Senior Executive, Accounts
Kingsmen Middle East LLC
Total years of experience :10 years, 7 Months
• Working as Senior Accounts Executive with Kingsmen Middle East L.L.C. which is a part of the Group’s network of 21 offices across Asia Pacific, the Middle East and its global alliances and which provides a complete suite of services for Exhibition stands, and interior fit outs works in the Middle East.
• Currently handling Accounts Receivable part, starting from client invoicing (adhering to UAE VAT law) to collection of payment.
• Monthly reviewing and reconciling Accounts Receivable aging.
• Preparation of customer SOA’s.
• Monthly allocation of fixed and other expenses like Rent, Depreciation, Medical Insurance, etc. (prepayments & accruals) and passing the journal entries for the same on regular basis.
• Liaison with the Banks for Bank guarantees starting from preparing the application, tracking status & collection of original document from the bank and follow up for the cancellation of the expired guarantees.
• Filing quarterly VAT returns.
• Coordinating with Sales and Operations team for obtaining all the project related documentation for smooth running of accounting part starting from Job Confirmation to completion.
• Collecting and verifying the Pre Show & Post Show project reports.
• Maintaining project monitoring and also all the above work related data in Excel as well as Peachtree & QuickBooks.
• Handling WPS and other online transfers, petty cash in absence of colleagues.
• Reviewing system P&L & Balance Sheet at the end of the month and correcting the errors if any for the errorless monthly reports.
• Assisting the line manager and superiors in the day to day functioning of the department and performing other duties as allotted by the Accounts Manager and Executive Director.
• Assisting Senior Manager in Project Costing and monthly reporting to HQ (P&L, Balance Sheet, etc.)
• Assisting in Internal & External Audit of the company.
• Managing and responsible for day-to-day operations of different AP areas including PO and Non-PO invoice processing and Payment Processing.
• Reviewing all invoices, validating all content and resolving various issues.
• Monthly reviewing and reconciling Accounts Payable aging
• Monthly allocation of fixed and other expenses like Rent, Depreciation, Medical Insurance, etc. (prepayments & accruals) and passing the journal entries for the same on regular basis.
• Documentation of all the rental contracts of the company, and other audit related documents.
• Preparing Supplier Payments, Payment vouchers, cheques and other bank related transactions.
• Filing all the project related documents, supplier invoices, bank payment vouchers & cash payment vouchers.
• Collecting the Pre Show and Post show reports and submitting to Accounts Manager after verifying the same.
• Handling petty cash in absence of collegues.
• Assisting in Nexia Audit (internal audit by outside agency hired by HQ Singapore) and External Audit of the company.
• Worked with The Axis Bank Limited (formerly UTI Bank) which is the third largest private sector bank in India which offers financial services to customer segments covering Large and Mid-Sized Corporates, MSME, Agriculture and Retail Business as a Officer where I handled Front Office Sections for Retail banking and branch operations (Use of Finacle 9.2 version banking software).
• Handling of front office section and deposit section which includes issue of DD, Pay Order, RTGS/NEFT and retail banking operation and solving customer queries.
• Handling of cash counters which includes all the cash receipts and cash payments.
• Attainment of error free operational transactions.
• Advising the customers regarding suitable products, use of the products.
• Monitoring Zero Balance Accounts of the branch.
• Handling of Fixed Deposit counters.
• Assisting the new entrants regarding operational working of the bank.
• Handling of physical stock of Debit Pins, Welcome Kits and Cheque books and stock verification on daily basis.
• Tallying the Cash in Hand A/c with the physical cash and transferring the same into Branch Concerned A/c at the end of the day.
• Handling of TDS and other tax related entries and queries of customers.
• Assisting the Branch Operations Head during auditing of the Branch.
• Worked with Ambiente Udupi which is a famous Modular Kitchen and Interior Design showroom as an Office Administrator cum Accountant where I was an overall in charge of the Office and responsible for entire transactions/sales happening in the showroom.
• Monitoring daily bank transaction, monthly reconciliations of bank a/c’s.
• Day to Day Accounts Entries
• Preparation of Revenue/Expense statements and finalization of accounts.
• Supporting the Financial Statements by preparing monthly Reports.
• Handling Receivables, Payables, General Ledger, Client Invoicing and Other Cost Centers.
• Providing financial and other relevant reports to main branch.
• Responsible for inter-branch reconciliation.
• Maintaining all the accounts of the firm and keeping it up-to-date in excel as well as in tally software (Use of Tally ERP 9 version).
• Attending the walk-in customers and handling their queries with ease.
• Providing on job training/guidance to the new entrants.
• Reconciliation of accrued accounts, Reconciliation of sales, inventory and other ledgers.