HR & Admin Manager
Qatar Speed House
Total years of experience :28 years, 10 Months
- Recruitment - Local as well overseas - for a group of companies
- Employment offers & visa processing
- Leave and final settlements
- Preparing and managing HR policies and forms
- Circulars, Memos, Demand Letters and attestations
- Maintaining and updating employee records and files - hard and soft copies
- Travel arrangements - ticket reservations, hotel bookings - for Management executives
- Monitoring/controlling time office activities
- Preparing monthly time records and payroll administration
- Arranging Security Passes for Sea / Air ports, armed forces, etc. as and when required
- Transferring and hiring employees to cope Projects/sites requirement
- Analyzing data received from time punch devices
- Ordering, managing and distributing stationary items
- Processing and renewing QIDs, Health Cards, ATM Cards, etc.
- Update insurance policies
- Reporting absenteeism details to labor departments
- Recording every activities / events of employees as ‘Personnel Actions’
- Arranging weekly/monthly meetings
- Use ERP software for coordinating all HR activities
- Reporting to the Group Chairman, Managing Director and General Manager
- Managing HR and Admin departments
- Formulating, implementing and streamlining HR policies
- Compensation and benefits
- Recruitments - Vacancy advertisements, Selection, Interview, Offer / Appointment Letters
- Visa applications, medical and finger procedures, processing residences / ID cards
- Keeping employee personnel files
- Assigning, transferring, hiring and off-hiring employees
- Employees Performance Appraisal
- Leaves, settlements, final settlements, exit Interviews
- Ensuring quality and safety standards
- Public Relations - Visiting immigration offices, police stations, Search and Follow up department and other various government offices
- Monitoring Time Office functions and Payroll management
- Managing transportation and accommodation of Employees
- Monitoring and ensuring the validity of Company Docs / Licenses, Tenancy Contracts and Vehicle Registrations
- Monitoring usage and ordering stationary, pantry and IT materials
- Arranging staff seating and furniture
- Trainings and inductions
- Worked for two big projects -Qatar Economic Zone 1 and 3 enabling works.
- Administered staff requirements like allocation of office, furniture, IT, transport and housing.
- Reported the staff and labor strengths against requirements
- Issued of offer letters, visa, ticket, employee leave, Qatar ID Card, Health Card, etc.
- Managed the hiring and off-hiring of machinery and vehicles.
- Monitored tools, generators, diesel, drinking water, skips, septic tanks, and stationary items.
- Attended meetings for clear communication and sharing information.
- Carefully monitored and controlled petty cash expenses.
- Monitored and managed staff attendance.
- Actively handled training and development programs
- Arranged trainings and induction classes
- Worked closely with management to determine staffing requirements and identified and recommended potential candidates
- Managed the sales and guided the salesmen
- Monitored the target achievement
- Handled the recruiting and firing of employees.
- Checked utility bills and forwarded to Accounts Department.
- Timely renewed Company Licenses, Tenancy Contracts, and Visas.
- Administered the payroll, benefits, accommodation, vehicles and fuel.
- Monitored stock, orders, quotations, purchase orders, etc.
- Participated in preparing LPOs, quotations, technical specifications and agreements.
- Reduced expenses by minimizing waste and allocating staff levels properly.
- Successfully managed the Security Pass Office division (Dubai Airport security passes).
- Arranged thousands of Employees, Vehicles and Machinery Security Passes
- Handled the liaison activities with Dubai Airport departments like Police, CID and Safety.
- Arranged vehicle inspection conducted by Airport Safety department.
- Carefully checked and handled all relevant documents.
- Co-ordinated with HR for timely renewal of Visas, Passports and ID Cards of Pass holders
- Arranged induction and training for employees to perform good practices in Airport premises
- Monitored and thoroughly implemented Airport Safety standards
- Carefully managed the cost controlling and budgeting of the department.
- Provided full administrative support to the Admin and HR Managers.
- Advertised vacancies, sorted applications and short listed for interviews
- Handled offer, appointment, warning, and termination letters.
- Arranged visa, accommodation and transportation.
- Enrolled new employees in Medical insurance plans.
- Arranged Villas/flats, furnishing and renewal of tenancy contracts.
- Updated employee files, leave schedule and travel arrangements.
- Planned and implemented a series of training programs in conjunction with outside providers
- Arranged monthly camp meetings with camp bosses, safety officers and workers
- Negotiated with external recruitment partners for streamlining the recruitment strategy
- Handled performance appraisal data, consolidated and submitted to management for action.
- Set up office, showroom, store and vehicles (licenses and furnishing)
- Recruited staff and streamlined the business
- Processed Import and Export License from Government for overseas business
- Researched the needs of customers to promote sales.
- Communicated with Clients and Customers
- Participated in pricing the commodities
- Managed the planning of marketing initiatives
- Advertised the products and services
- Determined areas of improvement for sales and initiate changes
- Reported directly to the General Manager.
- Coordinated with various levels of management to gather info pertaining to key issues.
- Ensured correct and firm coordination among different departments, projects and managers.
- Prepared documents, memos, letters, e-mails and presentations.
- Successfully took the charge of the GM’s office on his absence up to some limited extend.
- Prepared communication briefs on various subjects as required.
- Scanned incoming letters and e-mails, and filtered based on priority and relevance.
- Managed the daily/weekly schedules and retained the appointment calendars.
- Attended meetings for sharing information.
Bachelor of Science (BSc)