Frederick Taruc

Executive Secretary / Purchasing Assistant at Saad Badi Furniture

• Qatar
• June 2011 to June 2013

Provides a complete and administrative service to GM and allows them to
concentrate to mainstream activities.
 Provide a complete correspondence service, routing correspondence as necessary
and drafting replies where appropriate to ensure that all mail is dealt with efficiently.
 Observes confidentiality procedures and registers and tracks accountable
documentation to ensure security and control.
 Provides a time management/diary service for the GM to ensure ability to attend all
key meeting at the appointed times.
 Establishes and maintains records and filing systems, replenishes stationery and
arranges for the efficient operation of office equipment to ensure the managers can
function effectively and efficiently.
 Makes travel arrangements in a time-effective way, including booking
itineraries/venues, ensuring most effective use of GM's time.
 Communicates GM's instruction or desires to various individual and/or departments,
and furnishes and obtains information from other managers.
 Receives and screens telephone calls, letters and/or visitors, answer routine
questions and furnishes information as necessary to ensure availability of date and
efficiency of service.
 Prepares routine letters, reports, memoranda for GM's signature, gathers and
summaries date in order to ensure availability of data.
 Creates and maintains database and spreadsheet files.
Purchasing Assistant
 Process all assigned inquiry and purchase requests in a timely and accurate manner
with vendors/suppliers within twenty four hours.
 Processes correspondence and telephone calls to obtain quotes, delivery dates and
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other data.
 Validate proforma invoice, commercial invoice, packing list, logistic, etc., to eliminate
any service failures.
 Report any supplier or customer performance issues in accordance with the policies
and procedures; and resolve any outstanding issues.
 Coordinates with supplier and requesitioner to resolve any changes in order.
 Follows up and expedites as necessary to maintain delivery dates.
 Work closely with the Purchasing Manager & Accounts Payable staff to resolve and
avoid any invoice discrepancies within forty-eight hours.
 Develop relationships with suppliers in order to resolve delivery and quality concerns.
 Maintain expedited log (courier) to track emergency deliveries
 Maintain supplier files by keeping them complete and up to date; and records,
reports, and files for all related inquiries & purchases.
 Maintain a high degree of communication, cooperation and coordination with
requesitioner and vendors/suppliers regarding inquiry and purchases.
 Review and verify past due PO reports and contact suppliers to address overdue
POs and other issues.
 Complies with all approved policies and procedures.
 Organizes workload to assure all work is performed in a timely fashion in accordance
with dictated priorities.
 Provide a complete correspondence service, routing correspondence as necessary
and drafting replies where appropriate to ensure that all mail is dealt with efficiently.
 Maintains strictest confidentiality.

Executive Secretary / Administrative Assistant at AL Nour Dev Co., Ltd

• Saudi Arabia
• December 2004 to December 2010

Manages a variety of complex and high level internal and external requests such as
requests for the GM and Chairman’s involvement with senior government or
corporate officials on special projects.
 Tracks and updates relationship information and meeting details using MS Outlook.
 Sets up meetings and telephone calls for the GM and Chairman.
 Compiles for review by the Office Manager, all briefing package and support
materials for local and out-of-town external meetings/events to be attended by the
GM and Chairman.
 Researches travel options (including airline and hotel reservations, maps, directions,
parking information, etc.) and makes appropriate travel arrangements for the GM and
Chairman.
 Provides general administrative support to the GM and Chairman including
scheduling meetings and conference calls, preparing meeting materials and drafting
agendas, attending meetings and drafting minutes.
 Provides meeting support to the GM and Chairman by booking meeting rooms,
compiling meeting materials, and arranging for any necessary equipment and
refreshments.
 Collects mail for the Executive Office from the Receptionist and forwards confidential
mail addressed to the GM and Chairman to the Office Manager; opens non-
confidential mail addressed to the GM and Chairman, determines action to be taken;
provides copies to appropriate individuals within the Unit and tracks items requiring
follow up.
 Collects, completes and tracks in Excel all expense claim forms for the GM and
Chairman. This includes matching expenditures, collecting receipts, and identifying
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personal expenditures for payment by the GM and Chairman
 Drafts responses of an interpretive nature to written and oral inquiries based on a
thorough knowledge of the AL Nour Dev Co., Ltd..
 Organizes and maintains all documents and files for the GM, Chairman and Office
Manager.
 Provides back-up support to the Office Manager in his absence.
 Performs other job-related duties as required.

