Store Supervisor
Saudi Constructioneers Co. Ltd.
Total years of experience :21 years, 9 Months
Analysing current inventory: The first step is to take stock of your current inventory. This includes both incoming and outgoing materials. Look at what you have, what needs to be reordered.
Categorising inventory: Once you have a clear idea of what you have, categorize your inventory. This can be done in different ways, depending on your business needs. For example, you could categorize by product type, by supplier, by customer, or by location in the warehouse.
Set up a system for incoming materials: Decide on a system for receiving and organizing incoming materials. This could involve assigning a specific location in the warehouse for each type of material.
Set up a system for outgoing materials: Similarly, you'll need a system for organizing and tracking outgoing materials. This could involve assigning a specific location in the warehouse for each type of material.
Implement a first-in, first-out (ERP) system: To ensure that materials don't sit in the warehouse for too long, implement a FIFO system. This means that the oldest materials are used.
Ensure Train your staff: Make sure that your staff are trained in the ERP system, and that they understand the importance of accurate inventory management. This will help to minimize errors and ensure that everything runs smoothly.
Use an ERP system to manage inventory: Consider using inventory management software to help you track incoming and outgoing materials, monitor inventory levels, and generate reports. There are many options available, from simple spreadsheets to more complex systems.
Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.
Organizing, attending, and participating in stakeholder meetings.
Documenting and following up on important actions and decisions from meetings.
Preparing necessary presentation materials for meetings.
Ensuring project deadlines are met.
Determining project changes.
Providing administrative support as needed.
Undertaking project tasks as required.
Developing project strategies.
Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
Assess project risks and issues and provide solutions where applicable.
Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
Attendance and Payroll Salaries, Petty Cash Handling
Provides financial information to management by researching and analyzing accounting data; preparing reports.
Prepares asset, liability, and capital account entries by compiling and analyzing account information
Reconciling the company’s bank statements and bookkeeping ledgers
Analyzing trial balance
Preparing & the Billing and collection of the company
Prepares special financial reports by collecting, analyzing, and summarizing account information and trends.
Prepares payments by verifying documentation, and requesting disbursements
Admin/HR
Assisting from Government formalities such as GOSI, CR renewal, Zakat certificate, Municipality license (baladiya), Iqama renewals, exit-re-entry, stamping documents of from Chamber of Commerce & Ministry etc.
Creating MEMO’s for the company.
Coordinate office activities and operations to secure efficiency and compliance to company HR policies
Supervise administrative staff and divide responsibilities to ensure performance
Manage agendas/travel arrangements/appointments etc. for the upper management
Manage phone calls and correspondence (e-mail, letters, packages etc.)
Support budgeting and bookkeeping procedures
Create and update records and databases with personnel, financial and other data
Track stocks of office supplies and place orders when necessary
Submit timely reports and prepare presentations/proposals as assigned
Assist colleagues whenever necessary
Maintaining Human Resources Profiles & Data
Preparing of HR Contract to Embassy formalities & Manpower
Planning & ticket booking for new joining employees.
Accountant
Preparing of Commercial Invoices against the contract.
All Cash/Cheque Payment/Fund Transfer Request/Purchase Orders Processing
Attendance and Payroll Salaries, Petty Cash Handling
VAT filing in Saudi Government
Provides financial information to management by researching and analyzing accounting data; preparing reports.
Prepares asset, liability, and capital account entries by compiling and analyzing account information.
Preparing & the Billing and collection of the company.
Prepares special financial reports by collecting, analyzing, and summarizing account information and trends.
Prepares payments by verifying documentation, and requesting disbursements.
Service Head Coordinator for KSA
Client coordinator (emails, meetings etc.)
Local purchaser for spare parts
Arranging the schedule for technicians (daily activities, Preventive Maintenance, etc.)
Preparing quotation, delivery order, Invoicing, etc.
Procurement & Contracts
Coordinating with local supplier with procurement team.
Logistics - clearance coordination with our clearing agents.
Reviewing of projects contracts with the contracts team.
Tracking of Incoming shipment to KSA
Project/Logistics Coordinator
Preparing & Coordinator of Material Submittal
Preparing of Operation & Maintenance Manual
Arranging delivery of equipment’s and materials at site.
Tracking of delivery schedule of the project site.
Projects coordinated:
1. ITCC Project, Riyadh
2. Hilton Garden Inn, Olaya
3. Al Bilad Hotel Project, Makkah
4. Oman Embassy Project, Riyadh
5. Centro Hotel Project, Alkhobar
6. Hilton Garden Inn, Jubail
7. Park Inn by Radisson Riyadh
8. Le Meridien Hotel Olaya
Evaluate and analyze all project incoming inquiries.
Coordinate with the client/contractor to get further project details.
Preparing BOQ Offer projects by contacting partners.
Coordinating different Kitchen & Laundry Suppliers, updates and track latest prices, discounts & new model.
