Hani A Quotah

• Providing support in various Huma n Resource Functions to ensure smooth functioning of Business operations.
• Drive and manage HR initiatives in the business
• Execution of Human Resource Strategy.
• Talent Acquisition - Recruitment & Selection.
• Ensure compliance to Localization law (Saudization).
• Smooth HR operations - onboarding & induction, leave & Attendance management, Separations, confirmation Process, Transfer Process, and Performance Management.
• Ensure 100% resolution of employee grievances.
• Compliance to statutory requirements.
• HR Analytics.
• Employee Engagement

Coordinate with hiring managers to identify staffing needs.
. Determine selection criteria.
. Sourcing, screening, interviewing & hiring candidates for the pipeline vacancies & handling all the TA.Dep responsibility.
. Assess candidate information, including resumes and contact details, using Applicant Tracking System.
. Design job descriptions and interview questions that reflect each position’s requirements.
. Develops contract terms for new hires, promotions and transfers.
. Ensure that all on boarding preparation are being taking care of before the arrival of the new joiners
. (IT facilities, desk space, medical insurance.
. Arrange the on boarding session “Material, updates the presentation, send invitation.
. Send emails with the company policies and employee handbooks that explain company operations and position
including work schedules, dress code and parking options.
. Prepare on boarding kits (e.g. stationary, T-shirts and mugs).
. Address new hires’ queries regarding their contracts and payroll.
. Conduct weekly meetings to check in with each business unit.
. Consult regularly with management and provide guidance when appropriate.
. Maintains in-depth knowledge of legal requirements related to day-to-day management of employees,
. Reducing legal risks and ensuring regulatory compliance. Partners with the legal department as needed/required.
. Works closely with management and employees to improve work relationships, build morale,
and increase productivity and retention.
. Provides HR policy guidance and interpretation.
. Resolving complex employee relations issues and addresses grievances.
. Assess and anticipate human resources-related needs.
. Manages and resolves complex employee relations issues. Conducts effective, thorough and objective
Investigations.
. In addition to attending job fairs and recruitment events.

Senior Talent Specialist
Handling the recruitment activities from Sourcing till hiring for Technical and Non-Technical positions and coordinates with the concerned parties to insure smooth and proficient on-boarding formalities.

Primary Responsibilities:
• Source, screen, shortlist and Interview initial candidates for open vacancies using different sourcing tools.
• Coordinate with recruitment agency and headhunter to work in certain type of positions.
• Arrange Interviews with the Hiring Managers and insure that the interview run smoothly and in timely manner.
• Conduct calibration meeting to insure that all concerned parties accept and approve the selected candidate in order to proceed with issuing the offer of Employment.
• Maintain accurate tracking sheets for candidate’s status as well as vacancies and manpower plan.
• Responsible for completing the ISO - TA requirements for certification.
• Track and communicate the evaluation of Probation Period and insure that all parties provide their input and complete evaluation form before the due dates.

Provide support to the Talent Acquisition team and source candidates for open positions.

Primary Responsibilities:
• Invite and schedule candidates for interviews, send invitation to the candidates & the interviewers by email using the calendar meeting invitations.
• Keep track of recruitment activates and update the tracking sheet.
• Conduct face to face interviews for interns & Trainees and track them and their progress.
• Ensure accurate and complete documentation to complete applicant’s files.
• Ensure that hiring managers are completing the CAFs & Recruitment forms.
• Conduct the background checks on candidates
• Prepare and arrange employment offer and employment contracts.
• Send the new employee data to payroll to process employment ID Number and issuance of Global IDs.
• Arrange the on boarding session “Material, updates the presentation, send invitation..”.

Provide support to the Talent Acquisition team and source candidates for open
Positions.

Primary Responsibilities:

