Secretary To Director
Qatar infrastructure company
Total years of experience :2 years, 8 Months
* Provide administrative and office support to executive departments and individuals.
* Daily inspection of all orders.
* Schedule meetings and arrange meeting rooms.
* Notify the director of any cancellations of meetings.
* Manage the Director's travel procedures and schedule.
* Dealing with applications for obtaining information directly and providing it as soon as possible.
* Arrange the incoming and outgoing mail to be documented, recorded and numbered.
* Manage spreadsheets.
* Greeting visitors.
* Prepare confidential and sensitive documents and deal with them honestly and faithfully.
* Coordination of administrative work in the Office.
* Identify and treat top priority business accordingly.
* Preparation of the agenda of meetings and follow-up distribution and ensure delivery of it.
* Manually deal with verbal orders and work on decision-making.
* Assistance in the preparation of the budget of the Office.
* Organization and completion of all office procedures.
* Manually deal with office equipment, such as computers - camera, scanner and others.
Follow-up the manager instructions.
* Receiving and diverting phone calls.
* Direct customers to the competent authorities or the competent employee.
* check the electronic systems and follow-up with maintenance.
* Sign the parcel postage portable.
* Working outside official working hours if need it.
How to create files. Provide some important information about the file system.
