Gopinath Ramalingam

• To receive RFQ from technical team and ensure the specifications are proper and complete with necessary data and drawings, and other requirements are spelled out in line with client guidelines and requirements.
• To Source potential suppliers in line with specification/RFQ, and seek approval from customer/client on sourced supplier which are not in the approved vendor from customer/client list.
• To Ensure quotations are in line with specifications, and send to the technical team for evaluation.
• To evaluate quotations based on technical and commercial aspects, and prepare bid tabulations.
• To negotiate with shortlisted suppliers to the lowest best price with timely delivery in accordance with construction schedule and better payment terms.
• To Assist in preparation of contract/LOI with necessary terms and conditions relevant to purchase items.
• To Ensure the appropriate terms and conditions are specified on the purchase order and necessary specification, RVD(Required Vendor Documentation) and ITP are attached.
• To verify shipping instructions are in place with the right consignee/notifying party, and shipping marks are identified in line with customer guidelines.
• To develop and monitor the Procurement Control List (PCL) and update to project team/client as and when required.
• To coordinate with expeditor on progressive inspection and timely delivery of the equipment/material.
• To close out the purchase order upon receipt of goods without rejection and unnecessary shipping, and that documents are submitted.
• To ensure that the order is according to the specification as required by the client.
• To manage and execute purchase within budgeted cost and time and meet the schedule delivery without delay.

• To review/access technical specification (BOQ) and drawings to determine suitable vendor and suppliers.
• To prepare inquiry documents about commercial standards, technical specifications, BOQs and drawings as per company requirement.
• To review vendors and suppliers quotation to determine best price and delivery date.
• To review quotations of identified technical and commercial specifications received from the vendors and suppliers.
• To create monthly performance reviews and reports focusing on overall sourcing requirements.
• To Negotiates for best price and payment terms with vendors to attain cost saving for the company.
• To ensure all supporting documents are attached with proper approval prior to raising a purchase order.
• To prepare & issue purchase orders to the vendor on a timely basis and to ensure order execution to meet project milestone.
• To coordinate with the sourcing team to address any purchase order disputes.
• To ensure delivery of the goods on time to the designated location and fulfillment of all requirements stated in the purchase order.
• To resolve non-conformance issues such as over/shortages/damages of the goods after delivery.
• To ensure invoice received from vendor are in order prior to payment and assist to resolve any discrepancy matters.