EXECUTIVE ASSISTANT TO MANAGING DIRECTOR
Fakih Group of Companies
Total years of experience :12 years, 2 Months
Providing wide array of executive office support to the Managing Director. Ensuring emails, phone calls and overall office communication system is well managed. Organizing daily schedules, travels plans, staff & business meetings, and filing systems. Preparing reports, presentations and memos. Conducting and completing market researches for Business and Investment opportunities.
Provide a full range of support and complete a broad variety of administrative tasks for the COO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; copying, reviewing outside mail, scanning and filing documents, screening phone calls and visitors, updating Outlook contacts, maintaining executive files, arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Anticipating the executives’ needs and proactively bringing together appropriate people and resources to support the executive in addressing these issues.
Completes critical aspects of deliverable and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem solving; making adjustments to plans.
Managing external contacts; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication needed for primary contacts.
Effectively handle and maintain communications with a high degree of professionalism, accuracy and confidentiality with people at all levels.
Perform additional duties as assigned.
Acted as human resource consultant by analyzing and recommending solutions to human resources issues including development and implementation of human resource policies and procedures. Performed and conducted other HR tasks - sourcing & recruitment, new employee orientation, files and records keeping, compensation computation, exit interview and etc.
Formulated, developed and successfully implemented latest employee handbook, which include revision of compensation & benefit system and code of conduct policies.
Improved existing HR policies and internal communication by redefining the company’s organizational chart and communication flows.
Sourced, interviewed and placed qualified candidates for Middle Level to Executive positions for Information & Communication Technology, Automotive, and Medical Devices Services industries. Worked closely with clients to create and refine hiring goals and objectives. Established and managed client candidate relationship to maintain flow and order. Proactively contacted potential clients.
Handled big accounts like Citrix, Medtronics, Urban Science and Enterasys for their Senior/Lead Engineers, Sales Executives and Managing Director.