Ibrahim Barahim

• Manage and coordinate the daily schedules and calendars of the Senior Executives. This includes
organizing internal and external meetings, appointments, and events.
• Coordinate and manage all necessary travel logistics for international business trips, including visa
application processes, travel documentation, and compliance with destination country requirements.
• Monitor and manage the procurement of office supplies, equipment, and facility needs. Ensure timely
replenishment and proper maintenance of office resources, while also handling basic budgeting, expense
tracking, and procurement-related tasks.
• Acting as a point of contact between executives and other employees, departments, or external clients,
ensuring smooth communication.
• Maintain a comprehensive tracking system for pending requests and tasks assigned by senior
management to internal departments and external parties. Ensure follow-up, status updates, and timely
completion of tasks in line with executive expectations.

• Deployed to Mansourah Massarah Gold Project (MMGP), Maaden Gold and Base Metals (MGBM), on
the 20th of March 2022, to act as Site Coordinator and perform the following tasks:
• Providing support to MMGP on-site management for any concerns regarding Jaddarah employees
working on the site.
• Answer and respond to phone calls and emails from employees, clients, and Jaddarahs management
for requests or inquiries.
• Communicate with each clients on-site personnel for the accommodation and trip arrangements of
employees to be mobilized from Jaddarah HQ - Jubail to the on-site work areas.
• Monitor employees documents such as iqama and passport, and request for renewal schedule from HR
department if personal appearance is necessary.
• Respond to employees concerns such as salary discrepancies and site allowances, and to ensure that
all concerns are resolved in a timely manner.
• Forward the complete documents to HR department for the arrangements of flight tickets and issuance
of the exit re-entry visas for employees going for vacation (annual, roster, compensatory, or emergency
leave).
• Preparing trip arrangements for Jaddarah employees from MMGP site to the closest cities for medical,
banking, or personal purposes, and for airport dropping or pickup.
• Conduct pre-exit interviews with employees who filed a non-renewal of contract notice to check if there
is any possibility of service retention (for employees recommended by their line managers). To assist
employees to ensure that all outstanding payments and grievances are settled before their demobilization
from the site.
• Track and follow-up with client regarding the payments of the monthly invoices as per the monthly
manpower cost.
• Disseminate new policies and procedures to be implemented by client or Jaddarah management to every
employee working under MGBM.
• Managing the entries for employee resignation, termination, vacation, and monthly timesheets of
employees in Jaddarahs Visual ERP system.

• Answering calls and emails of clients inquiries or job requests and preparing a summary for the job order,
which includes the number of hours, manpower, materials, and equipment needed.
• Collect daily employee timesheets and enter the data in the companys system and compile the copies
for the month-end submission for payroll processing.
• Monitoring materials received and issued daily, ensure that necessary equipment and materials are
replenished regularly, and submit a summarized report of material consumption and availability by the
end of the month.
• Monitoring vehicles mileage and fuel consumption for data entry to the companys system.
• Compiling job orders completed per month and preparing reports on the income and expenses of the
department on each job completed.
• Monitoring of employees legal documents (Passport / Contract / Iqama / Drivers License) expiry and
request for renewal schedule from HR department if required.
• Prepare and present monthly invoice reports (income and expenses of the department), incident reports
and safety issues if any have occurred during the projects duration, and clients rating, suggestions, and
recommendations if any were given during the past month.

• Monitoring employees contracts and requests for renewal upon agreement between the employee and
institution.
• Schedule meetings and appointments, prepare and distribute memos to every department concerned.
• Schedule and book travel arrangements for employees and representatives for business conferences.
• Update employees database and perform other bookkeeping duties.