Accounts Payable / Accounts Receivable Coordinator
ASTAD Project Management
Total years of experience :25 years, 2 Months
Accounts Payable: Validating of Supplier invoices by way of 3 way matching( Invoice+Delivery Note+PO's), Supplier invoice booking, Cost accruals, Pre-payments, Prepare monthly of Various Trade Payable and accrued schedules.
Accounts Receivable: Prepare monthly revenue report; Revenue accrual; Account Receivable Analysis; AR Recon; AR Ageing and Analysis; Days Sales Outstanding report and Account Recivable Dash Boards.
Ensuring the completeness of all Bank LPO invoices, supporting documents are accurate and dispatched on time to banks.
Dealing and coordinating with bank managers or representatives for LPO collections. Monitored closely age of receivables and ensured that all collections are received in due time by coordinating properly with debt collectors, banks contact person and making daily follow-ups. Managed customer account payment allocation and closely monitored of overdue accounts.Managed PDCs and ensured that due cheque are deposited and accounted on a timely manner.Advised the status and update the schedule of Receivables, Bank LPOs and PDCs on regular basis
and for weekly management report purposes.New account creation for Vendor/Supplier/New Customer control and Monitored for ensuring prompt and accurate allocation of AP/AR accounts.Following up to BU’s reconciliation accountant via e-mail or phone and request unrecorded invoice as needed.
Preparing, finalization and confirmation monthly of BU’s inter-company reconciliation statement, settlement and collection process.Monitored closely and reconciled the SL and NL accounts in Autoline (ERP) for Trade receivables.Coordinated and liaised with Showroom accounts, concerned Sales executive and bank
representative to sort issues on discrepancy documents relating to Bank LPOs and Receivables.Coordinated with inventory.
Cross functional to Banking Section including Petty Cash fund management, prepared weekly report and passing journal entries for month end financial closing.Reconciling cash receipts, bank daily balances, issued cheques for interbank transfer, wire transfer payments to local/foreign supplier, loans and interest, funding of local payments, BU’s inter-company settlement of balances for meeting daily requirements throughout the month.
Bank reconciliation and pass journal entries for any adjustment every month end financial closing.Financial closing as well as Inter-company reconciling balances.
Dealing and coordinating with bank managers or representative for banking issues.
Receiving of all Cash or Cheque collection and deposited on a timely manner without fail.
Issuance of Official/Provisional Receipts and Disbursement of Cash or Cheque payments to all Vendors, Suppliers and Employees advances.
Prepared daily Receipts and Payments Position Report to Finance Team Leader and CEO.
Timely payments of inter-company loan, bank loans and interest due thru inter-bank or wire transfer, responsible of supplier’s cheque releasing schedule and funding.
Daily bank funding to meet daily cash requirement and throughout the month.
Liquidation of Official and Unofficial Cash advances of employees.
Timely processed of foreign principal payments through Bank telegraphic or Cable/Wire transfer.
Monitored all Bank account balances surplus and resolve of any deviation.
Managed and evaluated all Cash Investment alternatives for Short and Long Term deposits and make sound judgment to Team Leader to rollover or for termination.
Maintain good rapport to Banks manager and their representatives.
Petty cash fund management and maintenance of cash payments to admin and operation expenses.
Prepared Board Resolution for Opening and Closing of Bank new accounts.
Prepared repatriation of forex analysis schedule to save foreign payments.
Daily transmittal of O.R., validated deposit slip and daily collection report to GA.
Ensured the completeness of Posting of payments for Month end financial closing.
Passed necessary journal entries, reversal and adjustment.
Coordinated to Import/Export and to Sales point of entry for mode of payment and also for the returned checks and issuance of Demand Letter.
Accountable for the safety of Cash Vault and its code combination safe guarding.
Presided monthly Finance meeting and minutes. Prepares daily MIS and KPI/KRA.
Increased the collection turn over at 200%
15/30 account receivable reconciliation and balanced confirmation.
Monthly Aging report of Account Receivable.
Monthly reconciliation of Trade receivables GL against SL.
Monthly Journal Entries for Sales and adjustments.
Monthly preparation of Other Payable schedule.
Maintained Finance accountable forms.
Prepared withholding tax scedules and collated certificates from customers.
Presiding monthly meeting Trade receivable status with Marketing, Documentation heads and timely release of minutes.
Prepared DM/CM for BU’s non-trade accounts and inter-company reconciliation.
Followed up all outstanding and Fax or email Statement of Account.
Backed up to Cashier and Account Payables whenever is required.
Visiting customers or shippers to maintain rapport and discussed debts accounts as needed.
Managed the Account Payables of three affiliate companies and month end journal entries closing.
Accepted all original Billings/Invoices or request for payment from Vendors, Suppliers, employees and processed payment on timely manner.
Passed journal entries for each type of expenses, process Check vouchers and printing Checks
and have it signed to Signatories.
Accrual of expenses and pass journal entries every month end financial closing.
Organized Supplier/Vendor filing of all Checks vouchers copy.
Attended telephone calls, inquiries and resolved concerns and also to build a business rapport.
Presided twice a month Finance meeting and releasing of minutes within 24 hours.
Daily reading of emails and reply within 24 hours upon received.