Hanan Obeida, Executive Secretary-Management

Hanan Obeida

Executive Secretary-Management

Alfardan Group

Location
Qatar - Doha
Education
Diploma, Secretarial and Computer skills
Experience
16 years, 0 Months

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Work Experience

Total years of experience :16 years, 0 Months

Executive Secretary-Management at Alfardan Group
  • Qatar - Doha
  • My current job since October 2015
Executive Secretary for Regional Manager at Engineering Consultants Group
  • Qatar - Doha
  • June 2013 to September 2015

Manage the signature book.
Attend meetings, prepare minutes of meetings, and follow up on actions agreed
Read and analyze incoming letters, memos, submissions, and reports in order to determine their significance and plan their distribution.
Prepare and send correspondence as per the direct manager request
Edit, print, and supervise binding documents, contracts, letters, etc.
Manage the booking/use of the conference meeting rooms
Organize conference calls & meetings
Printing all essential documents to the direct manager and handing them on time
Assist in preparing presentations
Answers general inquiries from the public and other County staff regarding departmental polices, practice and procedures.
Prepare, Edit and follow up Job Orders as per direct manager request
Office managemnet
personal assistant as well.

Executice Assistant and Service Desk / customer care at Qatar National Broadband Network
  • Qatar - Doha
  • May 2012 to May 2013

Manage the signature book.
Attend meetings, prepare minutes of meetings, and follow up on actions agreed
Read and analyze incoming letters, memos, submissions, and reports in order to determine their significance and plan their distribution.
Prepare and send correspondence as per the direct manager request
Edit, print, and bind documents, contracts, letters, etc.
Manage the booking/use of the conference meeting rooms in coordination with the office manager.
Organize conference calls & meetings
Keep an updated list of projects and confidential commercial proposals
Printing all essential documents to the direct manager and handing them on time
Assist in preparing presentations
Answers general inquiries from the public and other County staff regarding departmental polices, practice and procedures.
personal assistant as well.
As a service desk officer:
receive request orders and follow the work flow process.
create customer care strategy and standards
prepare weekly, monthly and yearly reports
single point of contact between company and customer (VFQ - Ooredoo)

Administration Assistant for the Managing Director at KCT & UCC
  • Qatar - Doha
  • May 2011 to May 2012

• Handle incoming calls & pass messages to the Manager
• Prepare and send correspondence
• Prepare for meetings at office & take minutes when required
• Type and distribute minutes of meetings, and follow up on actions agreed
• Edit, print, and bind documents, contracts, letters, etc.
• Receive, understand and forward emails
• Receive business cards and maintain contacts
• Coordinate transportation to meetings with Admin department
• Coordinate the booking/use of the internal conference room
• Prepare conference room for client meetings
• Organize conference calls, meetings & online demos
• Keep an updated list of proposals and deals & their details
• Printing all essential documents to the direct manager and handing them on time
• Organizing and filing all important ingoing and outgoing correspondence
• Assist in preparing presentation and quotations
• Handling the Managing Director Signature Book

Sales Secretary and assistant at iHorizons for Media and Information Services
  • Qatar - Doha
  • January 2010 to April 2011

• Attend internal sales meetings, prepare minutes of meetings, and follow up on actions agreed
• Coordinate with Marketing on sales-related activities
• Prepare for and organize the quarterly sales staff performance
• Prepare & coordinate sales staff quota letters.
• Handle incoming sales calls & pass messages to the concerned salesperson
• Prepare and send sales-related correspondence
• Prepare for meetings at office & take minutes when required
• Edit, print, and bind documents, contracts, letters, etc.
• Receive, understand and forward emails related to sales
• Receive from sales Customers' business cards and maintain contacts on CRM
• Register company with the procurement departments of potential clients and keep an updated list of those registrations
• Coordinate sales team transportation to their meetings with Admin department
• Coordinate the booking/use of the internal conference room
• Prepare conference room for client meetings
• Organize sales conference calls, meetings & online demos
• Register sales staff in relevant conferences and public events
• Manage information on existing & potential client and partners using CRM
• Insure sales team proper use of CRM on a continuous basis
• Keep an updated list of proposals and won deals & their details
• Printing all essential documents to the direct manager and handing them on time
• Organizing and filing all important ingoing and outgoing correspondence
• Assist in preparing presentation and quotations

Secretary at Private Investment Co.
  • Other
  • December 2007 to June 2009

• Edit, print, and bind documents, contracts, letters, etc.
• Receive, understand and forward emails
• Receive business cards and maintain contacts
• Coordinate the booking/use of the internal conference room
• Prepare conference room for client meetings
• Organize conference calls,
• Manage information on existing & potential client and partners
• Keep an updated list of proposals and won deals & their details

Education

Diploma, Secretarial and Computer skills
  • at Al Asala center
  • October 2008

Attested - State of Qatar

High school or equivalent,
  • at Abdullah Al Alayili
  • July 2004

Specialties & Skills

Teamwork
Minutes
Microsoft Office 98
Research
Administrative Support
Computer skills
Communication Skills
printing and binding
Filling
Time Management
Project coordination
Team leadership

Languages

Arabic
Expert
English
Expert
French
Beginner