Purchase Manager
Brixx International Private Limited
Total years of experience :18 years, 6 Months
• Sourcing reliable vendors or suppliers to provide quality goods at reasonable prices.
• Reviewing technical specifications for raw materials, components, equipment or buildings.
• Bids evaluation and make recommendations, based on commercial and technical factors.
• Negotiation with qualified suppliers on prices, contracts and terms of sales and making good financial decisions.
• Involved in costing of villas from financial perspective.
• Ensuring that suppliers deliver on time, payments and invoices are processed and that the company keeps up with market trends.
• Stock level management of various materials and supplies at site.
• Approval of bills at site and Process payments and invoices.
• Managed Company petty cash balances and submission of monthly reports to head office.
• Submission of bills getting reimbursement of petty cash to maintain a specific level of cash at site.
• Developed strategies to make sure that cost savings and supplier performance targets are met - or exceeded.
• Forecast price trends and their impact on future projects & activities.
• Conducted market surveys to ascertain the best products and suppliers in terms of best value, delivery schedules and quality.
• Trained and supervised the work of other members of staff.
• Create and implemented strategy for the Purchasing Department to achieve its yearly objectives. Developed global sourcing strategy for all current and future Projects.
• Responsible for supplier and contract negotiations which involve understanding and knowledge of commercials and competitive pricing for packages related to large commercial structure / building projects.
• Assist in maintaining company quality control program. Develop and manage the proposal, bidding, and negotiation process while adhering to applicable legal standards and codes of ethical conduct Comply with and maintain knowledge of applicable rules.
• Issue purchase orders for procurement and expedition of materials and equipment for jobs.
• Ensure project purchases are made in a timely, flexible, accurate and cost effective way.
• Maintain sub/supplier information on company online management systems.
• Ensure compliance to project budgets and provide analysis of deviations.
• Responsible for strategic and operational procurement activities to support various construction projects.
• Work with Engineering and other departments to identify & implement cost saving ideas.
• Developed and implemented new purchasing strategies to deliver ongoing cost reductions and process simplification.
• Stored, managed and kept track of company documents.
• Scanned images, organized and maintained documents, adhering to the company's document lifecycle procedures, and archived inactive records in accordance with the records retention schedule.
• Controlled the retrieval of documents, received and processed requests for Information, or RFIs, from employees or clients and maintain the requests via tracking logs.
• Assisted Project manager to develop and maintain documents such as meeting minutes, drawings, specifications, approvals and related items. Periodically, responsible for training employees on records management procedures and policies, which include documentation, retention, retrieval, destruction
Responsible for supplier and contract negotiations which involve understanding and knowledge of commercials and
competitive pricing for packages related to large commercial structures / building projects.
• Assist in maintaining company quality control program. Develop and manage the proposal, bidding, and negotiation process
while adhering to applicable legal standards and codes of ethical conduct Comply with and maintain knowledge of applicable
rules.
• Issue purchase orders for procurement and expedition of materials and equipment for jobs.
• Ensure project purchases are made in a timely, flexible, accurate and cost effective way.
• Maintain sub/supplier information on company online management systems.
• Develop research and implement new materials and purchasing strategies to deliver ongoing cost reductions and process
simplification.
• Establish new relationships with subcontractors and suppliers to ensure adequate resources for all projects and to continually
improve pricing and quality of work.
• Develop and measure key performance indicators to determine and improve the effectiveness of the purchasing function
Maintain current technical skills and apply new knowledge to
• Management tasks for the improvement of purchasing activities Analyze purchasing related information and evaluate the
results to choose the best resolution and alternatives to supply challenges Prepare or oversee the preparation of reports and
statistics related
• Ensure compliance to project budgets and provide analysis of deviations.
• Responsible for strategic and operational procurement activities to support various construction projects.
• Managed domestic as well as foreign procurement against the payment either through telegraphic transfers (T.Ts), Advance Payments against Bank Guarantee, or through Letter of Credits (L.Cs) or cheques.
• Flotation of invitation to tenders (RFQs) on Limited tender or through open tender basis.
• Preparation and analysis of (CSTs) Comparative statements/ (BER) bids evaluation report.
• Negotiation with suppliers with reference to quoted\terms in context with users requirement like (FATs) Factory acceptance test, Equipment Training prior to shipment, shipping terms (FOB, CIF, C&F, FOR, DDU, DDP) mode of Shipment & other conditions pertaining to lead Time, Payment mode (L.C, T.T etc.) and after sales services.
• Placement of Formal P.Os (Purchase Orders) on the qualified bidders/suppliers considering all the applicable terms and conditions with regard to shipment, payment, delivery, after sales service and guarantee/warranty of the ordered equipment.
• Managed all procurement activities as per standing operating procedures (SOPs) and Public Procurement Regulatory Authority (PPRA) rules applicable therein.
• Ensured proper documentation, including transit documents and customs clearances, exists for shipments and responsible for its accurate processing, distribution and release to carrier, forwarders, customers and agents in an effective manner.
• Performed the duties of warehouse manager having the responsibility to replenish the inventory through placement of order against the rate running contracts to avoid shortage of stores and maintain the minimum stock level.
• Preparation of Annual Budget for various departments, Confirmation of Budget availability for Procurement of Different Technical Equipment/Stores, Compilation and submission of various reports based upon budget allocation and revenue from commercial Projects.
• Responsible for Inbound/outbound transportation of consignments in a safe and secure manner. Prepare all necessary data and confirmation of key milestones (departure, arrival, customs clearance, Port of Departure-PODs, etc.) as specified by Customer Standard Operating Procedures.
Major Subjects: Financial and Cost Accounting, Management Information System, Financial Management, Financial Statement Analysis, Marketing Theory and Practices, Managerial Economics, Organizational Behavior, Human Resource Management, Computer based Management Applications, Quran and Hadith and Seerat and Tassawuf.
English Language proficiency with ability to teach and talk with Arabic learners.
Major Subjects: Principal of Accounting, English Grammar and Composition, Financial Accounting, Economics and Business Environment, Business Communication and Report Writing, Quantitative Techniques, Computer, Industrial and Commercial Law.
Major Subjects: Principal Accounting, Cost Accounting, Advanced Accounting, Business Mathematics and Statistics, Introduction to Business, Effective Business Communication, Business Taxation and Law, Economics of Pakistan, Principal of Auditing.