Project Procurement Specialist
Saudi Arabian Mining Company - Ma’aden
Total years of experience :12 years, 8 Months
Develops and implements Ma'aden and Worley Procurement policies and
procedures to govern the procurement process for materials, goods, and
services in line with Ma'aden guidelines.
Prepare and maintain approved vendors list for project and RFQs to
vendors.
Source suppliers: Identify potential suppliers and establish partnerships
based on their ability to meet the organization's requirements for quality,
price, and delivery.
Conduct procurement activities: Prepare and issue requests for
proposals (RFPs), requests for quotations (RFQs), and invitations to tender
(ITTs), ensuring that all necessary specifications and requirements are
included.
Evaluate supplier proposals: Review and analyze supplier proposals,
assessing their suitability based on price, quality, reliability, and delivery
timelines.
Negotiate contracts: Negotiate contract terms and conditions, including
pricing, payment terms, delivery schedules, and service level agreements.
Ensure that contracts are legally compliant and align with the
organization's procurement policies.
Monitor supplier performance: Monitor supplier performance against
agreed-upon contracts and service level agreements. Address any
performance issues or disputes in a timely manner.
Maintain supplier relationships: Build and maintain strong
relationships with key suppliers, fostering open communication and
collaboration. Conduct regular supplier performance reviews and
evaluate potential new suppliers.
Budget management: Work closely with the finance department to
develop and manage the procurement budget, ensuring costeffectiveness and adherence to financial guidelines.
Inventory management: Collaborate with relevant departments to
maintain accurate inventory records, optimize stock levels, and minimize
stock-outs.
Stay updated on industry trends: Stay informed about market trends,
new products, and emerging suppliers to identify potential opportunities
for cost savings and process improvements.
Compliance and risk management: Ensure compliance with relevant
laws, regulations, and company policies. Identify and mitigate
procurement-related risks.
Select or involved in the selection of supplier with best offer in
partnership with business stakeholders.
Preparing proposals, requesting quotes, and negotiating purchase terms
and conditions.
Evaluation of vendor bids and preparation of recommendations for
award.
Supplier Development and Maintenance
Responsible and accountable for all expediting functions as directed by
the Project Procurement Director.
Ensures that products are delivered in a timely manner, and that the
quality of the goods received is satisfactory.
Evaluates the performance of certain vendors in order to decide whether
or not to continue buying from them.
Review and approve purchase orders and contracts.
Liaising with internal project teams and maintaining strong supplier
relations.
Evaluating products and suppliers according to key business criteria.
Evaluate bids, negotiate terms & pricing, and present recommended
supplier to sourcing committees.
Analyzes current procurement activities and recommends improvement
through more efficient procurement methods, quantity discounts,
standardization, value analysis and cooperative procurement.
Analyze supply base and competition with reference to price, capacity,
and quality as well as monitor the integration of current and potential
suppliers in order to establish a sound supplier base.
Develops due diligence on new contractors and suppliers in accordance
with prequalification criteria and SLAs and keeps a list of approved
contractors and suppliers who follow Ma'aden's rules and procedures.
Ensuring purchase change orders and variation orders are managed with
appropriate approvals
Supplier Online Registration, Pre-qualification and Assessment:
Responsible for overseas and local supplier registration, supplier prequalifications, supplier Assessment & Onboarding, supplier classification,
supplier collaboration, supplier performance & monitoring, supplier
development & continuous improvement, supplier risk management,
Supplier due diligence and closing supplier audit.
Responsible to review audited financial reports of all registered Suppliers.
Communicate and support to the Project Delivery team on the
registration and compliance status of suppliers Ensure compliance with
Ma’aden Document Management standards and procedure.
Support Ma’aden and its affiliates to obtain details relevant world class
qualified suppliers (Contractors (EPC), Service Providers, Consultancies,
Traders/Distributors and Manufacturers)
Identifying, assessing, and developing relationships with suppliers that
enable the organization to achieve its objectives, and provides the
organization with a competitive advantage.
Provide day to day support to company users and suppliers related to
commercial directory and/or Supplier Registration system Encourage
suppliers to participate in bidding (emails and calls) Assist in the
development of reports in the Commercial Directory to easily pass the
information to end-users and to the suppliers.
Support to develop and improve applicable Pre-Qualification and
registration forms / templates, Product Groups and Work Groups lists and
assessment procedures Analyze reports, resolve and test any problem
encountered by the suppliers on the e-Registration system and/or by
Users on the e-Registration system or Commercial Directory in
coordination with IT and concerned consultant, proposes system
enhancement, if required
Support to develop and improve applicable Pre-Qualification and
registration forms / templates, Product Groups and Work Groups lists and
assessment procedures Analyze reports, resolve and test any problem
encountered by the suppliers on the e-Registration system and/or by
Users on the e-Registration system or Commercial Directory in
coordination with IT and concerned consultant, proposes system
enhancement, if required
Provide day to day support to company users and suppliers related to
commercial directory and/or Supplier Registration system.
Supplier Relationship Management Policy and Procedures:
Responsible for building Approved MFR / Supplier and Contractors
database linked to appropriate categories.
Responsible to prepare, develop and maintain the AVL (Approved
Suppliers List) Responsible to listing potential Suppliers in Remote areas
with category in the system.
Responsible to categorize the supplier's products/services under the right
UNSPCS codes.
Regularly engage with executive/senior management in all supplier
related matters.
Responsible to develop efficient and effective communication channels
with cross function teams such as legal, finance, IT and others.
Supplier Online Registration, Pre-qualification and Assessment:
Supplier Relationship Management Policy and Procedures:
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