Receptionist
sonia company llc
Total years of experience :5 years, 11 Months
Assist visitors and customers with general questions such as who to contact, office hours, status
information, and responds to routine questions regarding the office/program/department
Operates the switchboard and manages multi-line telephones and routes incoming phone calls.
Organizes and prioritizes front desk tasks such as managing and monitoring calendars for conference
rooms, personal appointments, meeting, and events.
Makes a reservation such as hotel booking, rent a car and travel arrangements for the staffs leave, new
Staff and staff exit.
Makes welcome pack for the new staff.
Makes LPO for the travel arrangements and rent a car.
Makes a booking and invoices for the outgoing courier.
Distributes correspondence and information to appropriate persons in the office /department.
Stocks supplies and keeps office inventory.
Signs for packages and receives mail. Sorts and distributes the office mail.
Performs other related clerical duties as required or deemed necessary.
Provide administrative support to the General Manager.
Organize day-to-day operations of the company
Serves as the center of all information
Liaising with managers and suppliers regarding meeting and business issue.
Responsible in daily administrative work including checking mails, client inquiries, filling system.
Attend meeting with the clients and some training which they are in.
Programme, if & when requires.
Attend to phone queries
Send out information by using mails, fax and other forms of electronic devices
Responsible for the proper handling and documentation of supplies issuances.
Receives and checks accomplished Materials / Supplies Requisition Slip (MSRS) from the different
departments.
Ensures that requested items are within the allocated budget of the department.
Posts the actual cost of requested supplies and updates the department budget.
Responsible for the preparation and issuance of work uniforms / accessories.
Monitors intra / inter branch/company stock transfers and documents through the accomplishment of Stock Issuance Slip (SIS).
Serves Accountability Form to requisitions for signature on all non-consumable items issued.
Prepares monthly report on:
a) Stationery and Supplies Consumption
b) WUARIF
c) Gift wrapping / Accessories Consumption
d) Beginning of Month - End of Month (BOM -EOM) for selected supplies.
e) Supports and meets management decisions, requirements and expectations.
f) Performs other related functions that may be assigned from time to time.
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