Senior Public Relations officer /Facilities In charge / personnel & Administration
Drake & Scull International PJSC
Total years of experience :21 years, 5 Months
Senior Public Relation officer.
• Guide, coach, and manage the public Relation team (8 subordinates).
• Prepper, maintain, and supervise the implementation of the department annual plan.
• Prepper, review, follow-up the budget of PR section.
• Support the top management for implementing the company policies and procedures.
• Ensure the documentation on personnel & Administration department is in accordance with local laws and regulation.
• Monitor all PR section key performance indicators (KPIs) and targets as well as identify all area for improvement.
• Coordinate with the Personnel Administrators on daily basis.
• Liaise between the firm and government bodies to ensure approvals and follow up on all formal documents.
• Ensure that all visa applications such as; Visit, Employment, Residence, Termination, work permits and labour cards are presented and completed on time in order to comply with governmental laws and regulations.
• Organize visas for holiday and business related travel for managers as required.
• Ensure all visa, medical and labour permits are up to date and arrange timely renewal.
• Assist in all general inquiries concerning labour and immigration matters.
• Maintain all labour contracts, Emirates ID, passport with visa copies and photos on the HR network and employee files.
• Ensure all License applications and official approvals and permits are followed up properly to avoid unnecessary violations.
• Coordinate with government authorities to Ensure compliance to labour requirements.
• Process documents such as trade License, attestation of rent contract and the like in government offices such as Chamber of Commerce, Ministry of Economic, Ministry of Finance, Customs, Court and Traffic Department.
Facility In Charge - Facilities management
• Job description :
• Coordinating and leading more teams to cover various areas of responsibility.
• Calculating and comparing costs for required goods or services to achieve maximum value for money
• Planning for future development in line with strategic business objectives
• Directing, coordinating and planning essential central services such as reception, security, maintenance, mail, archiving, cleaning, and waste disposal and recycling.
• Ensuring the building meets health and safety requirements and that facilities comply with legislation;
• Keeping staff safe;
• Checking that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies;
• Using performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement;
• Responding appropriately to emergencies or urgent issues as they arise and dealing with the consequences.
Leaves
• Control and monitor the leave applications including leaves of absent and vacations of the employees and to facilitate the employees by providing all the required support on time.
• Process the annual leave application within 7 days of receipt of the same and emergency leave application within an hour of the application receipt.
• Ensure leave salary prepared and paid at least before 15 days of employee’s departure.
• Follow up the rejoining & overstay to report management.
Work Visa:
• Receiving Visa requests from HR and coordinating with the typists.
• Following up with the PRO in order to get the visas on time.
• Updating the details of each step in the excel sheets in order maintain a flawless performance.
• Extensive knowledge of UAE local laws, rules and regulations.
Ticketing:
• Coordinating with the travel agents to issue all tickets requests including and not limited to Mobilization, Demobilization and Business Trips.
• Preparing LPOs for all the tickets issued and submitting the same to the Accounts department after receiving and auditing the invoices.
Cancellations:
• Receiving the cancellations requests and coordinating with the typists and PRO.
• Following up the sheets and grace periods in order to avoid any over stay penalties.
Security Pass (Oil Fields):
• Receiving requests from the project and typing the applications.
• Submitting and coordinating personally with the CNIA ( Critical National Infrastructure Authority)
• Coordinating with the project in order to collect the issued IDs.
• Maintaining a follow up sheets.
Public Relation Officer :
• Collect and provide periodical updates from the government authorities on all Labour
and immigration rules to keep the HR/Admin department abreast of the changes in the
rules and procedures.
• Renew, update and maintain the trade licenses and other government certificates of all
company’s legal entities in the UAE to ensure that the documents are up-to-date
• Assist departments in resolving any issues related to company vehicle registration and
renewals to ensure that PRO services are provided as and when it is required.
• Obtain visas from other Embassies in UAE for staff members for their business travel
• Arrange processing attestation of employee qualifications as required
• Accurate preparation of documents according to the requirement of the legal authorities
• Schedule staff’s visa, medical, coordinating with other internal and external departments.
• Collect all appropriate documentation necessary for visa and permits required to be
processed.
• Organize visas for holiday and business related travel for managers as required
• Responding to staff queries on Visa/ Labour/ Passport related matters.
• Ensure all visa, medical and labour permits are up to date and arrange timely renewal.
• Assist in all general inquiries concerning labour and immigration matters.
• Maintain confidentiality and security of company and employee documents at all times
• Will provide admin support as needed.
• Managing the owned Gift Shop along with administrating the same
• Gift wrapping inside the balloon by importing packaging machine for this purpose from the biggest factories in America.
• Distributor for the largest balloon manufacturer in America.
• Contracting with larger hotels and wedding halls in different parts within Egypt for the processing of the ballroom for different forms of events, for example, and not as a limitation (weddings, graduation ceremonies, birthday parties, Baby shower, family days party in school, concerts promoting products for companies).
• Agreement with Latin dance school to be trained groom and the bride before the party so they can dance better in party.
• Managing; planning and executing events including the decorations
• Wrapping Gifts in Artistic and Creative Way specially by using balloons and other materials.
• Promoting the company products in the pharmacies.
• Taking Orders from the pharmacists and delivering the same.
• Follow up and keeping in touch with the customers at all times to maintain a professional image of the company.
• Mainly Marketing the Exhibitions to all the companies specialized in Entertainment.