Purchasing Secretary
Nation Hospital
Total years of experience :11 years, 5 Months
Duties / Responsibilities:
Managing the day-to-day operations of the office
Organizing and maintaining files and records
Planning and scheduling meetings and appointments
Answering phones and taking notes during departmental meetings.
Answering Emails thru Microsoft outlook
Sending the Purchase Order to the Supplier.
Supporting and Assisting my Department by handling the non-medical purchase order like Printing stationeries from asking Quotations thru preparing Purchase Order.
Coordinating with the Supplier in regards with the Status of our Purchase Order.
Updating the list of our received order.
Perform other tasks as may be assigned by my Manager.
Managing the day-to-day operations of the office
Organizing and maintaining files and records
Planning and scheduling meetings and appointments
Perform other tasks as may be assigned by the President.
Answering phones and taking notes during departmental meetings.
Supporting the HR staff.
Gathering employee information and files for their review.
Post job openings, gather resumes and applicant information and schedule interviews.
Support employees all around the company by answering questions about employment files, time-off, benefit plans and other information related to their employee records.
Evaluating the HR staff on their day to day work for monthly report.
Assisting my Supervisors, General Accountant Head 1, for the Accounts revenue of the Doctors.
Preparing the Accounts Revenue of the Doctors, for part time, full time doctor or consultant, in every end of the month based on their contract, if what is the coverage payment for the doctor and if there’s a discount percentage regarding the insurance of the patients for the operation / procedure done.
Assisting my Supervisor, General Accountant Head 2, for the SAHL account of ARAMCO patients.
Preparing the Financial Statements of ARAMCO patients who has / have / had a dialysis in the hospital for the whole month. By monitoring it every day and entering in the SAHL System exclusively for ARAMCO patients. If how many rounds per week and the whole month the patient need and if needs to request again for another round.
Attending the calls every day for the adjustment of the patients account regarding of the payment that the patient will need to pay based on their insurance discount or if the patient has insurance or none.
Estimating the cost that the patient will pay for the procedure or operation and with or without admission including the doctor’s fee and their hospital bills. Checking if the procedure of the patient that the doctor requested, if there’s a package offered by the hospital.
Discharging the patient admitted in the hospital by checking the patients account after the operation and the limit that the patient stayed in the hospital including the additional that the patient requested while staying in the hospital, depending also on the insurance discount of the patient and to check if the patient has a refund from the amount that the patient paid before the admission and the operation.
Monitoring the list of the patients and the account of the patients admitted in the hospital, before, during and after duty, if how many days the patient stayed, if it’s already overdue, if the patient reached their payment before the admission, if the attending doctor requested medicines or investigation that is not covered in the package and if there is something that is need to be cancel which is not done for the patient but the ward encoder still put it in the system.
Assisting the Head of the Department for typing and encoding.
Perform other tasks as may be assigned by the Supervisor.
Encoding / Recording the data and putting all the important details of all the automobiles and motors bought by the customer to the system everyday from all the branches nationwide.
Assisting my Supervisor by Organizing and maintaining files and records.
Encoding the information from the applications of the card holders applying for a credit card to the system.
Checking the quality of the information on the applications of the card holders applying for a credit card;
Retype any errors made by the encoders to make the application forms of the credit card holder free of error.
Perform other tasks as may be assigned by the Supervisor.
Acts as Front desk Representative for those students (presently, graduates, alumni) of La Salle who needs assistance with regards to their records with La Salle in person.
Acts as Helpdesk Representative for those students (presently, graduates, alumni) of La Salle who needs assistance with regards to their records with La Salle via telephone and emails.
Call up clients to background check their qualifications before their credit cards can be released to them.
Check and recheck their entries in their application forms.
If need be, call up the card holder for any added information needed for their card application before it is released.
Other duties as may be assigned by Head of the department.
Loans Registration and Releasing Section