Admin and HR Officer
Technoserve
Total years of experience :10 years, 0 Months
• Ensure that processes needed for the Quality Management System is established, implemented, maintained and monitored as per the ISO 9001:2015.
• Report to Top Management on the performance of the QMS & any need for improvement.
• Ensure the promotion of awareness of QMS requirements throughout the organization.
• Liaison with external parties on matters relating to QMS.
• Organize Management Review Meeting as per the procedure.
• Organize Internal Audits as per the procedure.
• Indexing or labeling of documents for easy retrieval.
• Recording, expediting, reviewing and processing the documentation while maintaining a functional client relationship between internally & externally.
• Preparing and issuing transmittal and maintain document control registers & maintaining the archive project documentation including electronic and hard copies.
• Preparing invoices, confirming the materials related to the invoice are delivered on site to proceed.
• Preparing Accounts Outgoing Correspondence to follow up payments and if necessary.
• Answering Emails from supplier and clients related to invoices, payments & Statement of Accounts.
• Coordinating to the Logistics Company related to the Inbound and Outbound Shipments.
* Maintains safe and clean reception area by complying with
procedures, rules, and regulations.
* Highly skilled in greeting visitors and directing them to the right
person or section.
* Answering all incoming calls and handle caller’s inquiries whenever
possible.
* Re-direct calls as appropriate and take adequate message when
required.
* Provides callers with information such as company address,
directions to the company location, company fax numbers, company
website and other related information.
* Ensures completion of paper works.
* Performs general administrative duties.
* Monitoring the stationary supplies.
* Accepting letters and packages delivered to the front desk and
distributed to appropriate staff.
* Interacting well with the public.
* Handling delicate situations, such as - customer requests, special
needs and complaints.
* Preparing the invoices transmittal, material acknowledgement,
shipping documents.
* Receiving invoices from suppliers and distributed to the manager for
review and approval.
* Assisting the Accounts Department - LC invoices, payment cheque,
credit application forms, documents filing and assistant to the
Philippines
Industry: Amusement Rides
Providing product and pricing information.
* Resolving promotional allowance, rebate by researching promotion
details, regular and special prices
* Recruiting Travel Agents, Schools and Company for tour activities.
* Answering, screening and directing inbound phone calls.
* Receiving and assisting clients and escorting them regarding tour
packages
* Performing general secretarial duties, including - meeting
scheduling, appointment set up, faxing and mailing.
* Taking verbal and written messages and transmitted them to exact
person/destination.
* Receiving and sorting email and electronic deliveries.
* Maintaining meeting diary - manually or electronically, as required.
* Preparing sales presentations by compiling data, developing
presentation format and materials.
* Updating website and social media accounts daily.
* Preparing materials for monthly activity.
* Making posters, brochures, id layouts.
* Preparing budget approvals.
, Philippines
NE4 Foundation
Nueva