Janeflor Soria

• Coordinate the strategic handling of future and project based (B2B) supply chain requirements.

• Coordinate supply from vendors both local and international to meet the inventory demands of commercial and retail stores
and obtain quotations, negotiate prices, and manage inbound shipping details.

• Process warranty and Out-of-Box (OOB) requests, maintaining accurate records and facilitate timely resolutions.

• Collaborate with cross-functional teams, including commercial, retail, logistics, warehouse, and finance to align supply chain activities with overall business objectives.

• Issue PO to suppliers/brands such as Life fitness, Concept II, Lifecore, Brunswick Bowling/Billiard, Rogue, Prime, Core
Health, Neoflex, Sun and Sand, Leader Sports, Mefitpro based on demand forecasts and ensure the timely procurement of
materials and products to meet project requirements.

• Manage internal department transfers using Oracle System, ensure accurate and efficient documentation.

• Secure management approval for purchase orders and advance payments.

• Monitor supplier SOAs and process payments on time as per agreed schedules to maintain strong supplier relations.

• Oversee stock replenishment, including buffer stock orders, and monitor inventory levels to uphold optimal stock quantities, meet customer demands, and minimize carrying costs.

• Process Letter of Credit (LC) payment documentation, ensure compliance with international trade regulations and financial
protocols.

• Review bills, invoices, and reconcile hand receipts to maintain accurate financial records.

• Coordinate with Principal and Trilogy for documentation, customs clearance, and priority of shipments, ensuring seamless import and export processes.

• Responsible for Third party invoice checking and outbound transport invoice checking.

• Collaborate with assigned shipping agents to facilitate shipment collection and movement, ensure on-time deliveries.

• Provide commercial documents (Commercial Invoice, Packing List) and update shipment information in the database for efficient record-keeping.

• Collect information and extract data from the system using excel and other tools to prepare various monthly, quarterly financial reports for senior management and functional partners.

• Execute day-to-day parcel operations for outgoing shipments.

• Sending pre-alerts and shipment schedules to the team for incoming shipments.

• Coordinate RTV processes and ensure the timely return of products to vendors.

• Prepare and issue Advanced Shipping Notes (ASNs) to Warehouse operations and process the costing closure for accurate financial tracking.

• Support to Distribution and Warehouse teams with internal processes to increase operational efficiency.

• Provide weekly inventory and tracking reports for internal departments, offering insights into supply chain performance and
key metrics.

• Efficiently manage customer inquiries, provide product information, and ensure exceptional customer service to
enhance client satisfaction and loyalty.
• Collaborate with the sales team to prepare quotes, proposals, and sales contracts. Maintain accurate sales records
and assist in achieving sales targets.
• Handle day-to-day administrative tasks such as data entry, filing, and document preparation. Ensure smooth office
operations and organization.
• Manage order fulfillment processes, including order entry, tracking, and coordinating shipments to ensure on-time
delivery to customers.
• Monitor inventory levels, assist in stock replenishment, and collaborate with the procurement team to maintain
optimal stock quantities.
• Generate and analyze sales reports, providing valuable insights for sales strategy development and performance
evaluation.

• Proficiently organized and maintained office schedules, calendars, and supplies, ensuring a productive work
environment.
• Managed phone calls, emails, and inquiries professionally while drafting and editing documents with precision.
• Conducted data entry, maintained organized databases, and ensured easy access to essential information.
• Effectively coordinated meetings and events and ensuring seamless execution.
• Provided comprehensive support, including travel arrangements, expense reporting, and deadline management,
contributing to organizational efficiency.