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Ismail Aktan, Dubai Projects HR Manager

Ismail Aktan

Dubai Projects HR Manager·TAV Construction

United Arab Emirates

Master's degree, Human Resources Management

Work experience

Total years of experience: 21 years, 4 months

Dubai Projects HR Manager

October 2013 - Present

TAV Construction

Dubai, United Arab Emirates

I found this job using Bayt.com

October 2013 - Present

Applying all HR requirements of the Projects in Dubai (Marina 101, Damac Towers by Paramount, Il Primo, The Address Residences) in coordination of HQ.
* Implementation of the HR policies in Dubai projects.
* Preparation of manpower plan and budget.
* Organize all staff recruitment activities in line of the manpower budget.
* Making contracts with manpower supply companies in order to meet Projects manpower
needs.
* Organize all personnel related works such as timesheets, over times, pay slips,
vacation follow ups, new joining and final settlements according to the UAE Labor Law.
* Keep all personnel files.
* Arrange to get work visa for the employees in coordination with the local agents.
* Projects handled are

- Marina 101
- Damac Towers by Paramount
- The Address Residences
- Il Primo Tower
Company industry:
Construction & Building
Job role:
Human Resources and Recruitment

HR&Admin Manager

April 2013 - October 2013

STFA

Al Ahmadi, Kuwait

April 2013 - October 2013

STFA, Small Boats Harbor Project,
KUWAIT
* Applying all HR requirements of the Project in coordination of Istanbul HQ.
* Preparation of manpower plan.
* Organize all recruitment activities.
* Making contracts with manpower supply companies in order to meet Project manpower needs.
* Organize all personnel related works such as timesheets, over times, pay slips,
vacation follow ups, new joining and final settlements according to the Kuwait Labor
Law.
* Keep all personnel files.
* Organize all admin related functions of the project (Arrange company accommodations,
controlling company transportations - vehicles, company meals, all purchase activities
which comes under admin, office management, etc)
* Arrange to get work visa for the employees in coordination with the local agent
* Arrange to get Gate Pass for all company personnel, vehicles and company items to
access KOC work sites.
Company industry:
Construction & Building
Job role:
Human Resources and Recruitment

HR Administrator

July 2011 - April 2013

Samsung C&T, Deep Tunnel Sewer T

Dubai, United Arab Emirates

July 2011 - April 2013

Prepare daily and monthly attendance / manpower reports including subcontractors.
* Manage all recruitment activities.
* Manage leave applications and keep record.
* Periodically prepare manpower reports
* HR Budgeting.
* Manage personal files/documents for all staff and labors.
* Overtime calculations for staff and labors and get approval.
* Prepare staff and labor salaries, Korean staff advance salaries, and get approvals.
* Prepare WPS Lists, UAE exchange lists and exceptional details.
* Prepare Salary request remittance, get approval and send all necessary documents to RHO
for salary payments.
* Prepare pay slips and get signature from all staffs and labors every month.
* Prepare admin notifications and circulate all departments.
* Site checking for illegal workers, deal with all subcontractors.
* Arrange new joining staff and labors coordinating with HSE department for safety induction
and prepare them for work.
* Performance Appraisal according to Samsung C&T policy.
* Update staff - labor lists contact details and update organizational chart.
* Coordinate with construction department for labor activities, gang arrangements.
* Prepare final settlement for leaving staffs and labors.
* Monitoring the visa and passport status of the workers, coordinating with PRO’s (making
residence and employment visa process, getting labor and health cards, etc)
* Coordinate with Labor Camp management regarding labors welfare, follow up their OT meals.
Company industry:
Construction & Building
Job role:
Human Resources and Recruitment

