Internal Auditor
Electrical Industries Company
Total years of experience :10 years, 10 Months
1. Perform and control the full audit cycle including risk management and control management over operations’ effectiveness, financial reliability and compliance with all applicable directives and
regulations.
2. Prepares, discuss, and obtains Internal Audit Manager’s approval of the audit program and instructions for a specific audit area.
3. Following the prescribed audit program; interviews appropriate personnel; accumulates, verifies, and analyzes available data.
4. Identifies extenuating factors requiring possible deviation from the existing audit program, coordinates findings and recommended program changes with Internal Audit Manager and incorporates approved changes into the audit program.
5. Identifies possible causes or contributing factors relating to problems and designs tentative solutions; coordinates tentative solutions, analyses and testing of solutions and secures approval
for investigation with the Internal Audit Manager; analyzes results; and recommends the best approach for improvement.
6. Assembles and maintains workpapers in a prescribed manner.
7. Prepares and discusses with the Internal Audit Manager the Issue Tracking Sheet detailing findings and recommendations and assists in the presentation of audit findings and
recommendations to management.
8. Presents with Internal Audit Manager the audit findings and recommendations during the wrap-up meeting with Auditees.
9. Prepares Audit reports (draft and final) and discusses with Internal Audit Manager and obtain the approval.
10. Disseminate internal audit results to concerned departments, agree on corrective actions, determine the timeframe for resolution and provide support when necessary.
11. Monitors the timely implementation of the management actions recommended in the audit reports.
12. Conducts audit follow-up on management’s actions plans.
13. Prepares Quarterly Internal Audit Department Report to Audit Committee.
14. Performs other related duties as assigned by Internal Audit Manager
1. Ensures that Purchase Requisitions for the specific projects are negotiated within the
approved budget in the bill of quantity (BOQ).
2. Ensures that expenses are legitimate and valid against expenditures of the project.
3. Consolidating Construction Progress Report of all the Hospital Project to Overall Report
in a Weekly Basis and Monthly Basis.
4. Consolidating Progress Revenue (Invoice) Report of all Hospital Project to Overall
report in a Monthly Basis.
5. Uploading the approved consolidated invoice of the project in the company developed
data based.
6. Processing and evaluating all interim Invoices of subcontractors.
7. Auditing Timesheets of Sites Personnel in Random Manner
8. Handling Data base for Procurement of Medical Equipments (dRofus).
9. Supporting Medical Equipment Team in all the coordination and Procurement Process
and Document filing.
10. Updating 5 Hospital Progress Schedules in Primavera P6 database.
11. To do other duties as told by the Managing Director.
1. Monitor compliance with Laws, Policies and Procedures, Rules and Regulations
and Re-educate staff on regulations and issues on Audit Findings.
2. Monitor the Control over the use of Company Assets such as Petty Cash Fund,
Office Supplies, Delivery Vehicles and Company’s Documents such as the use of
Official Receipt, Delivery Receipt, Sales Invoice and Purchase Order.
3. To validate and evaluate the legitimacy of Operational Expenses and Non-trade
expenses like :
* Petty Cash Fund - checking liquidation of petty cash fund of all the branch
handled if the disbursed expense is properly allocated for or if its legitimate
on purpose and if it was used on what its intended to use for.
* Liquidation Expense of Company officer’s Official Business trip.
* Liquidation Expense of Daily Itenerary Performance Report - checking
liquidation of Credit and Collection Officer for their meal allowance and Gas
allowance claims if it is reasonable to grant their claims based on their
submitted report.
* Fuel and Oil - Liquidation of fuel and oil for the month of all the delivery
Vehicles.
* Daily Cash Collection Report - All collection for the day should tally in the
accompanied Documents (Official Receipts, Delivery Receipts and Sales
Invoice.).
* If Imprest Cash System duly practiced by branch personells - all collection
for the day should immediately be deposited first working hour the next
banking day.
4. Checking and Monitoring daily, weekly and monthly collections in the submitted
Cash Collection Report deposited to the Bank by cofirming it into the bank
passbook.
* Cheking of weekly Fund Transfer from branch bank account to Main Office
Bank Mother account.
* Checking of Direct payment/deposits of customers in the bank.
* And monitoring of all the payments made through checks.
5. Checking and validate Payroll.
* Confirming & Re-computing basis is to the company payroll system
database.
* Checking of Monthly Statutory deductions and loans amortizations.
6. Conducting Field Audit and Field confirmation.
* Actual Visitation of valued customer with questionable payment record and
investigation in their outstanding account.
* Conduct Credit Investigation and confirm in the applicant is legible and has
pass the company standards in granting credit sale.
* Evaluate Branch employee’s function according to their Job specification.
* Everyday Cash Counting (Branch Opening and Closing)
* Conduct and Office Equipment Physical Inventory and vehicle inspection.
* Conduct and Discuss Minutes of Meeting to Branch Employees.
7. Preparation and submission of Audit Reports.
* After field Audit was made, preparation of Audit Report took place based on
the information gathered into the branch and to customers with the supported
documents, then report it to the Auditing Head or in the absence of Head into
Credit and Collection Manager.
8. Checking and evaluating of Credit and Collection Operational Reports of Main
Office and all Branches.
* Validate all collections for the day and must see to it if it was deposited the
first hour of the next banking day.
* To determine if all deposits are all reconciled from what is credited on
savings account per passbook against deposit slips.
* Check the continuity of Official Receipts series.
* Post auditing of the DCCR.
9. Computing of Accounts Efficient/ Collection Efficient Incentives.
* Preparing monthly Incentives based on current verified amounts and Number
of Accounts that is qualified to be included in the computation of Incentives.
* Preparing consolidated AE/CE from Beginning untill ending month of the
year for the awarding of Star CCI of the year.
10.Checking/Auditing all Company Purchase Orders (P.O.) like Office supplies and
documents (OR, DR, ) and other documents that the company purchased.
11.Recommend new policies and reviews the existing Policies and Procedure if there
is any possible changes that could probably benefited the existing Rules and
Regulations of the Company.
1. Prepares Monthly Payrolls of all the employees.
2. Prepares Monthly Bank Reconcillation.
3. Prepares all necessary works for new employees by adding them into the bank
payroll list and processing payroll requirements like ATM, government requirements
etc.
4. Checking of Monthly Statutory salary deductions and loans amortizations.
5. Monthly Remittances of all the staturory deduction based on government prevailing
rules.
6. Responsible in the preparation of SOA and Promissory Note for Financial
Assistance.
7. Prepares Statement of Accounts as requested.
8. Attend meetings and activities of the hospital related to work.