Executive Secretary
H.P. Gauff Ingenieure GmbH & Co. KG-JBG
Total years of experience :18 years, 0 Months
• Assist the Regional Director in all his task
• Follow-up the data for the monthly report required for the on-going projects (Afghanistan, Bangladesh, Cambodia, Philippines) and liaise with all key personnel for the timely submission
• Prepare the final monthly report of the project
• Prepare and follow up the monthly consultancy invoices for the on-going projects
• Follow up the procurement of equipment as per the contract of the on-going projects.
• Prepares and submit accounting reports pertaining to Ajman-Regional Office
Petty Cash Fund Report
Monthly budget Forecast
Transport director/Regional manager Travel Expense Report
• Prepares Minutes of the Meeting
• Prepares all correspondences as required
• Backstopping the Project Office
• Filing all documents in the Regional Office
• Liaise with the Main Office (Frankfurt, Germany) to perform the required tasks and works for the Regional Office
• Follow-up and controls all the paper works pertaining to the Regional office with AFZA.
• Follow up and coordinates with clients & suppliers as well.
• Maintains electronic as well as hard copies of all important documents.
• Maintains financial table of each project country
• Acts as the center of the company’s official communication
• Prepares all business correspondence of the company
• Processes and safeguards all documents and invoice’s supporting claims and payments.
• Coordinates with company’s clients
• Manages and responsible of the office
• Communicates verbal instruction of the CEO to concerned individual/clients
• Keeps and maintains all client’s book of accounts
• Follow up payments from clients
• Scan and keep electronic files of all important company’s files
• Prepares all quotations of the company.
• Prepares Invoices
• Prepares Receipts
• Prepares LPO
• Prepare check payment for suppliers.
• Prepare payroll for the employees.
• Disburse checks to different suppliers.
• Handles documentation and safeguard files of all company projects
• Keep and maintain all the staff files
• Acts as Human Resource of the company.
• Answers telephone calls
• Answers company emails and handles official company email
EXECUTIVE SECRETARY cum PERSONAL ASSISTANT
January 2002 - December, 2005 ( 3 years)
South Cotabato I Electric Cooperative, Inc.
Philippines
• Holds a sensitive key position in the General Manager inasmuch as he is called upon to evaluate, situations, make decisions and coordinates employess.
• Responsible in the documentation of all the minutes of the meeting of the Executive and the Management staff.
• Prepares and routes all memoranda and communications of the General manager
• Organizes meetings called for by the General Manager
• Receives and screens telephone and intercom calls and provides pertinent information or referral to the concerned persons.
• Responsible for maintaining personal files of the General Manager as well as official files of the company..
• Acts as Receptionist and directs customers to proper personnel or office.
ADMINISTRATIVE cum CONSUMERS WELFARE AND RELATIONS SUPERVISOR
January, 2006 - June, 2011 ( more than 5 years)
South Cotabato 1 Electric Cooperative, Inc.
Philippines
• Responsible in the implementation of the Cooperative’s customer service program, .
• Plans, develops, organizes and supervises activities pertaining to special projects of the cooperatives.
• Establishes and maintains goodwill with the general public through worthwhile activities.
• Responsible for handling, coordinating and monitoring member-consumers requests, queries and complaints.
• Implements feed backing system to ensure consumer satisfaction and delighted.
• Arrange and evaluate learning and development initiatives for member consumers.
• Prepares accurate periodic report.
• Holds a sensitive key position in the cooperative inasmuch as she is called upon to evaluate, situations, make decisions and coordinates with other units.
• Responsible in the documentation of all the minutes of the meeting of the Executive and the Management staff.
• Attends/represents the company in meetings with government agencies
• Communicates verbal instructions of the general manager to concerned individual
• Prepares and routes all memoranda and communications of the General manager
• Supervises various administrative and clerical functions necessary to effectively run the Office of the General Manager with minimal supervision.
• Secures document with utmost confidentiality.
• Screens telephone calls
• Acts as Personal Assistant to the General Manager.
• Anchors the regular Monday convocation of the company
GENERAL ACCOUNTANT (Accounts Payable)
February, 1991 - December, 1997 ( 7 years)
South Cotabato I Electric Cooperative, Inc.
Philippines
• Ensure timely and accurate accounting and payment to assigned suppliers'
Invoices.
• Prepares cheque and cheque vouchers, cash transfers including validation of supporting documents.
• Prepares journal vouchers related to analysis of transactions of payables.
• Processes and safeguards all documents and invoice’s supporting claims and payments.
• Conduct Periodic review of the non-validated invoices report and action
taken.
• Conduct monthly reconciliation of suppliers Statement of Accounts
• Communicates effectively with employees and Suppliers..
• Prepares replenishment of petty cash fund and journalize entries.
• Observes proper recording of transactions or journal entries consistent with regulatory accounting manuals and procedures, and if applicable, in accordance with accounting and cost allocation consistent with the business separation and unbundling program of the cooperative.
• Prepares/assist the review schedules required by external auditors and regulatory bodies, including details of operating, maintenance and administrative expenses.
• Analyzes above related accounting information and recommends corrective accounting entries including accounting process improvements and or innovations.
• Assist in the review of accounts and preparation of the year end adjustment.
• Prepares and review schedules required by external auditors and other regulatory agencies.
• Maintain and safe keep all records and other pertinent documents related to check disbursements.
Finished the course of Bachelor of Science in Commerce major in Accounting Satisfactorily.