Communication Advisor

September 2010 - June 2011

World Bank Project, Ministry of National Education, Projects Coordination Center

Türkiye

September 2010 - June 2011

Limited Contract)
* Coordinating the development of public informing plan that will demonstrate the secondary
education reform in Turkey clearly and include the subjects to be discussed, target people,
media communication spots, public informing materials, workshops, conferences, and
seminars,
* Coordinating the development of audio-visual materials to be used on television, Internet and
radio and printed for secondary education reform,
* Coordinating the delivery of materials to the target people, to be selected, through selected
media.
* Following the news on project, preparing press bulletin and answering the questions about
project under the supervision of Director.
* Monitoring the activities under the project closely and acquainting public with information on
project in close cooperation with Monitoring and Evaluation Unit.
Company industry:
Construction & Building
Job role:
Marketing and PR

HR Administrator

March 2007 - April 2010

Samsung- Baytur JV

United Arab Emirates

March 2007 - April 2010

Collecting and classifying the CV’s and distribute to the related departments. Manage the
recruitments.
* Analyzing the manpower and organizational charts.
* Dealing with manpower suppliers according to project needs.
* Preparation of staff and labor payrolls.
* Make attendance reports.
* Prepare training programs.
* Prepare the monthly labor reports for headquarters.
* Entering the personnel data to the
Company industry:
Construction & Building
Job role:
Human Resources and Recruitment

HR Officer

April 2006 - February 2007

Baytur Construction in The Palm

Dubai, United Arab Emirates

April 2006 - February 2007

Entering the personnel data to the HR software named OMANFACE.
* Collecting all the files of the workers in the company.
* Following the visa status of the workers coordinating with PRO (making the residence
and employment visa process, getting labor and health cards, etc)
* Getting timekeeping data.
* Preparing training programs.
* Getting insurance papers for workers from consulate.
* Managing routine join, vacation and leave procedures.
* Arranging the airplane tickets.
Company industry:
Construction & Building
Job role:
Human Resources and Recruitment

Officer

August 2005 - February 2006

Celebi Handling Air Craft Operation

Türkiye

August 2005 - February 2006

Getting and sending the messages related the plane with IATA codes.
* Preparing the load&balance sheet for the planes.
* Prepare the loading instructions and give the underplane team leader.
* Coordinating all the services given to the plane such as fuel, catering, passenger, luggage
and cargo transportation, water, etc.
* Doing headset (when the plane leaves the port, needs help to go back. And also needs
the permission to run the engines)
* Prepare the customs papers for foreign planes.
Company industry:
Airlines
Job role:
Logistics and Transportation

Officer

September 2002 - July 2003

Eskisehir Municipality

Eskisehir, Türkiye

September 2002 - July 2003

A training-development Project about “Effective
Communication” for Eskisehir City Municipality staff www.eskisehir-bld.gov.tr
in Eskisehir, Turkey
* Interview all the department managers about workers training needs.
* Collecting all the training information about municipality workers.
* Deciding the training issue.
* Gathering the documentation about the training project.
* Make the training program and feedback.
Company industry:
Public Administration
Job role:
Consulting

Education

Istanbul BilgiUniversity

February 2018

February 2018

Master's degree, Human Resources Management

Türkiye

:
View attachment

Istanbul Bilgi University

January 2018

January 2018

Master's degree, Human Resources Management

Türkiye

Anadolu University

January 2003

January 2003

Bachelor's degree, Communication Sciences

Türkiye

View attachment

Skills

BUDGETING
Expert
BUDGETING
Expert
CONTRACT MANAGEMENT
Expert
CONTRACT MANAGEMENT
Expert
FINAL
Expert
FINAL
Expert
HUMAN RESOURCES
Expert
HUMAN RESOURCES
Expert
INSURANCE
Expert
INSURANCE
Expert
LEGAL
Expert
LEGAL
Expert
MANAGEMENT
Expert
MANAGEMENT
Expert
MICROSOFT ACCESS
Expert
MICROSOFT ACCESS
Expert
PERSONNEL
Expert
PERSONNEL
Expert
TRAINING PROGRAMS
Expert
TRAINING PROGRAMS
Expert

Languages

English
Expert
Russian
Beginner
Turkish
Native Speaker