Finance and Operation Coordinator
JoWomencomics
Total years of experience :17 years, 4 Months
Responsible for managing and monitoring the Operation activities.
Coordinating the nomination and selection process, communicating with field offices, partners, contractors and vendors.
Ensuring Operation Compliance and assure applying the signed agreements terms and Requirements.
Reporting and documentation the activities, action and transactions.
Plan and execute all the operations activities that recognizes outstanding individuals, organizations, or teams.
Organizing procedures and plans in accordance with the mission and goals of the organization.
Developing polices to support the strategic direction of the organization.
Managing day-to-day assigned and needed activities.
Developing an operating plan for the programs, partners and field offices.
Developing an evaluation method to assess operations/liaisons/fleet/ Admin strengths and identify areas for improvement.
Ensuring goals are met in areas including team satisfaction, safety and quality.
Meeting with stakeholders to make communication easy and transparent regarding operations issues and decisions on services.
Producing accurate and timely reporting of cases status throughout its life cycle.
Acting as contact points for all agency or organizational personnel;
Provide Financial, Grants and Admin inputs and coordination in acquisition, budgeting, project auditing, monthly reporting and local resource acquisition; being cognizant of Government of Jordan and international Donors policies. An advisory role to DCU team on matters related to risk management, internal controls systems, Admin, contracts, Liaison and their impact on the Program over all and compliance issues.
USAID CHN - Support all Operations, contracts, financial and technical activities to the grantees throughout the implementation of their grants to ensure full compliance with donor rules and regulations. Also, participate in the design and implementation of grant opportunities offered by the USAID CHN Project including participating in and delivering specific sessions within the grant solicitation workshops. In addition, support grantees in the design of their specific action plans, M&E plans as well as monitor their performance and progress.
• Prepared annual Plans to develop the youth centres
• Provide studies continuously the conditions and needs of young people in the community
• Develop and integrated the cooperation of the public and private agencies, in cooperation with the MoY
• Use the feedback from the youth to build a strategy plan to improve the youth center
• Follow up the accomplishing of plans by the execution council
• Represent the board in any international relation(s) activities
• Supported technical staff in drafting proposals for different funders
• Supported in creating and developing internal policies and regulations to meet donor requirements
• Prepared annual budgets and tracking sheets for the three organizations
• Where required, provided assistance / direction to managers with regards to the preparation of budgets
• Kept updated financial performance / results, providing feedback to Senior Management of NGOs.
• Tracked and monitored grants’ financial reports accuracy and verifying report.
• Supervise Operation department
• Advising in Compliance cases
To contribute to the development and implementation of WASH/Humanitarian interventions at Rukban camp (Berm) and help in adapting and improving internal systems to promote evidence-based decision-making and program performance.
Oversee all aspects of project plans, business procedures and systems.
Ensure full compliance in terms of budgets, grants, contracts and agreements.
Supervise technical staff in terms of drafting proposals, due diligence and agreement.
Ensure to meet donors requirements, by implementing internal policies and regulations, conduct regular follow up meetings with the donors.
Draft and monitor annual budgets for the organization; and provide the required guidance to the management team
Manage all the operations on Jordan and Lebanon.
Manage all the transactions related to Operations: Finance, Administration, HR, procurement, Governmental relation.
Managing all the related Budgets: programs and Core fund.
Approve the budgets prepared for the f in drafting proposals for different funders.
Responsible in implementing internal policies and regulations to meet entity and donor requirements
Prepare annual budgets and tracking sheets for the all projects and offices
Manage all the operations and administrations staff
Where required, provided assistance / direction to managers with regards to the preparation of budgets
Kept updated financial performance / results, providing feedback to Senior Management of NGOs.
Tracked and monitored grants’ financial reports accuracy and verifying report.
Accomplishing all HR, Admin, Security, Finance and Compliance duties in Jordan and Lebanon offices
Control all projects/programs budgets and spending in line with the action plans, timeframe, KPIs and indicators.
Implement pre-award assessments and risk assessments for shortlisted grantees
Provide regular guidance and one-to-one on the job assistance to grantees on financial management, budget monitoring, and compliance with FHI 360 policies and Jordanian Local Laws.
Preparing agreements, modifications, and budget discussions during the due diligence phase
Conduct comprehensive orientations session and training for 3 rounds of grants
Review financial reports submitted by grantees, with close follow up for amendments and meeting compliance requirements
Set-up a spending tracker for the CIS in cooperation with the Senior Team Leader, Finance and Compliance to ensure that all financial transactions are correctly administered.
Plan and conduct monitoring plans on grantees performance and compliance issue and follow up on it accordingly
• Accomplish title duties and organization mission as needed in
• Perform regular monitoring visits to projects sites
• Provide oversight in the development of budgets and ensure communication between all departments (finance, managements and projects) in drafting of budgets.
• Work closely with the Deputy Regional Director and Projects Coordinators to develop and maintain program monitoring and evaluation tracking tools to oversee all sector indicators are reported against monthly progress.
• Review and assist in approving on partners proposals and budgets.
• Develop and maintain internal financial controls and systems for partners and CBOs.
• Maintain correspondence, contracts with partners and CBOs and p the payments and the advances.
• Audit partners and CBOs financial reports.
• Process accounts payable entries.
• Assist in company accounting reconciliations.
• Work for completion of sales tax filings.
• Keep track of petty cash accounts.
• Coordinate in all aspects of monthly closings and financial reporting.
• make entries of invoices, prepared accounting entries
• Bank reconciliation, Ledger entries
• Generate financial reports
• Review and corrected accounting entries
• Reconcile discrepancies
• Reconciliation of Bank statements
• Prepare and analyzed financial statements
• Prepare complex P&L statements, balance sheets and trial balance, managed full cycle accounts payable/receivable and performed month-end closings.
• Provide training to new employees and internal/external clients on technical issues
• Conduct training classes of adults and children
• Create workshops on topics such as Team Building and Learning Styles for staff and college students
• Create and taught training classes for various skills
• Administrative support to the general office management tasks.
• Support for preparation and delivery of Covenant Activities including training sessions, conferences, missions and internships and study tours in other Member States.
• Interpretation and translation support to the as required.
• Support the team to communicate with the partner administration, assistance in workshops and training sessions and general assistance the staff in translation services
Students at the undergraduate level are required to successfully complete 132 credit hours to earn their bachelor degree in Finance. In addition to Principles of Managerial Finance, students are required to take a variety of courses in the field including Financial Analysis, Investment Management, Portfolio Management, Banking Management, Advanced Banking Management, Financial Markets, Financial Institutions, Research Methods in Finance, Contemporary Issues in Finance, Islamic Banking, Derivatives, and others. Vision statements of the program: Vision: The Finance Department seeks to offer education that broadens students' horizons and prepares them to become accomplished citizens and professionals capable of critical thinking and independent analysis. Mission statements of the program: Mission: The primary mission of the Finance Department is to provide high quality preparation for professional careers in banking and finance. The program is devoted to providing basic finance knowledge and skills, along with general education, needed to serve the Department's main mission. Program Aims: 1. To enable students to understand the basic concepts of finance. 2. To enable students apply the tools and techniques in an objective manner. 3. To participate effectively in discussion and professional meetings. 4. To encourage students to play leading roles in the professions they choose to pursue.
