Sr. Admin. Assistant
Sadara Chemical Company
Total years of experience :20 years, 10 Months
Responsible for providing administrative and clerical services in order to ensure effective and efficient operations. Will work and report directly to HR Services Department Director.
Self-motivated, with great business writing and communication skills and normally attained the required knowledge and skills through completion of office procedures coursework combined with related administrative experience.
Equivalencies will be considered.
(SAP ERP User; Maintaining Time Data, Creates Purchase Request, Posting for Goods Receipt using MIGO and SAP SuccessFactor).
A. Responsible for meeting and event arrangements; preparing reports and financial data; supervising other support staff and customer relations.
B. Assists in preparation and monitoring of budget.
C. Assists with the operational management of Payroll & Benefits Div., Staffing & Workforce or Recruitment, HR Services Center, Employee Relations Unit and Human Resource Information System (HRIS).
D. Assists in processing of employees monthly payroll & GOSI payments.
E. Manage and monitor employees Time Keeping (Time Management System using ERP SAP) and support corporate Time Management process.
F. Creates/process Purchase Request of stationary, Sourcing/Procurement Contract Request using ERP SAP, posting goods receipt of invoices using MIGO and NOPO Voucher request.
G. Reconcile weekly & monthly report.
H. Maintain and keep high level of confidential information both written and verbal information.
I. Daily communication with Dept. Director and Div. Manager concerning the key information/updates.
J. Receives and places telephone calls, maintains solid customer relationships by handling questions and concerns with speed and professionalism, performs data entry and a research skill to troubleshoot customer problems.
At present, handling the task of the Dept. Training Coordinator to manage and assist Dept. Employees on training arrangements (Training Course scheduling,
registration, travel request and processing of expense report) and to identify training needs and mapping out development plans.
A. Understand task - received through email and/or direct instruction from the Manager, and able to distribute/delegate to the concern person and followup tracks or status of implementation or finishing the task. As basic requires communication directly over telephone to effectively discuss or clarification of the task details.
B. Involves with the document standard or policy element-owners in facilitating, updating, organizing and maintaining of required data and information to accomplish the targeted execution plan.
C. Close coordination in gathering required reports (eg. List, Statistical data, trainings) considering the target expected date is delivered ahead of time.
D. Creates Purchase Request for Manpower requisitions, Materials and Laboratory Equipment’s, PM Notification Request and creating Service Entry Sheets of invoices using SAP System.
E. Prepares various statistical reports & budgeting, data analysis and summaries using financial planning and programs, statistical or other reference data as source of material.
F. Maintain/manage Dept. Portal (page and documents folder) and utilize list library in SharePoint to maintain filing systems of records, and indexes.
G. Keeps reference files and policy manuals up-to-date by adding and deleting obsolete information.
H. Coordinate to employees for implementing Safety Procedures to meet safety policies and procedures for Audit Completion purposes (based on ISO and
OSHA Safety Guidelines and Procedures.
I. Maintains and managed resources in a way that planned deliverables are actually achieved.
J. Process executive appointments or meetings in accordance to the subject and schedule to cater the business needs-in general.
Petrochemical
1st Industrial City, Jubail, KSA
IGC/IVC Operations
Follow-up and assisting the given scheduled training for having the venue and preparing the materials of the training. Also responsible for preparing the evaluation form for the training and updates training manual examination materials in the system using Qmark Software. Assisting to develop the Standard Operating Procedures for International Vinyl Acetate Company (IVC) using Mockingbird Software. Creates and maintains filing systems, records, indices and keeps reference files and policy manuals up-to-date by adding and deleting obsolete information.
A. Responsible in scanning of resumes’ for submission of any requisition from the submission section.
B. Technically scrutinized all the pertinent certificates and profiles of the applicants for short listing.
C. Specialization for Sourcing of resume from different countries from our various sourcing portals.
D. Maintain daily & monthly report for progress of any submitted profile.
E. Promoting from all nationalities for submission of their portfolio. Technical knowhow of professionals’ CV will be also important in choosing right
applicant for the right job on the right post on all client requirements.
Administrative Clerk - Assigned to handle all the administrative and clerical duties for a Division or a Unit. Responsibilities involve in handling correspondence, records and filling, telephone calls and reception duties. An effective performance required thorough understanding of Aramco's administrative/clerical procedures and policies, as well as ability to handle confidential materials and information.
Successfully expected as to:
A. Receives incoming mail, sorts, logs and distributes as requires. Receives outgoing mail, logs and distributes.
B. Types all kinds of correspondence, reports, and Aramco forms using typewriters or word processing machines. Simple letters may be self- composed, more complex transcribed from hand written drafts or from dictating machines.
C. Receives telephone calls and visitors. Gives answers to routine questions or takes messages. Refers other matters to appropriate personnel.
D. Prepares various statistical reports, data analyses and summaries using financial, planning and programs, statistical or other reference data as source material.
E. Creates and maintains filing systems, records, and indices. Keeps reference files and policy manuals up-to-date by adding and deleting obsolete information.
F. Operates a personal computer, TSO or similar equipment as required to satisfactorily performing work assignments.
G. Maintains office supplies as necessary.
H. Provides work direction to lower classified employees as required.
I. Operates reproduction machines and other office machines as required.
J. Performs any other administrative/clerical or miscellaneous duties as requested by the supervisor.
A. Assist the Personnel Officer for preparing daily routine jobs such as; monitor & checking bundy cards of employees, prepare and process Leave Application of employees.
B. Prepare & process Monthly Payroll for the employees, as well as vouchers for payments.
C. Prepare and update employee plantilla and service records of employees.
D. Responsible for preparing unit correspondence report, monthly and yearly reports.
E. Assisting in monitoring and preparation of annual budgets.
F. Assisting in preparation of Appointments Contracts and Agreements of newly joined employees.
G. Maintain reference files, records and indices. Attends to telephone calls and receives incoming mails, sorts, logs and distribute the same and perform any related job as may require.
Bachelor of Science in Computer Science