Executive Secretary-Management
Alfardan Group
Total des années d'expérience :15 years, 11 Mois
Manage the signature book.
Attend meetings, prepare minutes of meetings, and follow up on actions agreed
Read and analyze incoming letters, memos, submissions, and reports in order to determine their significance and plan their distribution.
Prepare and send correspondence as per the direct manager request
Edit, print, and supervise binding documents, contracts, letters, etc.
Manage the booking/use of the conference meeting rooms
Organize conference calls & meetings
Printing all essential documents to the direct manager and handing them on time
Assist in preparing presentations
Answers general inquiries from the public and other County staff regarding departmental polices, practice and procedures.
Prepare, Edit and follow up Job Orders as per direct manager request
Office managemnet
personal assistant as well.
Manage the signature book.
Attend meetings, prepare minutes of meetings, and follow up on actions agreed
Read and analyze incoming letters, memos, submissions, and reports in order to determine their significance and plan their distribution.
Prepare and send correspondence as per the direct manager request
Edit, print, and bind documents, contracts, letters, etc.
Manage the booking/use of the conference meeting rooms in coordination with the office manager.
Organize conference calls & meetings
Keep an updated list of projects and confidential commercial proposals
Printing all essential documents to the direct manager and handing them on time
Assist in preparing presentations
Answers general inquiries from the public and other County staff regarding departmental polices, practice and procedures.
personal assistant as well.
As a service desk officer:
receive request orders and follow the work flow process.
create customer care strategy and standards
prepare weekly, monthly and yearly reports
single point of contact between company and customer (VFQ - Ooredoo)
• Handle incoming calls & pass messages to the Manager
• Prepare and send correspondence
• Prepare for meetings at office & take minutes when required
• Type and distribute minutes of meetings, and follow up on actions agreed
• Edit, print, and bind documents, contracts, letters, etc.
• Receive, understand and forward emails
• Receive business cards and maintain contacts
• Coordinate transportation to meetings with Admin department
• Coordinate the booking/use of the internal conference room
• Prepare conference room for client meetings
• Organize conference calls, meetings & online demos
• Keep an updated list of proposals and deals & their details
• Printing all essential documents to the direct manager and handing them on time
• Organizing and filing all important ingoing and outgoing correspondence
• Assist in preparing presentation and quotations
• Handling the Managing Director Signature Book
• Attend internal sales meetings, prepare minutes of meetings, and follow up on actions agreed
• Coordinate with Marketing on sales-related activities
• Prepare for and organize the quarterly sales staff performance
• Prepare & coordinate sales staff quota letters.
• Handle incoming sales calls & pass messages to the concerned salesperson
• Prepare and send sales-related correspondence
• Prepare for meetings at office & take minutes when required
• Edit, print, and bind documents, contracts, letters, etc.
• Receive, understand and forward emails related to sales
• Receive from sales Customers' business cards and maintain contacts on CRM
• Register company with the procurement departments of potential clients and keep an updated list of those registrations
• Coordinate sales team transportation to their meetings with Admin department
• Coordinate the booking/use of the internal conference room
• Prepare conference room for client meetings
• Organize sales conference calls, meetings & online demos
• Register sales staff in relevant conferences and public events
• Manage information on existing & potential client and partners using CRM
• Insure sales team proper use of CRM on a continuous basis
• Keep an updated list of proposals and won deals & their details
• Printing all essential documents to the direct manager and handing them on time
• Organizing and filing all important ingoing and outgoing correspondence
• Assist in preparing presentation and quotations
• Edit, print, and bind documents, contracts, letters, etc.
• Receive, understand and forward emails
• Receive business cards and maintain contacts
• Coordinate the booking/use of the internal conference room
• Prepare conference room for client meetings
• Organize conference calls,
• Manage information on existing & potential client and partners
• Keep an updated list of proposals and won deals & their details
Attested - State of Qatar
