Jackson Quinonez

•Reporting directly to CEO, Group VP for Commercial/Operation and to the GM & Project Manager of Field Operations.
•Manages the Company’s Document Control Dept., ensure all work is undertaken within expected timeframes.
•Coordination with Client, PMC, Consultant / Engineer’s Document Control Team and ensuring all are up kept and updated and adheres in policies and standards in terms of documentation.
•Provide inputs to the management, to the team and also administration when it comes to standardization of documents, policies, templates / forms and etc.
•Undertake any other ad hoc projects / duties assigned and coordinate each of the tasks to the subordinates/ team member.
•Setup Document Folder Management System and Structure for the management and technical documentations.
•Develop and maintain document control policies and procedures for efficient management and recording according to QHSE policies.
•Develop electronic Archiving System and technical library for easy issuance, storage, retrieval of documents for internal and external requirements.
•Custodian of Project Documents (Technical Submittals, Drawings, RFI, Correspondence, WIR, O & M Manuals and Project Closeout Documents), Commercial & Contractual Documents (Contracts, Submitted Variations, EOT Applications, ERI’s, Contracts and Commercial Correspondences).
•Maintain proper organization and storage of documents and information.
•Provide full admin support to the management and to the team.
•Identify training needs and provide training of Document Control team in order to help them improve their current skills and abilities.
•Ensure adherence to the Company's Information Management Policy, and Document Control Standard / Procedures as per ISO 9001 (Quality Management System) standards.
•Manages Company’s EDMS accounts from Client Attributed EDMS, acting as an Administrator. Assures all necessary controlled document sets are up to date, available and audited.
•Escalate any requests for new EDMS attribute values / fields or functionality from the business / third parties to IM Consultant, and coordinates with Internal Team for training and coordination with Client, PMC and Consultant / Engineer’s Document Control Team.

•Reporting to Sr. Development Director, Sr. Managers and coordination with the team.
•Documentation Control in hardcopy and electronic format. Record, control and manage day to day correspondence, filing and distribution. Maintains Logs, up to date reports for ready reference.
•Monitor the processes in Primavera Unifier (Submittals, Correspondence, Variation Orders, Contracts, Invoices & Reports) and Company Platform Internal System.
•Coordinate with Project Management Company Document Control and operations, as well as with Consultants & Contractors for the processes of Technical Submittals Approvals & Shop Drawings.
•Liaise with Head Office for payments, invoices, contracts and variation processes and follow up with the departments appointed contacts. Liaise with relevant personnel’s in Tender stage in Project’s Provisional Sums, Prime Cost Items, ensuring that all documents in record, archived, and distributed to the appropriate parties.
•Ensures confidentiality of all records and documents are not kept and left accessible to the public.

•Reporting directly to Commercial Manager, responsible in controlling the Documents within the Department.
•Registers Incoming and Outgoing documents and coordinates with Team Members to process it (Letter, Payment Certificate, LOI, LOA, Discrepancy Memo, Payment Clearance Certificate, Cheques, Cheque Request, LPO for Budget and etc.).
•Coordinates and assists Site Project Document Controller for updates and tasks in Aconex Document Management like organizing Metadata of Information, in preparation for Multi File Upload and Site Documents Bulk Processing to be uploaded in EDMS.
•Monitors Tracking Sheet for the Documents, received from Projects in UAE and also within the Region as well.
•Ensuring the team adheres to Practice & Quality Assurance standards in regards to all filing, both paper and electronic data.
•Photocopying, scanning & faxing, knowledge of Adobe beneficial.
•Performs other related works assigned by the superior.

•Reporting directly to PMO Director, responsible in controlling the
Documents within the Department.
•Monitors Tracking Sheet for the Reports received from Projects in
UAE and also within the Region as well.
•In-charge for the Updates of Structure on the filing system as well
as on the Document Management System using Aconex &
Alfresco ECM Document Management System.
•Coordinates with Department Team Members for other tasks and
exercises that the Department is engaged such as Financial
Review and Analysis, Cost Control Summary Reports, Project
Weekly Status, Monthly Weekly Status, EOT & other Claims.
•Acts as a custodian in the PMO Shared folder and ensure that the
files are secured, in place and adheres within the standards in
terms on keeping the soft copies of the important documents and
other consolidated reports that the department team members are
involved.

