Herson Jr Castaneda

• Coordinate all activities related to the Document Control procedure by:
• Ensuring sequential numbering system in each and every outgoing correspondence.
• Ensuring quality formats being used adequately for correspondences, submittals, transmittals to clients,
• Prepares Material Transmittal, MDS, IRF as per instructions of PM /SM,
• Ensure all correspondences reach proper department.
• Maintain an updated Document Registry of all incoming & outgoing documents (including technical documents, drawings, and commercial correspondence)
• Responsible for achieving documents.
• Performs file backup to ensure proper storage and archiving of electronic registers
• Taking dictation in shorthand and drafting, Drafting letters, internal memos and various correspondences, etc.
• Prepares Agenda & Minute Site Weekly Progress Meeting (Client, Consultant, & Contractor Meeting)
• Prepares Site Daily & Weekly Report
• Responsible for site office stationary stocks (Orders and maintaining stationery and equipment);

• Responsible for receiving requisitions from various departments or projects, coordinates with warehouse/stocks regarding availability of approved requisitions;
• Conduct inquiries - make telephone calls, sending email request for quotations, or store visits;
• Forward quotes to responsible departments/projects for evaluation and approval quotes;
• Prepares LPO/FPO to approved suppliers/quotations;
• Follows up on orders to ensure that materials are shipped and delivered on promised dates;
• Maintains records and follow up files of purchases, shipments, and related matters.
• Maintains files of descriptions of available supplies.
• From time to time, conduct inspections regarding products received for quality and quantity to ensure adherence to specifications.
• Insure that documentation required/requested are provided by supplier; and;
• Responsible for filling & archiving all Requisitions, LPOs, FPOs.

• Assigned to document all LPPFI activities, such as meetings, trainings/seminars, and etc.
• Designated as Management Committee Secretary: tasked to record and prepare meeting minutes
• Provide photo documentation and updates the office website
• Provide administrative support services, such as:
a. Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories;
b. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for
c. Supplies; verifying receipt of supplies.
d. Contributes to team effort by accomplishing related results as needed.

• Keeping and maintaining up document management system with regards to date file records, and creating new records as necessary.
• Preparing source data for computer entry by compiling and sorting information including establishing entry priorities.
• Scanning, sorting and classifying information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
• Responsible input and retrieves data on the system, Perform repetitive data entry using computer systems and/ or spread sheet. Perform clerical duties.