Procurement Specialist
SAMIF Heavy Steel Fabrication
Total years of experience :15 years, 5 Months
> Received order from requester
> Contact to supplier for get quote
> Negotiate with supplier for best price
> Make summary for top management approve before issue PO
> Issue PO to confirm order sent to supplier by Email
> Follow up with supplier about lead time delivery goods ETD, ETA follow schedule
> Check and follow up schedule with shipping team about lead time goods ETD, ETA factory
> Overseeing all activities of the purchasing department.
> Preparing plans for the purchase of equipment, services, and supplies.
> Following and enforcing the company's procurement policies and procedures.
> Reviewing, comparing, analyzing, and approving products and services to be purchased.
> Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
> Maintaining good supplier relations and negotiating contracts.
> Researching and evaluating prospective suppliers.
> Updating approved vendor list
> Updating vendor evaluation and performance record
> Maintain updated records of purchased products, delivery information and invoices
> Maintaining and updating master list file up to date
> Responsible for arranging vendor (both local & overseas) assessment, supported by QHSE department and prepares a list of qualified vendors.
> Responsible for arranging re-evaluation of qualified vendors if validity of present qualification is expired or in case of a potential new vendor who is to be evaluated for inclusion in the list of qualified vendors.
Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• File and retrieve corporate documents, records, and reports.
• Handling confidential documents and ensuring they remain secured.
• Greet visitors and determine whether whom they should be introduced to specific person.
• Prepare responses to correspondence containing routine inquiries.
• Perform general office duties such as preparing purchase requisition, maintaining records management systems, and performing basic bookkeeping work.
• Prepare and make arrangements for committee, board, and other meetings.
• Make travel arrangements for executives.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
• Compile, transcribe, and distribute minutes of meetings (as directs).
• Attend meetings in order to record minutes.
• Manage and maintain executives' schedules.
>Establishes recruiting requirements by studying organization plans and
objectives; meeting with managers to discuss needs.
>Builds applicant sources by researching and contacting community services,
colleges, employment agencies, recruiters, media, and internet sites; providing
organization information, opportunities, and benefits; making presentations;
maintaining rapport.
>Evaluates applicants by discussing job requirements and applicant
qualifications with managers; interviewing applicants on consistent set of
qualifications.
>Manages intern program by conducting orientations; scheduling rotations and
assignments; monitoring intern job contributions; coaching interns; advising
Riyadh
•Performs a variety of administrative or executive support tasks that are highly
confidential and sensitive.
•Coordinates office management activities for the administrator, executive or
commission.
•Reads and screens incoming correspondence and reports; makes preliminary
assessment of the importance of materials and organizes documents;
handles some matters personally and forwards appropriate materials to the
administrator or executive and staff.
•Receives and screens incoming calls and visitors, determines which are
priority matters, and alerts the administrator or executive accordingly. Makes
referrals to appropriate staff or provides requested information.
•Informs others of the administrator’s or executive’s position on issues.
•Acts as liaison between the administrator or executive, subordinates or
others, by transmitting directives, instructions and assignments and following
up on the status of assignments.
•Produces a variety of documents, charts, and graphs in final form.
•Prepares agenda and collects materials for meetings, speeches, and
conferences; takes minutes and keeps records of proceedings.
•Plans and coordinates arrangements for professional conferences.
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•Reviews, proofreads, and edits documents prepared for the administrator’s or
executive’s signature.
•Takes and transcribes dictation on technical and confidential matters from the
administrator or executive.
•Coordinates and facilitates the administrator’s or executive's calendar to
arrange appointments, meetings, and conferences
•Compiles and maintains records, statistical information, and reports.
•Participates in and /or coordinates committees or task forces
•Establishes and maintains various filing and records management systems.
•Makes travel arrangements; prepares itineraries; prepares compiles and
maintains travel vouchers and records.
•Operates standard office equipment.
•Performs related work as assigned.
(3 years 1 month)
Saudi Arabia
To review technical documents, to obtain information such as materials,
priorities, & personnel requirements.
Compile schedule and orders also support the provisions of services.
Control files on maintain records, bills of materials & cost reports & associated
information.
Prepare office memos and handle/relay the correspondence.
• Possessing a responsible attitude, tact, patience and courtesy.
• Comfortable working on numerous, smaller size pieces of work.
• Ability to work under pressure and deliver to demanding deadlines.
• Achieving results and recognizing others.
• Able to self-start own improvement initiatives.
• Good team player.
• Capable of working under limited supervision.
• Motivating teams to own and complete tasks assigned
(1 year 9 months)
Receive, direct and relay telephone messages.
Maintain the general filing system and file all correspondence
Provide word-processing and memos
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Assist in the planning and preparation of meetings, conferences and
conference
Telephone calls
Type confidential documents on a Microsoft processing system
Respond to public inquiries
Encoding/Filing letters, reports and billings
Prepared, managed and organized meetings, conferences, travel
arrangements and expenses report.
Teach
Help the student to accomplish task
Basic grammar / pronunciation
2 years in College in BS Nursing
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