SENIOR HUMAN RESOURCE AND ADMINISTRATION MANAGER
GHAZI BROTHERS
Total years of experience :20 years, 5 Months
HUMAN RESOURCE & ADMINISTRATION MANAGER (Mar 2014 to Jun 2021) KEY RESPONSIBILITIES:
•Develop and implement HR strategies, policies, and procedures aligned with the organization's goals according to industry best practices.
•Collaborate with senior management to ensure HR initiatives support the company's overall business strategy.
•Oversee the end-to-end recruitment process, from job posting to candidate selection, ensuring a diverse pool of qualified candidates for various positions.
•Develop and implement performance management systems, including goal setting, performance appraisals, and feedback mechanisms.
•Handle employee grievances, conflict resolution, and disciplinary matters in compliance with company policies and legal regulations.
•Work with managers to ensure employees receive regular performance feedback and developmental opportunities.
•Identify training needs and develop learning programs to enhance employees' skills and competencies.
•Oversee the design and implementation of competitive compensation and benefits programs to attract and retain high performing employees.
•Ensure compliance with labour laws, regulations, and employment standards, advising management on legal requirements and risks.
•Maintain accurate and up-to-date HR records, including personnel files and performance documentation.
•Supervise administrative staff responsible for managing office operations, facilities, and logistics.
•Ensure the smooth functioning of day-to-day administrative tasks, such as office maintenance, security, and vendor management.
•Develop and manage the HR and administration budget, optimizing resource allocation and cost-effectiveness.
•Identify opportunities for cost savings and process improvements.
•Prepare HR and administrative reports for senior management, providing insights and data-driven recommendations.
•Utilize HR analytics to measure the effectiveness of HR programs and initiatives.
•Review and update HR policies and procedures as needed.
•Generate regular HR reports for management review.
•Oversee the implementation and maintenance of HRIS and other HR-related software applications.
•Support organizational change initiatives and assist in managing the people aspect of change.
•Handle sensitive employee-related issues with confidentiality and fairness.
•Oversee the management of health and life insurance policies for staff members, making sure that enrollment, updates, and claims reimbursement are done accurately and promptly.
•Prepare and manage the HR budget, ensuring cost-effectiveness and financial compliance.
•Supervise and manage office facilities, ensuring they are well-maintained, safe, and conducive to productivity.
•Oversee space planning, office layout, and utilization to optimize the use of office space.
•Develop and implement standardized administrative processes and procedures to improve efficiency and effectiveness.
•Streamline workflows and eliminate redundancies to enhance productivity.
•Prepare and manage the administrative budget, ensuring cost-effectiveness and adherence to financial guidelines.
•Efficiently allocate resources to various administrative tasks and projects.
•Negotiate contracts and agreements with vendors and service providers to secure cost-effective services and supplies.
•Monitor vendor performance and ensure service level agreements are met.
•Ensure compliance with health and safety regulations and standards, creating a safe working environment for employees and visitors. Muhammad Usman 3
•Implement safety protocols and emergency procedures.
•Oversee the management and organization of records, files, and documents.
•Implement systems for efficient retrieval and storage of information.
•Collaborate with IT teams to implement and maintain administrative systems and software.
•Provide support to senior management and other departments in administrative matters, including scheduling meetings, preparing reports, and managing correspondence.
•Lead and manage the administrative team, providing guidance, training, and support to ensure high performance and professional growth.
•Identify opportunities for process improvement and implement initiatives to enhance administrative efficiency and effectiveness.
•Develop and implement crisis management plans for potential emergencies or business disruptions.
•Coordinate responses during crises to ensure the continuity of administrative functions.
KEY RESPONSIBILITIES:
•Assist in the recruitment process, including job posting, candidate screening, scheduling interviews, and conducting background checks.
•Coordinate with hiring managers to identify staffing needs and create job descriptions.
•Conduct orientation sessions to familiarize new employees with company policies, procedures, and culture.
•Act as a middle man for employees, addressing their queries and guiding them on HR-related matters.
•Assist in resolving employee conflicts and disciplinary issues following company policies.
•Assist in the development and implementation of HR policies, procedures, and guidelines.
•Assist in identifying training needs and evaluating training effectiveness.
•Assist in the administration of employee benefits and payroll.
•Maintain employee records and HR documentation under legal requirements.
•Compile HR data and prepare reports for the HR Manager's review.
•Assist in conducting exit interviews and gathering feedback from left employees.
•Utilize the HRIS system to manage employee data, attendance, and leave records.
•Ensure accurate and up-to-date HR data in the system. Additional Experience
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