Ivy Invierno

Summary: Responsible for the procurement of services and entire lifecycle of the subcontract, including defining the requirements, researching and negotiating potential sources, writing contracts, awarding and closeout when the subcontract terms are completed for Project RA/238 - Construction, Completion and Maintenance of Roads, Bridges, Storm water Drainage, Sewers and Other Services for Roads Connecting Mina Abdullah Port and Wafra

Duties and Responsibilities:
• Responsible for the overall subcontract administration of Project RA/238.
• Responsible for all aspects of the subcontract administration process including generation of Request for Quotations, proposal evaluations, source selections, negotiations, contracts writing, file documentation, invoice approvals, and subcontract close-out.
• Evaluate the Scope of Work to mitigate risk at all phases of subcontract formation, performance, and close-out
• Monitors subcontract performance and conduct performance evaluation and initiate corrective action if performance weakens
• Execute contract modifications/variation orders in response to changing requirements
• Manage contractual notices and correspondence to subcontractors
• Provides timely and accurate subcontract status to Project Management
• Prepare monthly subcontract payment certificates
• Compile and monitor subcontract monthly payment applications
• Establish/Implement Log/tracking for payment submittals, variations, subcontract awards, updated contract value etc.
• Perform close-out activities
• Ensure effective implementation of the commercial procedures and ensure all transactions are in accordance with the Company Integrated Management System (IMS).

• Review Subcontract Agreements/Amendments and corresponding documentation to ensure adherence to the company's respective Administrative Work Instructions (AWI)
• Provide assistance and guidance to project staff on various agreements and ERP related matters
• Ensure that the administration of subcontracts is carried out in accordance with the company policies and procedures.
• Verify contractual correctness of agreements/amendments relating to Subcontracts
• Write outgoing correspondence concerning subcontract related matters
• Prepare the monthly status reports on Subcontracts
• Enter subcontract details in the Oracle ERP application and ensure all documents required are in place.
• Checking and agreeing the accuracy of final payment applications at completion of the work and ensure proper subcontract close out.
• Implement and maintain log/tracking for all subcontracts, variations, updated contract value etc.

• Negotiate, execute and administer contracts for the acquisition of services.
• Issue, direct and oversee RFP/RFI process including assisting with requirement determination, performing pre-qualification, conducting pre-bid conferences, evaluating proposals, creating bid analysis and awarding contracts.
• Assess and mitigate contract risk during all phases of contract actions (issuance, award, administration and amendments) with business areas, through consultation with cross-functional areas such as Legal, IT, Compliance and Corporate Insurance.
• Interpret, monitor and enforce U.S. Government and DGS procurement policies.
• Conduct formal and informal training and guidance to business areas on procurement issues, with a focus on requirements determination and contract administration.
• Proactively manage daily business interface with identified internal business area contacts, external suppliers, consultants and contractors to ensure needs are met, risk is mitigated and a uniform process exists.
• Negotiate and modify moderate-to-high risk contracts that substantially deviate from standard terms and conditions as appropriate.
• Know, understand and utilize the FAR and DFARS as guidance.

• Receive, examine and process requisitions; prepare bid specifications and other necessary documents related to the purchase of supplies, materials, equipment and other commodities/ miscellaneous services; prepare requisitions or locate sources of supply and place orders with appropriate bidder(s) through competitive bids
• Interview, recommend and select vendors/ suppliers using an established supplier qualification process
• Analyze quotations, negotiate prices, prepare purchase orders for supervisory approval
• Communicate with end user/ requestor on procurement requirements to ensure full understanding of the need and that the proposed purchase will satisfy the need.
• Write and administer the specifications as required. Follow up as necessary to ensure contractual adherence and user satisfaction.
• Assist Estimating and Pricing team with proposal development and execution by providing pricing and related information through RFI to the appropriate vendors.
• Contact prospective vendors for addition to the master list of available vendors.
• Update the master list and categorized list of vendors in the share point.
• Ensure vendors understand anti-kickback policies prior to conducting business with Agility DGS in support of U.S. Government contracts.
• Perform other duties as assigned