Purchasing manager
Halwani Bros. Co.
Total years of experience :28 years, 9 Months
Key Responsibilities:
• Heading the S&OP meetings with other stake holders to discuss products supplies dates & critical product supplies
• Conceptualizing the development of purchasing department plan which delivers key target objective; managing department, staff, protocols, disciplines and processes
• Ensuring all purchasing operations adhere to, and complies with corporate governance, statutory, mining standards and others requirements.
• Directing 14 personnel with sourcing and purchasing of raw and packaging materials, with consideration to the required specifications in connection with quality assurance, indirectly responsible on 5 services purchasers
• Implementing purchasing strategies with 4 port clearance personnel and improving lead time of receiving (Raw Material, Packaging &consumable Materials)
• Coordinating with logistics and supply chain to receive the products on the ERP system on the proper quantities for further processing and planning
• Managing and finalizing contractual agreements with suppliers and post agreements as purchase orders on the ERP system for further processing of timely payments
• Qualifying new suppliers for the process and to maintain record of active supplier and evaluation on performance
• Diversifying the active suppliers for maximum benefit while negotiating availability of products and the most suitable time for delivery
• Monitoring and verifying employee attendance, sick leaves, vacation, overtime and performance (company Employee)
• Managing employees, Individual Objectives, and evaluating every 3 month and at the year end and creating employee skill matrix and providing training to improve skills and productivity.
• Curtailing extra costs that can be avoided like eliminating risky suppliers, choosing the best service provider, material transportation
• Maintaining coordination with planning department for pre-setting on frequent re-orders, lead times & minimum order quantities
• Motivating and supporting team members in accomplishment of objectives; improving the team performance through counselling, skills enhancement
• Negotiating with potential suppliers on the provision of the required products on the right time with the best possible prices and service.
Highlights:
• Radically reduced the turkey breast cost by 66% reflecting on finished goods increased profit of high margin product over 8 years
• Proactively participated in the setting up the ERP system with regards to purchasing process (purchase requisition, purchase order, lead time, MOQ)
• Tremendously improved OTIN (on time in full supply) from a target 83% up to 98%; 14 employee’s computers, 5 in purchasing of materials and 4 in port clearance division, indirectly responsible on 5 services purchasers, communications, teamwork and skills
• Reduced absenteeism from 52% per to 22% per year by significant efforts in achieving least risky suppliers monthly to become 1 when it was 4 risky suppliers in delivery results monthly
• Instrumental role in developing the lead time and the minimum order quantity standards to reduce the storage space; system by adding the SLA with departments Finance, marketing, production and supply chain
Key Responsibilities:
• Liaised with suppliers for updates on products availability and prices; planning the best offers purchasing continuity twice a month for the attraction of customers
• Accountable for reporting on monthly basis on stock rotation, and available stock for better purchasing process on right time with the best price
• Attained purchasing ensuring achievement of all KPI metrics related to perfect delivery, and assured quality of the products
• Supervised process on a daily to make sure of the progress of the weekly plan, with lowest possible out of stock
Highlights:
• Drastically reduced material costs to 2 years back prices on special promotions; successfully achieved procuring materials three days before OOS (out of stock)
• Assertively developed and implemented the best practices in all relevant business functions ensuring fulfillment of business requirements while delivering quality service in line with company vision, mission and strategy
• Significantly contributed in the twice monthly marketing plan by negotiating cheaper prices
• Consistently improved perfect confirmation and perfect delivery targets
• Pivotal role in reducing 1% from 5%, the non-timely departments’ requirement purchases, saving blocked cash
The project to establish new department stores. The major activity was to recruit personnel, furnish the store, connect with local suppliers to arrange products supplies. managing the whole process of warehousing, logistics, government relations.
Key Deliverables
Acted as in charge of the store operations and reports of operations activities; implemented the company policies in the supermarket operational system. Worked on yearly store budgets and monitor achieved goals on quarterly basis. Trained and worked with teams of the store to deliver services and products to the daily customers
Supervised entire operations ensuring timely execution while adhering to company’s guidelines. Identifying and implementing process improvements to increase efficiency and accuracy
Controlled and monitored stocks, achieve Perfect Delivery Target; improved customer satisfaction
Successfully handled Local Customers by Checking product availability and balances, Suggesting alternative solutions for customer; trained employees of the store to orders & follow up, create a purchase order, documentation of issue the related store matters maintenance, and stocking of products
Implement a high standard of customer focus within the store. Regularly assesses customer service standards within store. Assess mystery shopping feedback and prepare action plan for improvement
Achieve the revenue targets for the store, target productivity metric (sales per person per day, staff per Sq. Ft) for the store.
Monitor sales performance against last year, last week and budget on a daily and weekly basis and to give feedback to managers and also to communicate to staff.
Ensure accurate stock merchandise and management (stock ageing, stock loss, space management, stock availability, order management, back store management, stock movement within store) within the store.
Oversee cash transaction entry and management (petty cash, POS cash elements, change floats). Regularly audit own store administration and resolve any issues.
Maintain a high level of store health and security for company assets, cash, stock and customer property
Ensure seasonal peaks, important trading/promotional events are taken account of when.
Ensure store expectations and priorities are communicated to staff, Review and provide regular feedback on staff’s performance against expectations, Carry out regular and relevant in-store training and enroll staff on relevant Learning and Development
Support induction of new recruits through buddy system, Monitor staff welfare (staff accommodation and transport) and facilitate complaint resolution, Oversee staff development and drive motivation levels of the store associates.
On the English Language achieved 94% on grade, I had very well training from tutors with mother English language who were impressed about my performance, and had several marks on English literature with higher than the total marks as there was bonus mark questions. Achieved high grade in translation subject. In computer science as minor I achieved the 80% mark on the first attending term on the logic gates subject where the other colleagues have repeated the subject several times. The combination of the 2 subjects of English and computer was discontinued by the university after my graduation, since the combination between art and science was matter of conflict specialties to the university administration.
