Office Administrator
B3 INTERNATIONAL FZCO
Total years of experience :7 years, 11 Months
- Comprehensive administrative assistance to Management. Agenda follow-up. Review of documents suitability and file control
- Manage day-to-day operations of the office including, handling incoming and outgoing calls mail, answering phone calls, and responding to emails.
-Updating the company website and efficiently managing the website chat box.
- Creating weekly reports to keep track of the accounts receivable status and ensure that everything is running smoothly.
- Preparing a Local Purchase and Proforma Invoice.
- Arrange mail management and courier services.
Coordinate and schedule meetings, appointments, and conferences, optimizing time management for executives and staff.
Handle general administrative tasks including data entry, photocopying, and maintaining office cleanliness.
- Support the HR department by maintaining employee records and assisting with the benefits administration
- Warmly welcome guests, clients, and visitors as they arrive, creating a positive first impression and providing assistance as needed.
- Handle incoming calls, route them to the appropriate personnel or department, and take messages accurately.
- Ensure the reception area is tidy, organized, and presentable at all times maintaining a professional environment.
- Prepare regular financial reports, quotations, invoices, request letters, etc.
- Maintain and update company databases.
Provide accurate information regarding the organization, services, and facilities to guests and callers.
- Receive and distribute mail, packages, and deliveries, and manage outgoing mail as needed.
- Monitor the Attendance of the employees.
- Organize a filing system for important and confidential company documents.
Update office policies as needed.
- Managing office supplies stock and placing orders.