hoda Abu Shaban

• Assisting deputy CEO in managing all aspects of his role and assisting in furthering the objectives of the Firm.• Managing and coordinating the daily activities of the Deputy CEO to ensure time is effectively planned and scheduled to meet the requirements of the firm and clients.• Preparing reports and minutes of meetings.• Responsible for travel arrangement, hotel booking and VIP services.• In charge of dealing with the hotels and ensure the best corporate rates for the organization and VIP services.• Responsible for all duties on a business and personal level.• Support Marketing team on special projects with influencers.• Act as main point of contact for VIP enquiries.• Aware of all key clients and contacts.

TRE is a subsidiary of CBI a leading bank in the UAE. http://www.cbiuae.com/

Highlights: Event Management
• Chief coordinator for all events in the organization.
• Recognized for making excellent arrangements for corporate meetings and lunches with special focus on maintaining high standards in guest reception, registration, agenda, technical arrangements at the venue, other amenities at the auditorium and post-event interaction or entertainment programs.
• Enthusiastic and adept at arranging exciting internal events including farewell parties (3 events), employees birthday parties, Ramadan Suhoor (4 events).
• Attend several real estate events, cityscape exhibitions as company representative. Known for maintaining and promoting a positive corporate image of the company when dealing with various external entities and the general public.

Responsibilities
Personnel Management & HR Support
• Control documents including office contracts ensuring safekeeping and on time renewals.
• Coordinate and manage workload of staff of leasing and premises departments.
• Supervise staff ensuring attendance, punctuality, professional standards and adherence to company procedures.
• Interface with HR department to issue various documents - salary certificate, no-objection certificate and experience certificate - requested by employees.
• Identify and fulfill employees’ training needs in coordination with the training department.
Administration
• Manage external communication of the GM’s office ensuring accuracy and clarity in all exchange of information.
• Arrange daily appointments of the GM providing support in effective time management.
• Deal with highly sensitive company data and personal information ensuring strict confidentiality.
• Analyze market research data and prepare reports, presentations and follow up correspondence.
• Translate documents from Arabic to English and English to Arabic as required.
• Monitor on time preparation and submission of reports like rent status, visit and maintenance reports.
• Prepare Management Contracts and Tenancy Contracts on the EJARI system.
• Create quarterly overviews of the UAE real estate market.
• Liaise with the administration department for renewal of commercial licenses.
• Develop and sustain productive relations with colleagues, supervisors and general public.
• Plan and ensure availability of adequate stocks of all office supplies.
• Execute other related duties as assigned by the management.

Al Waleed Real Estate is a leading real estate development company in Dubai UAE. http://alwaleedre.com/

Highlightsu**: Event Management
• Extensive experience in making classy arrangements for business lunches, Ramadan Iftar, designing marketing material and selecting corporates gifts for important clients.
• Company representative at Cityscape exhibition.

Responsibilitiesu**
Sales and Marketing
• Interfaced with clients to gather market and client requirements and reviewing projects and contracts ensuring customer service and satisfaction.
• Organized photo-shoots and managed the production of marketing materials including leaflets, posters, roll-ups, flyers and lanyards. Ensured efficient and optimum distribution of marketing materials.
• Coordinated the procurement of company’s corporate gifts to meet promotional requirements.
• Coordinated with marketing department for organizing and participating in events and exhibitions.
• Maintained an up to date and comprehensive mailing database.
Secretarial Support
• Reported to the CEO and ensured efficient operation of the office by scheduling appointments, managing correspondence and coordinating with visitors and customers.
• As custodian of departmental documents including the CEO’s documents, managed a highly organized filing system ensuring safekeeping, archiving and retrieval ensuring high levels of confidentiality.
• Coordinated with departmental heads and other managers on issues and mattes taken up by the CEO.
• Managed maintenance of all office equipment and inventories of supplies and materials for smooth office operations.
• Researched data and information and produced a variety of reports and documents required by the CEO.
• Assigned work to clerical staff and monitored activities to complete various projects on time achieving predefine objectives.
• Coordinated and ensured all aspects of confidentiality and information security in the department.