Project Manager
Institute For Family Health – Noor Hussein Foundation
Total years of experience :20 years, 9 Months
• Responsible for program activities on a day-to-day basis to ensure effective implementation of the comprehencive family healthcare services
• Primary ongoing responsibility is for management of projects. Focuses on meeting project commitments, including communications with sponsors, stakeholders. Budget management, supervision of staff, and reporting activities
• Oversee development and approve workplans, coordinate implementation of workplan for multiple locations.
Jordan for Training & Development
A newly established Jordanian NGO working to support Syrian Refugees in Jordan funded by the Norwegian Refugee Council (NRC) and UNHCR. Key tasks and responsibilities:
• Seeking project ideas, designing, and implementing the projects
• Ensuring that project activities operate within the policies and procedures of the organization
• Ensuring that project activities comply with all relevant legislation and professional standards
• Controlling and monitoring the budget and the operating plan to support the programme
• Liaising with all stakeholders (I/NGOs, CBOs, local authorities, etc.)
Working under the direct supervision of the CD
Logistics Coordinator is the senior logistics appointment in the Mission or Response and is responsible for, and accountable for, the delivery of all logistics and supply chain related activities in accordance with International Medical Corps
Logistics policies and procedures. The LC also provides supportive supervision to the Field Manager (North) and Filed Coordinator (Azraq) on matters pertaining to their logistic duties and responsibilities.
Fundamental to this role is the ability to manage and motivate your logistics
team and engage with other mission or response staff, external contractors and organizations therefore you are required to have the skills to communicate clearly verbally and in writing, plan for and deliver quality presentations and training, and produce timely written reports.
Essential Responsibilities
& Accountabilities: 1. Logistics Operations
• Provide the technical oversight, input and supervision to coordinate the staff support to, delivery of, and implementation of, all logistics support systems according to IMC Logistics and Procurement policies and procedures.
• Participate in projects design and planning to ensure that logistic systems are suitable and flexible enough to cope with expected workload.
• Ensure together with country management team that logistics support requirements in terms of staffing and internal logistics infrastructure required for transport and storage are correctly accounted for and budgeted in all project proposals.
2. Compliance
• Ensure compliance with IMC policies and procedures, donor regulations and local laws.
3. Human Resources
• Manage all staff within your department with integrity and foresight, and in accordance with HR procedures and policies to ensure that they maintain the highest standards of accountability and professionalism.
• Make frequent site visits to where staff supervised by you are working, to ensure that the appropriate care and support is being offered. Ensure that staff supervised by you are evaluated regularly, trained and/or mentored in a structured accountable manner, and written records of such are retained.
• Oversee the recruitment, selection and performance of logistics staff, as required.
4. Training/ Capacity Building
• Determine internal training needs for staff under supervision.
• Coordinate the delivery of training for national staff to increase their responsibilities in order to build capacity, and ensure sustainability of programs .
• Advocate and plan for professional development for supervised staff in line with available budget.
5. Working Relationships
• Proactively engage with the Country Director and key staff (Finance, Program, Technical staff) on all logistic matters to ensure that programmatic and project planning incorporates sufficient funding for logistical staff and logistical support mechanisms.
• Proactively engage on a regular basis with other IMC logistics teams, and logistics coordinators from other organizations to ensure appropriate links for interagency logistics coordination, particularly where Logistics Cluster is not deployed.
• Proactively engage with donors, local government, project partners, UN agencies and other non-governmental organizations in order to plan, organize, and schedule distribution of goods and materiel as, well as to ensure adequate information sharing, address common concerns/problems and seek solutions.
6. Representation
• Represent IMC in a positive and professional manner contributing to the creation of a positive image and overall credibility of the organization, notably through the application of IMC’s mandate, ethics, values and stand-point with regard to other actors
7. Security
• Ensure the application of, and compliance with, security protocols and policies in line with assigned tasks.
Supporting Croatian Red Cross in projects related to asylum seekers hosting program. Assisting the National Society in ensuring that asylum seekers are provided with necessary support and help to effectively protect their lives, dignity and health. Working on raising awareness among general public.
Supporting joint GRC/PRCS rehabilitation and long-term projects regarding logistics, in close coordination with project managers. Technical supervisor for all logistical processes within the GRC programmes.
Key tasks and responsibilities:
▪ Establishing logistic lines to the District branches and to project areas.
▪ Supervising local logistic personnel and strengthen their capacity.
▪ Supporting the implementation of projects.
▪ Supervising and facilitating procurement processes in line with GRC procurement standards and respective donor requirements (including tender and bid analysis, contracts with suppliers and continuous documentation).
▪ Contributing to financial administration and timely reporting.
▪ Administration of the inventory of the GRC delegation (e.g. fleet, generator, SatCom and inventory lists).
