Ghofran Ahmed

Responsibilities :
Handling • Musanada Oracle System
Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan
their distribution.
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• Open, sort, and distribute incoming correspondence, including faxes and email.
• File and retrieve corporate documents, records, and reports.
• Assisting with payroll, new-hire orientation, benefits enrollment and other HR functions
• Prepare responses to correspondence containing routine inquiries.
Perform general office duties such as ordering supplies, maintaining records management systems, and
performing basic bookkeeping work.
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• Prepare agendas and make arrangements for committee, board, and other meetings.
• Compile, transcribe, and distribute minutes of meetings.
• Attend meetings in order to record minutes.
Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing,
spreadsheet, database, and/or presentation software.
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• Interpret administrative and operating policies and procedures

Responsibilities :
• Restructure Employees’ Files.
• Create a personal calendar for the chairman
• Update the company profile.
• Create a new proposal format.
• Assist in designing the company’s website
• Prepare all the official emails of behalf of the company.
• Prepare minutes of meetings.
Contact governmental sectors to finish some related business. - Arrange appointments with chairman and line
managers.
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• Recruit new employees and arrange the employment process

• Acting as supervisor of the reception department, with two trainees under my supervision.
• Greets all incoming students, families and guests respectfully and professionally.
• Assists students and others with routine problems and will refer non-routine items to a supervisor.
Answers all inquiries about the organization and provides callers with address, directions and other
information.
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• Monitors visitor access and issues visitors passes.
• Performs other clerical duties as needed, such as word processing, filing, photocopying and collating.
• Retrieves messages from voice mail and forwards to appropriate personnel.
• Greets all incoming students, families and guests respectfully and professionally.
• General office administration
• Responsible for the preparation of outgoing mail
• Such other duties as may be required from time to time