Operations Manager
Joint Force Foodstuff
Total years of experience :13 years, 6 Months
Monitor product import or export processes to ensure compliance with regulatory or legal requirements.
Collaborate with other departments to integrate logistics with business systems or processes, such as customer sales, order management, accounting, or shipping.
Analyze the financial impact of proposed logistics changes, such as routing, shipping modes, product volumes or mixes, or carriers.
Direct or coordinate comprehensive logistical or reverse logistical functions for product life cycles, including acquisition, distribution, internal allocation, delivery, recycling, reuse, or final disposal of resources.
Communicate freight transportation information to customers or suppliers, using transportation management, electronic logistics marketplace, or electronic freight information systems, to improve efficiency, speed, or quality of transportation services.
Responsible for making RFQ by identifying reliable supplier, raising PO by reviewing Purchase Indent and getting Technical Inspection Approval by Plant Manager.
Responsible for the accurate entry, proofing, maintenance and submission of purchase orders based on customer demand, stock replenishment and management direction.
Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries and other specification mismatch problems
Responsible for the accurate entry, proofing and maintenance of supplier container shipments.
Maintain superior level of accuracy while creating and verifying purchase order information including proper product costing, shipping instructions, etc.
Coordinate order status report submissions from suppliers. Resolve changes and discrepancies, and update purchase order information accordingly.
Communicate professionally and courteously directly with suppliers in relation to order processing as required to resolve issues and receive order acknowledgements.
Following up progress of international purchase orders and liaises with accounts to effect payment to concern supplier (follow-up of customer payments).
Procurement Responsibilities:
Determine purchasing requirements by reviewing inventories and purchase requests.
Identifying suppliers by researching materials, equipment, and supplies availability as directed by senior purchasing officer, placing orders by negotiating price, terms and delivery.
Supervise the daily activities of procurement team and handling material requests, checking inventory, sourcing suppliers. Request for quotations assessment and selection, issuing PO, co-ordinating shipping and goods receiving and delivery for request.
Update procurement system of supplier selection and evaluation and keeping database of quality approved supplier up-to-date.
Negotiating price and continuously improve procurement services performance measures and procurement staff do the same.
Determine purchasing requirements by reviewing Purchase Indent, inventory and purchase requests.
Determine best vendors (Inland/Foreign), obtain various Quotations, and analyze/study terms and other conditions (INCOTERMS) this includes Repair/Project work and general Purchase.
Obtain approval from Plant, raise for orders. Negotiate the best deal of cost, quality of materials, payment terms and services with suppliers.
Placing orders by negotiating price, terms and delivery.
Expedite order to meet end user requirements in a timely manner, meeting deadlines for delivery.
Coordinate with warehouse/ freight forwarder to review the receipts of material.
Resolving discrepancies by comparing P.O. to Delivery Documentation, obtaining credits & refunds.
Maintaining historical records by filing and retrieving purchasing documents.
Making regular update and aware with stock availability in main store after reviewing main store inventory list in coordination with main storekeeper.
Following up progress of international purchase orders and liaises with accounts to effect payment to concern supplier.
Prepare and produce weekly reports for Current Inventory Value, SKU shelf life and Issues with Receiving & Shipping.
Studying stock records and recommending remedial actions for reported non-usable, slow moving and excess or dead stock. Coordinate stock taking and cycle count.
Supervising the inbound flow of purchased materials required to meets client’s dispatch requirements, handling Import and Export Shipment.
Assisting Auditor/Stock controllers in Annual Audits of the Warehouse.
Maintain inventory levels to assure excess stock and inventory outages are reduced using lean manufacturing methods and systems.
Managing a team with workload and following company procedure and policies.
Develop and implement standardize processes and warehousing organization that will improve efficiency of stock replenishment.
Monitoring the receipt of stocks, issuing the Stock as per the FIFO policy and checking the delivery invoices and items delivered for conformance with the work orders.
Co-ordinating with various departments for Invoice, product transfer, timely delivery & discrepancies if any, preparing daily report and submit to General Manager.
Managing Inventory efficiencies, Health, Safety and security procedure and maintaining the entire Warehouse neat & clean.
Carrying out storehouse & inventory management and monitoring the replenishment of stock items by raising purchase indents and delivery advices.
Issuing the Stock as per the FIFO policy & maintaining appropriate reporting system that provide timely information of procurement material to concern Staff and Manager.
Distributing the materials to the end users & arranging material for projects.
Receiving Sea Shipment, Air Shipment and Local, receiving the goods, verifying as per the Purchase Order (LPO or FPO) Packing list and Invoice, making (SRV) and inserting them in order, following of it until Costing & delivered to Inventory.
Procuring material from the Local market along with preparing Inter-Organization Transfer.
Develop and implement standardize processes and warehousing organization that will improve efficiency of stock replenishment to improve customer service, inventory management
Manage Inbound and outbound shipment as per warehouse stock management system and Inventory is updated correctly.
Actively managing, improving communication between Mechanical & Logistics operations with all levels of the organization and support business activities.
Co-ordinating with different departments for Invoice, product transfer, timely delivery and discrepancies if any. And reporting back to management on weekly and monthly basic.
Co-ordinate with Warehouse Staff and Drivers to discharge day to day Invoices and ensure about daily deliveries
Efficient utilization of available storage space in the Warehouse
Assisting Auditor/Stock controllers in Final/Annual Audits of the Warehouse.
Issuing the Stock as per the FIFO policy & maintaining appropriate reporting system that provide timely inform procurement material to concern Staff and Manager.
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