HR Generalist
Al Safar Group of Companies
Total years of experience :15 years, 6 Months
Field HR related inquiries in response to employees’ questions pertaining to benefits, compensation, Labour Law and other general matters;
• Facilitate new hire orientation, on-boarding, and off-boarding processes;
• Coordinate benefits administration, including processing of benefits enrollments, eligibility, changes, etc.
• Develop and maintain HR dashboards with metrics and benchmarks to assess HR effectiveness;
• Assist with professional development initiatives including training sessions
• Initiate workers' compensation claims and address administrative matters
• Coordinate the posting of all open positions in accordance with the established recruitment and hiring policies and guidelines ensuring all submissions are appropriately tracked and filed timely;
• Monitor the careers e-mail account(s) and ensure resumes are received by appropriate hiring teams;
• Coordinates with all departments to assist in identifying their staffing needs.
• Develop and maintain confidential departmental employee files, documents and databases
• Assist with social media engagement and management for recruiting and HR teams
• Maintain the personnel filing system and ensure an organized and easily retrievable system for the maintenance of employee files;
• Coordinate and maintain the HR Training & Development systems by arranging internal and external HR focused trainings for staff;
• Perform general office support functions such as retrieving and circulating mail and routing incoming calls;
• Perform other duties as required and assigned.
• Keep up to date with all necessary Labor Laws and HR policies and procedures.
CORE COMPETENCIES:
• Commitment to Capital School, Rainforest Café (The Dubai Mall) and Lolas Cupcakes’ mission and goals
• Excellent interpersonal, project and time management, customer service, organizational, and communication skills, both oral and written required.
• Demonstrated ability to work with minimal supervision and provide creative and entrepreneurial solutions to HR issues.
• Broad knowledge of HR practices, policies and procedures.
• Demonstrated ability to work effectively with a diverse group of employees and stakeholders;
• Proven ability to manage difficult situations with tact and diplomacy, multi-task in a fast-paced environment, and maintain confidentiality, demonstrating a high level of professionalism and integrity at all times.
Facilitate job vacancies, assess applications, interview applicants, administer selection tests, prepare reports and make recommendations to management about staff appointments
Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.
Prepares employees for assignments by establishing and conducting orientation and training programs.
Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
• Secures all the access in the system for newly hired employees
• Accurate processing of general information sheet in tracker that was forwarded by HR - Recruitment
• Ensure that all HR department are well informed with the data of new incoming employees weekly
• Ensure that all pre-employment documents are scanned and filed properly
HR Compensation and Benefits
• Process enrolment for government mandated law such as Social Security System, Philippine Health Insurance Corporation, Home Mutual Development Fund and Bureau of Internal Revenue
• Secure documents needed for bank enrolments of newly hired employees
• Inform company nurses for the enrolment of HMO (Health Maintenance Organization) for new hires
• Encodes transmittal tracker of HR Memos, NTE (Notice To Explain), Self-appraisal transmitted to HRMS
• Facilitate regularization tracker and assures that Maersk jackets were given to the newly regularized employees as well as update the dependents for HMO
• Receives the accomplished clearance form and inform employee for the scheduled date of quitclaim signing & final pay release
• Process Rewards and Recognition certificates
HR Learning and Development
• Advise all HR Department for the attendees of NEO (New Employee Orientation) twice a month
• Introduce the process of using Biometrics in the orientation
• Facilitate timely & accurate administration of company and statutory employee benefits.
==> Process all statutory benefit claims of employees (SSS, Philhealth, etc.)
==> Updates the status of each employee in Government Statutory
==> Administer claims for the insurance of incoming and out going employees as well as promotion
==> Ensure the bereavement assistance for entitled employees
==> Distribute New Born Baby Gift packs for eligible employees
==> Computes the Annual Sick Leave/Vacation Leave credits based on existing company policies
==> Facilitate Annual Physical Examinations
==> Performs processing of annual performance appraisal and Merit increase
==> Oversees the internal communication function by maintaining/updating all available internal media to keep employees abreast in important company matters.
==> Accurate processing of coverage list of eligible employees for Rice Subsidy and Christmas give-away
• Facilitate timely and accurate administration of Utilities.
• Ensure timely and accurate administration of company tools and supplies.
==> Monitors medicine supply.
==> In-charge in monitoring requisition and release of Office Supplies
==> Accountable for the communication benefits of eligible employees
• Facilitate timely and accurately Fleet management concerns
• In charge of formulating new and innovative employee welfare benefits
