Joelle Kairouz

• Served as a trusted extension of the Directors office, managing a high-volume calendar across multiple time zones and
coordinating all executive meetings, schedules, and correspondence with full discretion.
• Oversaw end-to-end event and guest list management, ensuring seamless coordination across internal and external
stakeholders in multiple countries.
• Arranged and supervised international travel bookings, itineraries, and logistics for senior leadership.
• Maintained rigorous oversight of office budgets and expense tracking; performed accurate data entry into financial
systems and produced financial reports using advanced Microsoft Excel.
• Prepared executive-level reports, presentations, and correspondence to a professional standard; tracked and reported
on employee attendance.

• Reported directly to the CEO, monitoring day-to-day operations to sustain efficient workflows and identify process gaps,
translating findings into concrete, measurable improvements.
• Produced flowcharts, visual reports, and process documentation; designed system enhancements to reduce cost and
minimise operational friction.
• Performed systematic data entry across operational records, ensuring accuracy and consistency throughout all
documentation.
• Ensured the quality and timely delivery of all project deliverables, with oversight of production schedules, specifications,
and team task allocation.

• Elected Team Delegate to lead the Women in the Workplace project, contributing to research and advocacy around
gender equity in professional environments.
• Collaborated with LOréal Lebanon on a workplace study involving the analysis of internal and external documents.

• Administered the end-to-end recruitment cycle, including vacancy posting, application screening, interview scheduling,
and offer coordination.
• Maintained and documented employee files covering contracts, leave balances, performance, and personal data,
ensuring confidentiality and compliance with regulatory standards.
• Conducted daily outreach to over 200 candidates, identifying individual needs and connecting people to relevant
opportunities while consistently meeting performance targets.
• Facilitated team meetings, prepared agendas and minutes, and followed up on agreed action points to ensure timely
resolution and accountability.
• Performed accurate data entry of HR and administrative information into relevant systems, supporting the integrity of
organisational records.

- Headhunted candidates that perfectly fit with the job requirements.
- Screened applicants interviewed them and helped assign them to the departments specific to them and their abilities.
- Made sure employee records were up to date.
- Outreached daily to more than 200 people to help them in identifying their needs and helping them get connected to the people specifically
designated to help them.
- Met daily goals of helping at least 20 people in being transferred to the person best suited to aid them in their specific situation.

• Filed financial documents in both soft and hard copy.
• Assisted in restocking inventory.
• Checked documents for accurate assessment.
• Registered assets of the company.

• Administered files covering the current and two preceding fiscal years, ensuring accuracy and consistency across both
physical and digital filing systems; performed regular data entry to maintain complete and up-to-date records.
• Supported the coordination of recruitment and selection processes, including CV screening, interview scheduling,
candidate liaison, and the preparation of offer letters.
• Prepared HR performance appraisal reports in English and Arabic.
• Participated in the review and updating of onboarding materials, employee handbooks, and internal policy documents to
reflect current organisational standards.
• Assisted in the documentation and administration of employee files, ensuring organised and accurate records in both
physical and digital formats.

• Developed forms for Performance Appraisal .
• Managed the attendance.
• Participated in CV screening for potential employees.
• Assisted in research to write out the company competencies for roles.
• Assisted in research in policy development for internationals relations.

• Supervised 20 kindergarten students in the summer.
• Oversaw each activity and maintained a safe environment for child play.
• Resolved problems and conflicts.