Hala Al gamde

• Worked with Internal Audit to prepare the Delegation of Authority (DOA) framework for the executive team, setting approval limits
and responsibilities.
• Built an internal meeting management tool for Heads of Department meetings using AI tools, improving scheduling, action tracking,
and reporting.

• Manage the CEO’s schedule and high-level meetings while handling shifting priorities with calm and precision
• Coordinate executive / HOD meetings including agenda preparation, minute-taking, and structured follow-up on action items
• Prepare briefing notes, internal memos, and meeting documentation while maintaining confidentiality at all times
• Generate reports including monthly EA reports and daily executive updates on key priorities
• Streamline executive workflow by anticipating needs, resolving bottlenecks, and improving internal communication between departments
• Liaise with department heads, legal, audit, finance, and external stakeholders on behalf of the CEO
• Align closely with the Internal Audit Department to support the development and maintenance of company policies and procedures
• Manage detailed travel arrangements for executives including flights, accommodation, itineraries, visas, and logistical coordination for business trips.

• Supported the CEO with daily priorities, scheduling, follow-up, and urgent matters in a busy construction environment.
• Managed communication between the CEO and internal/external stakeholders, ensuring timely responses and clear follow-up.
• Prepared reports, summaries, project updates, and briefing notes for management review.
• Improved document approval speed by introducing a digital process, reducing turnaround time by 70%.
• Helped review and update company policies and procedures with Internal Audit.
• Supported ongoing approvals and key decisions during CEO travel through weekly tracking reports.
• Managed personal administrative matters for the CEO, including household staff, Iqamas, and related payments, and payroll
arrangements.