HR & Administration Manager
Alghanim Sons Group WLL
Total years of experience :8 years, 1 Months
Total Experience: 17 years.
Presently working as Office Manager & Executive Assistant to Chairman & CEO in M/s. First Qatar Real Estate Development Co. since 1st June 2009.
Duties and responsibilities of the current job
Major Roles and Responsibilities.
•Managing and administering the Office as per the instruction from the Chairman & CEO directly and provide day to day administrative support to the Chairman and top executives in different companies of the Group
•Administration of the Corporate office including Facility Management, Security, House Keeping, Office Maintenance & Upkeep and arranging meetings
•Serve as liason with department managers to ensure manageable flow of work and communications and managing the office staff.
•Maintaining and upkeeping of the confidential files including the files of the Board of Directors and documentations related to Administration Department such as Licenses, agreements and other documents.
•Responsible for the proper classification, cataloging, indexing and archival and control of records and data in accordance with safety measures and back up of concerned hard copy records. Also supervising the concerned archival staff, handling that functions
•Liason work with different departments and officials.
•Arrangement for meetings and conferences, prepare agendas and minutes of the meetings
•Responsible for various logistics services like Vendor Management, Ticketing, Itinerary planning and management for the Top management Group etc, and maintaining of company assets.
•Managing day-to-day correspondences
•Screening the general email inbox and allocating to the appropriate department of officer and answering to the emails.
•Assist in Technical matters and courier correspondences.
•Assist in the preparation and archiving of Power Point presentations
•Manage membership dues to various organizations, subscription and distribution.
•Prepare and edit the itinerary schedules, letters and memos and keep track of the events or meetings.
Summary of previous Designations and responsibilities
Responsibilities : General office administration including Facility Management, arranging meetings, preparing Minutes of the meetings, Security, House Keeping, Office Maintenance & Upkeep, Vendor Management, Ticketing, Itinerary planning and management for the Top management Group etc, assisting the Managers in preparing the tenders, self correspondences, Preparation of Salary, monthly invoicing for the client’s support services etc.
Responsibilities : providing all administrative support to the Centre Manager and coordination
with the Recreation Centre official for different events conducted by the Qatar Petroleum Corporation.
Supervising the support staff and the receptionists.
Kuwait.
Duration : March 2003 - June 2006.
Schlumberger is one of the renowned companies in the world in Oil & Gas sector having operations in 80 plus countries.
Responsibilities : General office administration including Facility Management, arranging meetings, preparing Minutes of the meetings, Security, House Keeping, Office Maintenance & Upkeep, Liaison with Govt. Offices for various public utilities & services, Liaison with embassies for Visa, Vendor Management, Ticketing, Itinerary planning and management for the Top management Group etc, assisting the Managers in preparing the tenders, self correspondences.
Scanning of company documents and records, that includes invoices, sales orders, quotations and service request records and saves into the archival system.
Monthly invoicing for the client’s support services, Petty Cash Managing, Liaison with Accounts department. More than four years of experience in preparing TENDERS. Procurement of inventories using online swap system
Updating of Job Tickets in SIEBEL and invoicing the clients on monthly basis.
, Costing as main) from
in
in
in
Participated in the EXECUTIVE PA Excellence 2011 Seminar in Dubai conducted by MARCUS EVANS during 2nd and 3rd Oct 2011. Projects done at PG Level A study report on the “Labour welfare activities & its impact among the employees” in M/s. Travancore Titanium Products Company, Trivandrum, India.