Operations-Admin Assistant
Afaq Al Khaleej Engineering Resources LLC
Total years of experience :0 years, 0 Months
ADMINISTRATION
• Check all types of company insurances including Health, Building, vehicle, etc. and do the needful
for new, renewal or cancellation on proper time by monitoring the expiry date of each policies.
• Book travel arrangements for Staffs and Company guests for Business Trips & provide general
support to them.
• Maintain electronic and hard copy filling system of all administrative files including HR & Payroll,
PR related documents, Vehicles, Tenancy Contracts, Insurance, etc.
• Manage all types of company leases (Office, Labour camps, manager’s accommodation)
• Prepare and organize financial statements of employee payments for filing and review and
maintain the HR & Payroll files and documents at district level.
• Submit the company Credit Card statements with supporting documents on time as per the
requirement of Accounts Department.
HR - PAYROLL - RECRUITMENT
• Payroll Processing including Leave Salary, End of Service (EOS) and other Employee benefits such
as OT, HRA, etc. on time and coordination with accounts for employee payments.
• Handling the Payroll functions that involves staff data, Leave Salary, other Employee benefits such
as OT, HRA, etc. on time and coordination with accounts for employee payments.
• Monitoring PR related Jobs (Labour, Immigration, company legal documents renewal, etc.)
• Assist with recruitment such as job posting, sourcing of CVs, interview and determining applicant
requirements by studying job description and job qualifications.
• Onboarding & Offboarding Process
• Processing DEWA Secondment Engineer Staff Salary.
OPERATIONS
• Coached new employees on administrative procedures, company policies and performance
standards.
• Year-end internal audit document submission.
• Conduct ISO audit.
• Composed internal memos and external correspondence.
I handle all front-line enquiries and on-going communications with applicants, as well as
information flow to clients.
I led first round screening and document checking, as well as managing Applicant Tracking
System of the company
I actively developed and streamlined recruitment and on-boarding processes of the company.
Assist with recruitment such as job posting, sourcing of CVs, interview, and determining applicant requirements by studying job description and job qualifications.
Update open requisition vacancies.
Maintain liaison with candidates to update them on their application status.
I document, track records, and maintain candidate status and prepare recurring reports and
presentations. Prior to that, I have successfully recruited for Oil technical roles for clients.
Skills