Secretary
liwa international school
Total years of experience :11 years, 6 Months
• Provide clerical and administrative support to the principal, vice principal, principle assistants support teaching staff.
• Ensure that the school operates in a consistently organized manner every day
• Act as liaison between the community, the school and other internal and external stakeholders
• Coordinate appropriate documents for communication between schools.
• Maintain and oversee all recordkeeping for students and staff
• Adhere to rigorous student and staff confidentiality protocols in all circumstances
• Act as first point-of-contact to callers, relay messages, and transfer calls as appropriate
• Complete forms in accordance with school and district procedures, following education legislation
• Compose, type, and distribute staff and department meeting notes, routine correspondence
• Generate and distribute reports as appropriate
• Handle visitor inquiries, and direct them to the appropriate person according to their needs
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Distribute newsletters and other information in an economical and time-sensitive manner
• Maintain master schedule and event calendars; cross reference with district timelines and facility availability
• Make copies of correspondence and other printed material.
• Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
• Record attendance and absences; make phone calls as appropriate
• Establish work procedures and schedules, and manage workflow of other clerical staff members
• Ensure email best practices and coordinate the flow of information both internally and with other organizations.
• Review work done by others ensure that school formatting and content policies are followed, revise as necessary Prepare and circulate curriculum documents
• Provide support to accountant Department
• Provide support to Human Resources Department, Maintaining calendars of HR management team
• Assists the Registrar with daily office responsibilities. Able to maintain records with a high degree of accuracy
• Operate office equipment such as fax machines, copiers, and phone systems; and use computers for spreadsheet, word processing, database management, and other applications
• Manage the registration process. (ESIS)
•Ensure all event details are included in the registration procedures.
•Finalizing the registration procedures.
•Managing the registration process by collecting information from attendees.
•Updating the status of registration.
• Sharing the final attendee list with all Coordinators.
• Maintain academic records for all current and former students
• Works in cooperation with the department’s Administrative Assistant and others to ensure academic policies and procedures are enforced and proper records are maintained.
• Provide support to principles
• Operate (ADEC) mail systems and coordinate the flow of information both internally and with other schools
• Follow up school clinic renewal license procedures
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Complete forms in accordance with school procedures.
• Compose, type, and distribute meeting notes, routine correspondence, and reports.
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Mail newsletters, promotional material, and other information.
• Maintain scheduling and event calendars.
• Make copies of correspondence and other printed material.
• Schedule and confirm appointments for parents and clients.
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
• Review work done by others to check for correct spelling and grammar, ensure that School format policies are followed, and recommend revisions.
• Supervise other clerical staff, and provide training and orientation to new staff.
• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications
• Type confidential documents on a word processing system