•Invite and schedule candidates for interviews, send invitation to the candidates & the interviewers.
•Keep track of recruitment activates and update the tracking sheet
•Conduct face to face interviews for interns & Trainees and track them and their progress.
•Ensure accurate and complete documentation to complete applicants files.
•Ensure that hiring managers are completing the CAFs (Candidate Appraisal Form) & Recruitment forms.
•Conduct the background checks on candidates.
•Prepare and arrange employment offer and employment contracts.
•Send the new employee data to payroll to process employment ID Number and issuance of Global IDs.
•Arrange the on boarding session “Material, updates the presentation, send invitation...”.
•Ensure that all on boarding preparation are being taking care of before the arrival of the new joiners (IT facilities, desk space, medical insurance, phone, airport pickup, temporary accommodation, accommodation, Iqama arrangements, …etc)
•Send visas request and follow up with the agencies on candidate’s status till they arrive KSA.
•Arrange new vendor accounts with new recruitments agencies “head hunter, websites..”
•Follow up with the Supply chain & Finance for payments and invoices.
•Participate in arranging for the career fairs, and represent Al Salem Johnson Controls
•Track the teams’ vacation, training plans and report accordingly.
•Create reports as required.
•Administer recruitment methods.
•Participating in staffing projects.
•Participate in relevant brainstorming sessions with the team.
•Responsible for addressing and solving operational issues.
•Responsible for ensuring adherence to policies.
•Manage the candidates and internal clients professionally.
•Responsible for relevant follow ups.

Participate and handle recruitment related issues. Duties include records keeping for outsourcing companies and project based work.

Primary Responsibilities:
• Designs recruitment advertisements as well as representing the company in career fair.
• Coordinate with local and overseas recruitment agencies to fill vacancies.
• Screens applicants for basic compliance with position qualifications. Headhunting' - finding and approaching candidates for executive or specialist jobs.
• Interviewing and testing job seekers to build a pool of people ready to fill vacancies, and matching candidates to suitable jobs.
• Interview candidates up to supervisors level and provide feedback to Line Manager.
• Obtains and assess all certificates and testimonials of the candidates
• Ensure all vacancies are filled with the suitable candidates within the targeted time.
• Conducts new employee orientation.
• Coordinate manpower planning process and maintain manpower records
• Prepare reports on recruitment and vacancy rates and communicate accordingly to the concerned.
• Maintain staffing table and related recruitment tracking tools and statistics etc.
• Present the orientation program for the new employee.
• Handling applicants Tests.
• Preparing and following the letter of appointment (LOA) and Employee Requisition Form (ERF)

Primary Responsibilities:
• Preparation of all the procedures relegating to (Resignations, Termination, and Dismiss) along with the final settlement.
• Warning letters and Deductions.
• Vacation request, Vacation amendment request, Ticket reservation, and return from leave request.
• Preparation the Invitation Letter (On-line) and Visit Letters.
• Arrange the internal memos and the entire letters witch requested by the employees (Governmental, definition, demand and concession letters).
• Handling and preparing all support documents to finalize those kinds of issues.

Primary Responsibilities:
• Insurance claim (Goods & Building).
• Insurance claim (Vials): "accident claims, Vials Insurance ESTIMARAS Renewal".
• Employee Benefit "Furniture Loan, Furniture Allowance, School Fee".
• Arrangement all rent contracts "Warehouse, building, offices, cold store, employees Accommodations".
• Handling Motor vehicle claims for accidents and repairs through workshops and agency, assisting in Company Vehicle "Estimara" renewals on time.
• Coordination in documenting General Insurance for Goods & Building.
• Processing Employee benefits like Furniture Loan, Furniture Allowance and School Fees.
• Reviewing Rental contracts for Warehouse, Staff accommodation, Office building and cold stores.
• Maintaining all Official records up to date for payments of rents and renewals etc.

Primary Responsibilities:
• Service requests such as Business Cards, Electricity Bills, Telephone Bill, Service bills (Water bills, cleaning bills)
• Arrangement all rent contracts "Warehouse, building, offices, cold store, employees Accommodations".
• Insurance claim (General) "Goods & Building".
• Coordination in Service Request for Maintenance of Office Buildings and Automation, Coordination in Business Cards printing for Staff and Managers, Reviewing Water, Electricity and Telephone bills for approvals by the Manager.
• Assisting in Employee’s furniture transfer during the relocation through cargo companies, Arranging Rental contracts for Warehouse, Staff accommodation, Office building and cold stores.
• Coordination in Purchase orders for Company requests, assisting in General Insurance claims for Goods, Building.

Primary Responsibilities:
• Handling all Secretarial documents, Assisting HR and Admin Manager's in his day to day routine Job, Organizing meetings with Managers, Guests and Business visitors, Drafting Minutes of Business Meeting with all the required information, keeping the Manager update with the system records of office staff, performing all office secretarial duties in a professional way.

•Assistant to the Administration Manager, handling all the secretarial documents and matters.

•Responsible for sales and promoting product.