Administration Coordinator & PA to the General Manager
Company
Total years of experience :18 years, 7 Months
❖ Pioneered the executive office; looks after it, especially when the general manager is out of the country; reports directly to the general manager and acts as his personal assistant.
❖ Responsible for maintaining an up-to-date diary for the general manager, including scheduling meetings and making extensive travel itineraries, both domestic and international, as well as accommodation arrangements.
❖ Prepares the meeting schedule & takes minutes of the proceedings.
❖ Handles corporate and VIP guests of the organization.
❖ Providing general and clerical support to the management and all departments by writing and typing correspondences in both Arabic & English, Administers secretarial duties.
❖ Assists all the staff with regards to travel, accommodation, and visa arrangements Keeps track of incoming and outgoing emails and faxes from the office.
❖ Handles the job of an administrative and HR officer and performs the job of an office manager.
❖ Provide customer service by taking telephone calls and giving information to internal and external callers.
❖ Supports the sales & marketing department with price negotiations, material loading plans, offer letters to customers, and handling customer requisitions.
Encoding financial statements, letters, quotations, proposals and related correspondence for various clients of the firm.
Preparing necessary copies of documents such as financial statements to be distributed accordingly.
Attending to telephone calls and counter enquiries and relay them to particular person.
Organizing and sorting the documents in respective audit files.
Filing, recording and faxing documents as needed.
Sorting the employees’ files according company’s system.
Performs other duties as assign.
Typing letters, quotations, contracts and circulars in both Arabic & English.
Responsible for office supplies and distribution of according to the requisition, preparing month end consumption.
Hotel booking for the staff and visitors.
Type and file document, attend to phone and counter enquiries.
Greet visitors; ascertain nature of business and direct visitors to employer of appropriate person.
Answer telephone inquiries and relay telephone calls.
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