Executive Secretary & Office Admin
Ashraf Salim for Acctg
Total years of experience :11 years, 4 Months
Preparing invoices, reports, correspondence and company documents.
Assisting and welcoming Clients
Outsourcing/ screening of additional employees
Emailing (client’s queries and coordinating management activities)
Providing administrative & clerical support
Scheduling of meeting
Analysing of documents (what is the significance for the company)
Coordinating and directing office services (records, housekeeping and personnel)
Monitoring and ordering of office supplies
Relaying of information to the concern person
Handling basic payment for utility expenses
Distributing employees’ salary
Making Hotel reservation for Partners
Processing/ coordinating documents renewal (Ids and Licenses)
Renewal of Health Insurance
Bills Payment (Internet and DEWA)
Guide and train additional staffs in Admin Dept. Handles and sending memos/ advisories for branches and head office.
Handles sending general pricelists, promotions (stores) and making forms for both head office and branches.
Sending hard copy of new memorandum to all branches.
Disseminate packages and documents from branches going to concern departments in head office on time.
Maintaining master files (hard and soft copy) organized and updated
Updating of company personnel from the switchboard
Updating company detail and contacts
Monitors the inventory of office supplies for all branches and head office
Assess if which office supplies is needed or not, quality observance of the items if there is a new supplier.
Prepares and coordinate to Purchasing Dept. the monthly list of office supplies for P.O.
Monitors selected fixed asset and gadgets issued to employees
Monitors and sending ICC Certificates both imported and local items for warehouses and stores Disseminate brochures/ catalogues from head office to branches immediately.
Process petty cash and preparing newly opened branch initial budget
Process coordination of claims for company’s vehicle insurance
Process and monitor company’s preventive vehicle maintenance
Process and monitor incoming Sponsorship, solicitation and donation letters
Monitors load balance for each company issued phone and expenses
And other administrative task assigned by the management from time to time.
Cash Handling
Process different modes of payments
Meeting daily sales
Suggestive selling/ promoting of products
Efficient customer handling
Meeting customer’s satisfaction
Company: Chowking PH