Ihab Ahmed

Executive Secretary at Al Darwish Engineering

• Other
• My current job since January 2002

Professional Experience
April 2004 - Till date Al Darwish Engineering
P.O. Box-183, Doha-Qatar, Qatar

Executive Secretary to the Chairman

• Handles financial and accounting matters for the chairman with confidentiality.
• Prepares and sends business and private correspondence.
• Coordinates operations of Chairman’s office including:
• Reception, Document preparation & control internal communications
• General office maintenance to improve costs and effectiveness.
• Carries out responsibilities with professionalism, respect for others, in accordance with the organization’s policies and applicable laws
• Taking phone calls.
• Maintaining personal and business files;
• Corporate record keeping for multiple entities;
• Supporting marketing and strategic planning activities;
• Note taking & creating documentation
• Filing, storage & retrieval of business and personal activities.
•
Executive Secretary to General Manager

• Taking Dictation and Self Correspondence
• Screening and sorting incoming and outgoing documents.
• Preparing itineraries for General Manager
• Making travel arrangement and hotel reservations.
• Screening of visitors and Calls to General Manager
• Arranging meetings and appointments for visitors, screening and
directing other visitors.
• Co-coordinating and directing Office maintenance
• Maintaining International call logs
• Preparing and maintaining files.
• Preparation of Work Orders / Letters of Intent
• Preparation of letters / miscellaneous correspondences, etc.
• Maintaining filing system with instant traceability
• Receiving and Distribution Incoming mail.
• Processing of Outgoing mail.
• Preparation of requisitions.
• Preparation and compilation of Pre-Qualification documents and its
updates.
• Collaborate with other Office staff for inter related functions and duties.
• Co-ordinate with representatives of the various Clients, Consultants,
• Contractors and Suppliers dealing with the Company.
• Liaising with Senior Management in day-to-day / corporate matters,
• routine Schedules pertaining to GM’s Office and the Contracts
Department.

18- 01-2002 up to 20-04-2003
Al Darwish Engineering
P.O. Box-183, Doha-Qatar, Qatar
Secretary :
• Answers telephone, routes and screens call, greets visitors, responds to inquiries from the public, and provide information about the organization.
• Translation from English to Arabic and vice versa.
• Attending the Operations Manager forwarding correspondents.
• Filling the incoming and outgoing communications properly.
• Attending the phone calls receives and sends fax messages.
• Prepares and arrange meetings.
• Monitoring issuance of document as per the document register & all other Secretarial jobs.