Project Secretary at Fluor Arabia Limited EO/EG Projec

• Saudi Arabia
• April 2003 to July 2004

Assists the Project Coordinator in his daily office routines.
 Monitors and ensures that the activities and itineraries of Project Coordinator and
Office Engineers are properly coordinated.
 Chief document custodian of letters, transmittals and other Technical Documents.
 Manages and controls Log Monitoring System for incoming and outgoing letters and
transmittals.
 Coordinates with Contractor with regards to Site Overtime Request, Contract Daily
Report.
 Manages, supervises and ensures that office stationeries varies directly with Stock
Status and ensures the percent of stock is at above minimum level.
 Prepares time sheets and overtime request covering all staff.
Bently Nevada
Saudi Arabia
Al-Khobar, Saudi Arabia Dec. 2002 - Mar 2003
Training Coordinator and Business Support Group (BSG) Administrator
 Facilitates Bently Nevada - Saudi Arabia Training Campaign in Saudi Arabia.
 Plans and coordinates with North Middle East Field Service Manager training
schedules, existing and prospects clients and training campaign statistics.
 Oversees and respond to training queries from clients.
 Assists Trainor in creating ingenious presentations and slide shows for the trainings.
 Prepares training manuals and rooms, catering services etc…. .
 Facilitates and supervise travel activities such as flight, car and hotel reservations.
 Performs routinary secretarial works and assist BSG Manager in his daily office
routine.

Jubail, Saudi Arabia at Saudi Iron & Steel Co

• April 2000 to November 2002

Project Secretary at Ahmad AlBinali and Sons Ltd

• October 1996 to July 1998

Assists the Project Manager in his daily office routines.
 Monitors and ensures that the activities and itineraries of Project Manager are
properly coordinated.
 Assists office Engineers in preparing submittals and construction schedules.
 Chief document custodian of letters, transmittal, Technical Documents and office
stationeries.
 Coordinates and follow-ups purchase orders with vendors.
 Records minutes of weekly progress meeting.
 Supervises incoming and outgoing office equipment, heavy equipment and work
force.

Administrative Assistant / Secretary at Arabian Hala Co. Ltd

• Saudi Arabia
• November 1993 to July 1995

Assists the Division Manager in his daily office routines.
 Monitors and ensures that the activities and itineraries of Project Manager are
properly coordinated.
 Conduct orientation to the newly hired employees and introduce them to their
respective superiors.
 Administers, forecasts, purchases and distributes office stationeries, office
equipment, uniforms, etc…
 Facilitates and supervises travel activities such as flight, car and hotel reservations.
 Chief document custodian of internal and external correspondence and clients files.
 Monitors Staff attendances and summarize Payroll Summary Sheet.

Customer Service Officer at Arabian Hala Co. Ltd

• Saudi Arabia
• May 1993 to October 1993

Assist s client’s inquiry complaint, product information and other related assistance
needed.
 Recapitulates daily transaction of Freemans Al-Khobar and Jeddah.
 Inputs clients confirmed and processed orders; and client’s data attributes using
Freemans Application System.
 Generates catalogue sales report.
 Maintains logical and efficient filing system for easy retrieval of documents.
 Prepares memos provided by the Division Manager.

Passenger Representative at Clark Airbase

• Philippines
• February 1991 to June 1991

Assists passengers on their and inquiries and flight reservation.
 Inputs passenger’s data to the system.
 Provides and assists passenger on flight schedules, travel orders and visa
requirements.
 Boarding passes processor.
 Prepares Floor Clearance Report for Lost and Found Section.
 Coordinates with other military terminals for any found/lost or misrouted baggage.
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Technical Clerk

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Assigns manually filename to Hadeed II engineering drawings and bill of materials.
 Scans drawings through OCE 9800
 Inputs data attributes on electronic spreadsheet.
 Performed quality assurance of scanned drawings.
 Prepares catalogue for Hadeed I files.
 Do other task required given by the superiors.

SAP Operator / Technical Support

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Generates and maintain CAD Operators manhours using SAP Applications Systems.
 Generates weekly and monthly Manhours Reports on spread sheet.
 Creates technical reports as well internal and external correspondences for Section
Engineers.
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 Assists Section Engineers in their daily office routine.

Command Terminal at US Military Airlif

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