Human Resource Generalist
Novomed Group
Total years of experience :8 years, 1 Months
- Responsible for performing a full range of human resource responsibilities and duties in conjunction with the COO and Branch managers.
- Ensure that the Human Resource Department is efficiently and effectively performing its duties and responsibilities in the organization, including: Recruitment and selection screening, Orientation processes, Personnel and File management, Grievance and complaint processes, Local and National standards and compliance.
- Supervise assistance in management of walk-in applicants.
- Receive and screen CVs or resume of applicants to be endorsed to Department Head when the need for a new staff arises.
- Help organize interview and testing schedule of applicants for screening and evaluation.
- Update job vacancies on company’s website as requested and coordinate advertisements for vacancies in local and international media as appropriate, and in conjunction with specs as supplied by HoDs, and Admin.
- Maintain close coordination with Accounting and PRO for new employees regarding Labour cards, visas, and healthcare insurance renewal
- Draft offer letters, as requested, and ensure submission of all needed personnel data files' requirements, including ID instructions, orientation dates and completion of required on-boarding forms.
- Turn-over newly hired employee to Department Head or Supervisor, once orientation process in HR completed - including IT registration.
- Provide administrative assistance in the organization and implementation of hospital-wide in-house and compulsory training for all Novomed Group’s new employees.
- Carry out primary source verification process for Novomed Group’s medical staff.
- Provide oversight in the organization of the updating and collecting of papers including- CV, job description, licenses, education, training, certificates, credentialing and PSV, leave forms, medical records (as appropriate), performance appraisal, etc. - for the personnel files required from employees.
- Remind Department Heads of staff undergoing performance appraisal.
- Perform various types of correspondence related to human resource management.
- Organize exit interviews and submission of required documents for a resigning employee.
- Ensure that the employees' database record, phone list and the intranet are updated.
- Ensure timely renewals of licenses and medical malpractice insurance of all licensed clinical staff.
- Assist in crafting job descriptions and in drafting policies where appropriate.
- Assist Novomed employees in answering their concerns and other human resource related queries where appropriate.
- Assist in payroll preparation by providing relevant data, like absences, bonus and leaves.
- Ensure that Novomed employees' feedback for improvement is heard.
- Provides HR services in a variety of HR functional areas, which may include staffing, employee relations and performance management,
- Implementation of company and HR policy, compensation & benefits administration and related functions.
- Serves as either the sole HR representative at a specific location or within an HR team at a larger location.
- Function as a group participant on special human resources projects.
- Performs routine and more complex human resources projects. Interfaces with groups inside and outside the organization.
- Assist in coordinating the work activity of subordinate HR staff and HR administrative assistants.
- Administers all applicable personnel policies and procedures affecting project employees.
- To ensure compliance with safety, health and security requirements in the contract, employee will possess the ability to read, write, speak and understand the English language at the intermediate level as necessary to perform assigned job functions.
- Overseeing hiring process, which includes coordinating job posts, reviewing resumes, and performing reference checks.
- Interviewing applicants and ensuring new hire paperwork is completed and processed.
- Prepares Attendance and Salary thru Wage Protection System (WPS).
- Coordinate with the PRO for processing of company and employee documents in the Government Ministry.
- Manage the day-to-day operations of the Human Resources Department.
- Develop, implement and monitor overall HR strategies, systems, tactics, procedures and initiatives aligned across the organizational business strategy.
- Ensure legal compliance throughout human resource management.
- Responsible for managing the administration of the human resources policies and procedures.
- Manage human resources activities, such as employment, compensation, employee relations, benefits, trainings and development for employee services.
- Maintain and develop HR policies ensuring compliance and contribute to the development of the organization HR policies.
- Manage the recruitment and selection process.
- Update current and design new recruiting procedures (e.g. job application and onboarding processes).
- Coordinate with department managers to forecast future hiring needs.
- Implement new sourcing methods and stay up-to-date on labor legislation about changes in regulations.
- Support current and future business needs through the development, engagement, motivation and preservation of human capital.
- Oversee and manage a performance appraisal system that drives high performance.
- Manages end-to-end and timely closure of disciplinary, performance, reward, talent, grievance cases and absence management for all employees and transition management.
- Counseling, guidance and support to managers in case of disciplinary issues.
- Manage and review the exit interview feedback and provide information, guidance and analysis as appropriate to managers.
- Nurture a positive working environment.
- Responsible for day to day HR and Administrative function (Mutlaq Al Mutlaq Travel and Tourism and Mutlaq Al Mutlaq Real Estate).
- Analyzes wage and salary reports and data to determine competitive compensation plan.
- Writes directives advising department managers of Company policy regarding equal employment opportunities, compensation, and employee benefits.
- Develops and maintains a human resources system that meets top management information needs.
- Recruits, interviews, tests, and selects employees to fill vacant positions.
- Plans and conducts new employee orientation to foster positive attitude toward Company goals.
- Keeps records of benefits plans participation such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting.
- Advises management in appropriate resolution of employee relations issues.
- Responds to inquiries regarding policies, procedures, and programs.
- Administers performance review program to ensure effectiveness, compliance and equity within organization. Administers salary administration program to ensure compliance and equity within organization.
- Administers benefits programs such as life, health, and dental insurance pension plans, vacation, sick leave, leave of absence, and employee assistance.
- Prepares budget of human resources operations and Wage Protection System (WPS).
- Coordinate with the PRO for processing of company and employee documents in the Government Ministry.