Document Controller
Systra (Riyadh Metro Project)
Total years of experience :18 years, 11 Months
Duties & Responsibilities:
• Responsible for receiving, logging and distributing all technical documents on a day-to-day basis and assist in coordination and monitoring of administrative activities to facilitate and expedite applicable work flows
• Responsible for strict adherence to document control procedures
• Maintain an accurate filing system for all project related records
• Expedite the review, signature approval, and release of supplier and internal documents
• Responsible for accurate distribution of documents (drawings and specifications) to appropriate stakeholders
• Periodically provide reports (Log Reports, Status Reports, etc) to the DC Manager
• Maintaining relevant documentation including contract drawings, design and tender documents as well as submittals including materials, shop drawings, Request for Information (RFI), Design Variation Request (DVR), Issued for Construction (IFC).
• Managed document processes/filing systems to ensure control and availability of documentation to the upper management for smooth execution of all administrative activities of the project.
• Ensured that all documentation is transmitted in accordance with the project guidelines, as well as accurate maintenance of files for document control, tracking of transmittals/documents to meet targeted date of submission.
• Provide copies of the latest revision to Discipline groups and Subcontractors as required by distribution schedule as fast as possible
• Input document data into the PRIMAVERA project expedition and ensuring that the information is accurate and up to date.
• Preparing daily reports, presentations and other important documents.
• Receiving and transferring important memo, messages from clients.
• Create and distributes meetings minutes.
• Assisting manager and co-worker regarding the documents and other important files.
• Encode and store important files or documents into database system.