Preparing JCA Job Costing Analysis for evaluation purpose.
Preparation of Offer Letter (covered validity, delivery time & schedule, installation issues, warranty etc.
Preparing of Sales Report for Kitchen & Laundry Project such as Project Pipeline, Job in Hand, Job in Tender, Job Booked.
Involve in Material Submittals work, during project execution.
Preparing Operation & Maintenance Manual.
Tracking Suppliers/Materials delivered.
Maintains and manages all important documents either for a particular project or whole organization and assures that it is easily accessible and stored. Also maintains and examines related files to release drawings, and engineering documents to manufacturing and other operating departments
Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence
Input document data into the standard registers ensuring that the information is accurate and up to date.
Maintain updated records of all approved documents and drawings and their distribution clearly
Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
Maintain the files and control logs as required by the project.
Over 2 Years of MID Controller identifying and coding new materials arriving in the Store and maintaining an updated database of materials.
Identifying and coding new materials arriving in the Store and maintaining an updated database of materials.
Processing all material requests and furnishing the requestor with the required material.
Deals with different types of materials, pipes and fittings, electrical, electronics, HVAC, Spare parts for vehicles and others.
Computing payroll of workers every weekend
Compile employee time, production, and payroll data from time sheets and other records.
Utilize payroll.
Responsible of daily production planning.
Responsible for daily inventory of production materials and raw materials.
Checking of stocks needed in production site
Receiving and issuing stocks to production site from main warehouse.
In-charge of monthly Report
checking of finished goods before it will go out in the production area.
Preparing the Finished Goods Transfer Document.
Implementing marketing strategies; analyzing trends and results.
Establishes sales objectives by forecasting and developing annual sales quotas for regions and territories; projecting expected sales volume and profit for existing and new products.
Implements national sales programs by developing field sales action plans.
Completes national sales operational requirements by scheduling and assigning employees; following up on work results.
Maintains sales staff by recruiting, selecting, orienting, and training employees.
Contributes to team effort by accomplishing related results as needed.
Adjusts content of sales presentations by studying the type of sales outlet or trade factor.
Focuses sales efforts by studying existing and potential volume of dealers.
Submits orders by referring to price lists and product literature.
Resolves customer complaints by investigating problems; developing solutions; preparing reports; making recommendations to management.
Contributes to team effort by accomplishing related results as needed.
Duties and Responsibilities
People- sees to it that crew and cook is wearing neat, clean and complete uniform. Checks attendance every morning, Correct crew/cook on the spot, gives instructions and implements rules and regulations, trains and orient old and new crew & cashier, recommends disciplinary action.
Equipment - make sure that the equipments are complete, clean and in proper places, reports equipment breakdown immediately to the Area Manager.
Product- implements and monitor FIFO method, receive and rejects product delivery, knows the right cooking procedure and memorize the recipe book, assist the cook in arranging deliveries, sees to it that the vegetable are being washed before cooking it. Make sure that can goods & other products are well organized in the shelving’s, sees to it that all food container have cover to prevent contamination.
Others -Image and Appearance, Completing Sales logbook daily, Responsible for food presentation, Accountable in money matters, Implements cleanliness and orderliness of kitchen & counter, Checks crew duties and responsibilities.
Responsible For :Sales, Food Cost, Payroll Cost, Utility Cost ( water, electricity, and gas ), Maintenance, Checking of daily manpower
Responsible for the hot & cold beverages and desserts in all reservation.
Ensures that the dining and the bar are clean and organized at all times.
Collect payments from customers.
Take orders from patrons for food or beverages.
Check with customers to ensure that they are enjoying their meals and take action to correct any problems.
Serve food and/or beverages to patrons; prepare and serve specialty dishes at tables as required.
Remove dishes and glasses from tables or counters, and take them to kitchen for cleaning.
Present menus to patrons and answer questions about menu items, making recommendations upon request.
Inform customers of daily specials.
Clean tables and/or counters after patrons have finished dining.
Prepare hot, cold, and mixed drinks for patrons, and chill bottles of wine.
Explain how various menu items are prepared, describing ingredients and cooking methods.
Prepare tables for meals, including setting up items such as linens, silverware, and glassware. Perform food preparation duties such as preparing salads, appetizers, and cold dishes, portioning desserts, and brewing coffee.
Stock service areas with supplies such as coffee, food, tableware, and linens.
Garnish and decorate dishes in preparation for serving.
Fill salt, pepper, sugar, cream, condiment, and napkin containers.
Escort customers to their tables.
Describe and recommend wines to customers.
Bring wine selections to tables with appropriate glasses, and pour the wines for customers.
Always clean the dining area.
Trainer of new incoming co-employees in the bar.
Certificate of Loyalty - 2001 Distinguished Leadership Award - 1998 - 1999 Student Council Representative 1998 - 1999 Student Council Treasurer 1999 - 2000 Student Council Councilor 2000 - 2001 National Member YCSC-SAC-CD 2000