Project Coordinator/Personal Assistant
National Oilwell Varco
Total years of experience :13 years, 4 Months
•Assist the Regional General Manager in day to day task
•Proven ability to organize and accomplish a number of simultaneous projects within time constraints
•Demonstrated ability to work independently to efficiently complete multiple assignments
•Adept & proactive in problem-solving and follow through
•Proven ability to interact effectively with clients and staff at all levels
•Proficient in a number of different computer applications
•Proven track record in accounting, secretarial and general office operations
•Hands-on team member who is known for going the extra mile
•Excellent organizational skills, accuracy and attention to detail
•Highly skilled in drafting documents and communications
•Well-developed scheduling and organizational skills
•Performance driven professional
•Recognized for extensively improving office systems and processes
•Extensive experience in planning and coordinating the entire department's administrative functions
•Liaises with all departments (within & outside the business unit) involved in the projects and develops the coordination.
•Maintains marketing research on venture website for construction development.
•Achieves marketing and sales operational objectives by contributing marketing and sales information and recommendations to strategic plans and reviews; preparing and completing action plans; implementing production, productivity, quality, and customer-service standards and implementing change.
•Identifies marketing opportunities by identifying big consultants; defining market, competitor's share, and competitor's strengths and weaknesses; forecasting projected business; establishing targeted market share.
•Meeting with the consultants to get approval for their upcoming or on-going projects.
•Develops a business plan and sales strategy for the market that ensures attainment of company sales goals and profitability.
•Prepares action plans by individuals as well as by team for effective search of sales leads and prospects
•Initiates and coordinates development of action plans to penetrate new markets to support the sales team.
•Assists in the development and implementation of marketing plans as needed.
•Creates and conducts proposal presentations and responses.
•Adheres to all company policies, procedures and business ethics codes and ensures that they are communicated and implemented within the team.
•Maintains contact with all clients and consultants in the market area to ensure high levels of client satisfaction.
•Creating and updating social websites ( Facebook, LinkedIn)
•Conduct survey to previous clients to gather information for improvement.
•Reading, monitoring and responding to the company's email,
•Answering calls and handling queries of clients.
•Preparing correspondence on the Managing Director's behalf,
liaising with staff, clients, etc.,
•Responding to inquiries in the absence of the Managing Director and follow up with the clients.
•Managing the Managing Director's electronic diary, booking meetings,
organizing travel and preparing complex travel itineraries for the Managing Director.
•Writing minutes and taking dictation
•Planning, organizing and managing events ( Learning & Development Show )
•Attending events/meetings as the Managing Director's representative
•Writing reports, executive summaries and newsletters
•Managing and reviewing filing and office systems
•Preparing presentations and materials for training and workshops
•Conducting research on the internet
•Sourcing and ordering stationery and office equipment
•Arranging air/sea freight through International/Local freight forwarders.
•Following-up payment collection from the responsible Consulting and Contracting companies including private clients, either cheque or cash.
Sales Administrator cum Business Development Associate
•Identify new markets and business opportunities
•Make cold calls to medium and large companies
•Responsible for developing sales and dealer expansion in UAE, Middle East, Gulf Area and Africa
•Write an introductory email to prospective clients
•Visit potential clients for new business partner
•Create proposal according to the client’s needs
•Gather market and clients information for potential partnership
•Represent organization at trade exhibitions, events and demonstrations
•Market and advertise the programs through social websites
•Negotiate the terms of an agreement and close sales
•Update websites, social networks ( Facebook and LinkedIn Account for company)
•Create and designing different flyers and updating brochure design
•Assisting the visitor or walk in clients.
•Monitoring outgoing and incoming fax and distributing it to the concern person.
•Answering and screening telephone calls
•Making Commercial Invoice, Packing List, and Business Letters
•Monitoring the orders, follow-up, and dealing with the different suppliers.
•Performing administrative support activities such as maintaining files.
•Documenting/Sorting all incoming and outgoing paperwork's
•Distributing mail to proper divisions.
•Maintaining the confidentiality of written and oral reports or record transmitted in a confidential context.
•Maintaining files, receiving and sending emails.
•Updating and reporting of the details job to General Manager.