▪ Providing technical support to set-up project infrastructure in the offices and sub-offices.
Key tasks and responsibilities:
Supporting the Federation's operations in the MENA Zone in logistics related matters.
Ensuring efficient and effective delivery of relief items
Providing logistics support in other operations and projects including training and capacity building of National Red Cross and Red Crescent Societies in the Zone.
General logistic support:
Providing logistics support to Federation's operations in the Zone, including customs clearance, warehouse management, requisitioning, receiving, storing, and dispatching goods and documentation.
Serving as a logistics resource to be deployed in emergencies in MENA region.
Providing technical advice to other departments and functions within the delegations and operations of the zone.
Producing regular, timely and accurate narrative and financial reports as required.
Ensuring development and implementation of logistics responsibilities under the disaster management protocol.
Operational support:
Serving as a member of the (ZEEMOT) Zone emergency events monitoring team in MENA Zone.
Providing logistics support to (RDRT) Regional disaster response team (MENA) when required.
Cooperating in developing and implementing logistics contingency plan for the MENA Zone
Procurement:
Undertaking procurement in emergencies.
Ensuring liaison with Regional Logistics Unit, National Societies and IFRC operations teams in logistics matters.
Support Service Logistics:
Procurement of office supplies/equipment over 1000 CHF.
Import, export and customs clearance for the office.
Management of fleet and drivers.
Inventories for the office and stores.
Framework and service agreements for the office.
Logistic Development:
Providing advice and technical logistics support to National Societies in the region, including conducting field trips for operational support.
Providing logistics training for IFRC representative offices and National Societies in logistics functions within MENA, including procurement, warehousing, fleet management and other logistics functions.
Administrations support:
Handling (MoFA) Ministry of Foreign Affairs’ file and correspondence with the ministry and delegate residencies file, preparation of memos and general correspondence with the Ministry of Interior.
Maintaining updated filing system.
Key tasks and responsibilities:
Supporting the Office operations in the MENA & Gulf in logistics related matters.
Ensuring efficient and effective delivery of relief items.
Providing logistics support in other operations and projects including training and capacity building of National Red Cross and Red Crescent Societies in the region.
Advising Admin department officers on alternate methods of solving needs or problems, and recommending specific solutions.
Negotiating contracts for consulting services.
Establishing procedures to standardize work processes and implement decisions.
Solving problems which require gathering and analyzing basic data and information.
Key tasks and responsibilities:
Implementing/maintaining Federation standard practices in logistics procedures.
Procuring goods and services on behalf of the delegation following Federation standard practices and keeping documentation to full audit trail standards; providing advice/ negotiating contracts required by the delegation for goods and services.
Planning and organizing the delegation transportation requirements, implementing/maintaining use of transportation management system for any Federation owned vehicles and assisting (HoD) Head of Delegation in planning best use of vehicles.
Planning, organizing and maintaining any stores/warehouses containing Federation stock to Federation standards; providing timely stock reports to HoD and security to stores to keep losses to a minimum.
Organizing the transportation, customs clearance and other formalities for incoming goods to ensure the timely receipt into delegation stores/warehouses.
Providing timely advice and technical support on logistics issues to other functions within the delegation.
Supporting, training and developing national staff and volunteers.
Liaising with international, government and non-government agencies and collaborating with them as appropriate.
Producing regular, timely and accurate narrative and financial reports for the Federation.
Implementing/maintaining Federation standard practices in logistics procedures.
Procuring goods and services on behalf of the delegation following Federation standard practices and keeping documentation to full audit trail standards; providing advice/ negotiating contracts required by the delegation for goods and services.
Planning and organizing the delegation transportation requirements, implementing/maintaining use of transportation management system for any Federation owned vehicles and assisting (HoD) Head of Delegation in planning best use of vehicles.
Planning, organizing and maintaining any stores/warehouses containing Federation stock to Federation standards; providing timely stock reports to HoD and security to stores to keep losses to a minimum.
Organizing the transportation, customs clearance and other formalities for incoming goods to ensure the timely receipt into delegation stores/warehouses.
Providing timely advice and technical support on logistics issues to other functions within the delegation.
Supporting, training and developing national staff and volunteers.
Liaising with international, government and non-government agencies and collaborating with them as appropriate.
Producing regular, timely and accurate narrative and financial reports for the Federation.
Key tasks and responsibilities:
Providing support in the area of the financial management to the regional delegation.
Preparing the cash payments in both currencies: JOD and USD
Preparing and implementing the payment process of staff salaries, overtime, MSA, and other staff financial needs.
Preparing accounts.
Managing payroll.
Contributing to development and maintenance of financial systems and processes.
Providing advice and information to the delegates .
Controlling budgets.
Ensuring all financial regulations is adhered to IFRC rules and procedures.