•Responsible for all Document & Information Controller tasks.
•Responsible for data input and filing of Incoming & Outgoing
Documents for all the Projects of which the Company is involve
and connected.
•Ensuring the team adheres to Practice & Quality Assurance
standards in regards to all filing, both paper and electronic.
•Photocopying, scanning & faxing, knowledge of Adobe beneficial.
•Performs other related works assigned by the superior.

Document Controller cum Site Secretary
Penguin Engineering Ltd. L.L.C.
January 2010 - up to Present
Projects Involved: Sama Tower Abu Dhabi, Masdar City, Abu Dhabi,
Abu Dhabi Air Base Air Hangar
• General administration and secretarial duties within the site.
• Maintain the project filing system.
• Control of all incoming and outgoing correspondence.
• Responsible for data input and filing for all outgoing and incoming documents (Shop Drawings, Submittals, Schedules, WIR's, Method of Statement, etc.)
• Prepares correspondence, Internal Memos, Document Enclosures & Transmittal Sheet, as per the instruction of Project Manager and Site Team Members.
• Ensuring the team adheres to Practice & Quality Assurance standards in regards to all filing, both paper and electronic data.
• Ensures proper process for transmission of data such as invoices and delivery notes and other administrative documents and send it to the Head Office for proper documentation.
• Monitors the Kitchen and Office supplies.
• Liaise with main office for administration requirements.
• Incharge for the Backup of all the electronic copies of the office like Log for Procurement Schedules, Submittals, WIR, Drawing Schedules, Method Statement Log, etc.

Document Controller cum Site Secretary
Al Bahar Architecture & Eng'g Consultancies
May 2007 - December 2009
Projects Involved: Jumeirah Lake Towers - V3 Tower, Dubai, Fardan Towers 1 & 2 - Sharjah
• Responsible for all Document & Information Controller tasks in relation to the project
• Responsible for data input and filing of incoming drawings; Request for Inspection & Approval, Material Inspections, Technical Submittals (Material Submittal, Method
Statements, I.T.P.), including distribution to appropriate team members.
• Ensuring the team adheres to Practice & Quality Assurance standards in regards to all filing, both paper and electronic.
• Photocopying, scanning & faxing, knowledge of Adobe beneficial.
• Assigned to monitor the Daily Time Record of the Staff including the Monthly Hour Report and Overtime Report.
• Prepares Correspondence, Outgoing Document Transmittal Sheet, Advice of Defects, Safety Inspection letter, Field Memos and Internal Memos as per the instruction of the Resident Engineer.
• Maintains and Secures the Log for all Correspondence and other important documents that comes from the Local Authority as well as the Log for the Outgoing Documents and correspondence.
• Monitors the Monthly Requisition for the Office and Kitchen Supplies.
• Act as a Technical Support Representative within the premises.
• In charge for the Back up of all the electronic copies of the office like, Log for the Correspondence, Technical Submittals, RFIA, MIR, Progress Reports and Site photos.

System Administrator cum Administrative Assistant
Al Safeer Group of Companies L.L.C. Sharjah, U.A.E.
February 2006 - February 2007
• Maintains Software & Hardware support to the Point Of Sales System and also to the Back Office as well.
• Updates and secure the POS Database regularly.
• Encodes product information in the system like price changes, barcode changes, promotion packages, feeding for the new items and etc.
• Generates Sales report for inventory, also for the list of New Arrival Report for the items from warehouse, preparing Purchase Orders to the Suppliers
• Updates the Database for Customer Rewards Program.
• Checks the discrepancies in the system and for Network (LAN, WAN, File Printing Services and File Sharing Services)

Electronic Data Processing Staff
Yamato Tradeline Network Incorporated Manila, Philippines
April 2005 - July 2005
• Processes Members Voucher and Transactions as well as their network structure.
• Data Entry for New Member's information, product purchase and Member's Rewards Program.
• Maintains security of the Database and the system.
• Generates reports for the voucher and payouts.
• Attends Members needs like inquiry of Genealogy and Family Tree.

Net Café Attendant and Software Maintenance (Working Student)
Gravity Net Café Cagayan de Oro City 2004
• Cafe Attendant
• Software Maintenance
• Performs other related works assigned by the superior.

INTERNSHIP
MIS Staff

• Assisted in day to day operations of the Management Information System
• Provided Clerical support for office, including data entry and filing.
• Act as a Technical Support Representative within the department.