Sales Secretary
KHALID CEMENT INDUSTRIES COMPLEX W.L.L
Total years of experience :9 years, 11 Months
FEB. 03, 2010 - PRESENT
KHALID CEMENT INDUSTRIES COMPLEX W.L.L.
Al Kassarath Road, St. 41 Roundabout, Industrial Area
P.O. Box 3246, Doha-Qatar
Sales Secretary
• Daily Updating / Creating new records of customers in EPICOR System
• Attend to all Sales from time to time.
• Attend to incoming/outgoing e-mails to disseminate information to all Sales.
• Prepare correspondence, memo, letters etc.
• Asst and prepare cash customer paper for walk-in client.
• Preparation of Daily Reports for Blocks and Readymix to check Total Sales for each Sales in charge.
• Preparation of Sales Monthly Report for Blocks & Readymix
• Monitoring of inquiries and make sure to submit the quotation before the closing date
• Monitoring of daily received of inquiries and LPO's
• Follow-up client's order to be deliver on time
• Attend to incoming and outgoing calls
• Preparation of request for Co. Profile and Tech. Submittals requested by the clients.
HR Admin Assistant
• Handles reservation of Ticket/Flight Bookings
• Handles reservation of Hotel Bookings
• Preparation of Local Purchase Order
• Preparation of Memos for Warning/Termination/Salary Deduction
• Computation of Employees Leave Entitlement
• Preparation/Submission of necessary documents to Immigration Department for Exit Permit
• Preparation of Payroll using Menapay System
• Preparation of Leave Settlement using Menapay System
• Arrange Airport pick-up and Accommodations for newly hires
Jr. Executive Secretary of Group General Manager
• Filing
• Preparation and Encoding of Exit Permit
• Assist Executive Secretary and Group General Manager
• Attend to incoming / outgoing calls
• Attend to incoming and outgoing fax
• Preparation of company cheque payments
• Preparation of personal cheque of GGM
• Preparation of internal/external memos and letters
• Received incoming correspondences, facilitating immediate action on urgent matters
ENERGY SPECIALIST COMPANY INC. (Integrated)
April 10, 2007 - February 01, 2010
COMFAC CORPORATION 536 Calbayog St., Mandaluyong City
Senior Administrative Assistant
Field Services Division
* Orderly filing and recording of all documents pertaining to Field Services Division.
* Issuance and Monitoring of Service Work Orders.
* Encoding of information to FSD database.
* Assist FSD personnel in proposal preparation.
* Assist FOD supervisors in monitoring status of service calls and personnel location.
* Assist in monitoring and make follow-ups for the Maintenance contracts.
* Preparation of Sales Order and Monitoring for billing purposes.
* Preparation of Invoice upon completion of service and during contract billing schedules.
* Monitoring of existing Maintenance Agreement and preparation and turn-over of contract renewals to assigned F.E.s for submission to customers.
* Preparation of necessary requirements for contract preparation, renewals, and/or new contracts such as insurance, bonds, etc.
* Assist in billing and collection.
* Preparation of monthly sales reports.
* Receives all in-coming calls.
December 5, 2005 - September 21, 2006
Marsman Drysdale Group 45/F PhilamLife Tower
Contractual / Direct Hire Paseo de Roxas, Makati City
Corporate Executive Search Inc.
Junior Executive Secretary
Office of the Chairman/CEO
• Perform duties that may be assigned by the 2 Executive Assistants of the Chairman and CEO
• Filing of Bank Statements / Income Tax Return / Credit Card Statements
• Filing of Local / International Receipts of Chairman/CEO
• Filing of Documents Manila / US
• Encode all Calling Cards
• Attend to incoming and outgoing calls
• Handles documents for delivery
• Does a regular voice mail recording and encode messages for the Chairman and CEO.
• Oversee usage and assignments of Company-provided telephone lines
• Prepare check payment request
• Does a regular check of E-Mails
• Assigned to do invites schedule for Manila / United States / Other Countries
• Keep record of drivers leave of absence assigned to the Chairman / CEO
• Create Manila/US/Other Countries schedule of the Chairman / CEO
NOVEMBER 05, 2001 - NOVEMBER 12, 2004
Philippine AXA Life Insurance Corporation Sen. Gil Puyat Avenue, Makati City
Sales Support Staff
BankAssure Division
Assists Regional Manager in the implementation of BankAssure's sales performance management.
* Ensures timely submission of weekly sales performance report by Bankassure Area Managers.
* Collates weekly sales performance report submitted by Bankassure Area Managers.
* Summarizes the said report; ensures accuracy and veracity before submission to Regional Manager.
* Ensures timely submission of the said report to Sales Head.
* Ensures timely submission of other sales performance management tools, i.e. monthly calendars, plan, etc
Assists Regional Manager in organizing region meeting with Area Managers &/or FEs.
* Regular meetings are properly scheduled with Bankassure Area Managers as well as resource persons from other BankAssure units.
* Sufficient follow-up and reminders are made to encourage full and prompt attendance by people concerned.
* Handles reservation of the meeting room and preparation of necessary equipment/materials
needed during the meeting.
* Minutes of the meeting are distributed within one week from date of meeting. Copies are also
provided to key officers.
* Draft memoranda, reports and other correspondences.
* Attend to incoming and outgoing calls.
* Relay messages and follow-ups to Area Managers and FEs regarding home office reports (persistency,
pending accounts, etc..
• Keep a supply of business forms to support sales performance &/or expense management: • FEs Weekly Activity Report (WAR) & Tracking Sheet.
• Bankassure Area Managers weekly sales performance monitoring report.
MARCH, 2001 to SEPTEMBER, 2001
Philippine AXA Life Insurance Corporation
Contractual
Purchasing & Disbursement Department
* Preparation of checks to be sign by the Signatories.
* Preparation of transmittal of checks.
OCTOBER, 2000 to MARCH, 2001
Corporate Executive Search Inc.
Administrative Assistant
• Assist to all applicants
• Assist to all new hires
• Handle 201 File
• Reliever in the absence of contractual assigned to the company.
➢ DHL Company - Telephone Operator / Receptionist
➢ Johnson & Johnson - Telephone Operator / Receptionist
1997-2001 Philippine Christian University, Taft Avenue, Manila BS Computer Science Graduate