Jhun Barbante

• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored.
• Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including correspondence and internal memo.
• Supporting the Finance Manager and executives with projects and tasks when required
• Being a key point of contact for other departments on financial and accounting matters
• Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
• Maintain a proper book of accounts the general & subsidiary ledger that includes managing invoices, receivables, payables, office expenses, and Accounts Statement of customers and suppliers. Also, analyzing the cash flow statement and financial breakdown using this accounting program.
• Preparation and releasing of payment (Cheque or Wire transfer) and controlling of cheque booklets
• Bank reconciling daily, monthly and yearly transactions and administered bank wire transfer.
• Create and update the monthly payroll, loans, and employee benefits as well as monitoring the monthly utility bills and expenses.
• Making a VAT/Tax-compliance report for every quarter of the year.

• Introduced the line of products and services
• Assisting walk-in customer in the showroom
• Handling all incoming and outgoing calls, fax, & e-mails. And answering all inquires by providing quotations related to the line of products and services requested by the customers.
• Bank transaction reconcilements, daily, monthly, and yearly as well as a bank wire transfer.
• Create monthly account statements for sales, purchase, receivables, and payables.
• Coordinate with the sales team with it comes to the client’s inquiries.
• Generate and update all the invoices, receipts, payments, and refunds for the client’s account.
• Manage all purchase orders overseas or locally by reviewing the old and existing purchase prices.
• Preparation and providing all legal documents required by the customs agent for the overseas shipment.

• Prepare and manage correspondence, quotations, receive e-mails, and other business transactions.
• Ensuring smooth and effective communication to and from Senior Management.
• Execute support services including answering telephones and assisting visitors.
• Responsible for all business agendas of the CEO, such as appointments, meetings, and executive travel arrangements and preparing the minutes of meetings.
• Maintain proper filing system for all administrative and operational paper works, permits, and legal documents.
• Updating and keeping records of customers, providers, and staff.
• Supervise and participates in the preparation of various management information systems and reports of each and every department, such as the Marketing, Administration, and Head of Corporate Finance Division.
• Prepare all staff’s leaves plans, vacation plans, tickets reservations and visas as per company’s policies and procedures
• Collecting and negotiates suppliers with the final bid price before placing a purchase order from them.
• Performs miscellaneous job-related duties as assigned
• Controlled the flow of Contractors and scheduled the appointments to avoid a duplicate booking.