Office Administrator/Document Controller/Admin
AE7
Total years of experience :13 years, 11 Months
MANAGES THE DAY TO DAY ADMINISTRATIVE AFFAIRS OF PROJECT MANAGERS, SCHEDULING ALL APPOINTMENTS, CONFERENCES AND SPEAKING ENGAGEMENTS AND OTHER COMMITMENTS HANDLES CHANGES OR CANCELLATIONS AS DEEMED NECESSARY AND/OR APPROPRIATE.
PROCESSES ALL INCOMING CORRESPONDENCE RECEIVED IN THE OFFICE DIRECTS MAIL TO APPROPRIATE INTERNAL STAFF WITH INSTRUCTIONS OR SUGGESTIONS FOR PREPARATION OF A REPLY DETERMINES WHICH CORRESPONDENCE CAN BE HANDLED BY SELF AND TAKES INITIATIVE IN DRAFTING RESPONSES FOR THE PROJECT MANAGER’S SIGNATURE BASED ON KNOWLEDGE OF HIS ACTIVITIES, INTERESTS, PRIORITIES, AND ISSUES FOLLOWS SAME PROCEDURES FOR ELECTRONIC MAIL.
REVIEWS, PROOFREADS, AND FORMATS ALL CORRESPONDENCE PREPARED FOR THE PROJECT MANAGER’S SIGNATURE TO ENSURE ACCURACY AND COMPLETENESS, AS WELL AS CONSISTENCY WITH THE ASSOCIATION’S POLICY STANDARDS AND EXERCISES GOOD JUDGMENT IN FOLLOWING UP WITH STAFF TO ENSURE DEADLINES ARE MET ON DOCUMENTS REQUIRING THE PROJECT MANAGER’S SIGNATURE.
ENSURE THAT ALL DOCUMENTS HAVE NO ERRORS IN FILE NAMES, SUBMISSION, ETC BEFORE SUBMITTING TO AVOID CONFUSION. RECEIVES, RECORDS AND ARCHIVES ALL INCOMING/OUTGOING DOCUMENTS DETERMINES FILING CATEGORY AND MAKES INPUT TO THE DOCUMENT DRAWING CONTROL DATABASES AS PER STANDARD PROTOCOL.
RESPONSIBLE TO INCLUDE PREPARATION, SUBMISSION AND FOLLOW UP OF DOCUMENTS, ROUTING/DISTRIBUTING OF DOCUMENTS AS PER COMPANY PROCEDURE REQUIREMENT IN EXPEDITION.
PREPARING DOCUMENTS FOR MONTHLY PROGRESS REPORT AND SUBMITTALS LOG
MANAGES THE DAY TO DAY ADMINISTRATIVE AFFAIRS OF PROJECT MANAGERS, SCHEDULING ALL APPOINTMENTS, CONFERENCES AND SPEAKING ENGAGEMENTS AND OTHER COMMITMENTS HANDLES CHANGES OR CANCELLATIONS AS DEEMED NECESSARY AND/OR APPROPRIATE.
PROCESSES ALL INCOMING CORRESPONDENCE RECEIVED IN THE OFFICE DIRECTS MAIL TO APPROPRIATE INTERNAL STAFF WITH INSTRUCTIONS OR SUGGESTIONS FOR PREPARATION OF A REPLY DETERMINES WHICH CORRESPONDENCE CAN BE HANDLED BY SELF AND TAKES INITIATIVE IN DRAFTING RESPONSES FOR THE PROJECT MANAGER’S SIGNATURE BASED ON KNOWLEDGE OF HIS ACTIVITIES, INTERESTS, PRIORITIES, AND ISSUES FOLLOWS SAME PROCEDURES FOR ELECTRONIC MAIL.
REVIEWS, PROOFREADS, AND FORMATS ALL CORRESPONDENCE PREPARED FOR THE PROJECT MANAGER’S SIGNATURE TO ENSURE ACCURACY AND COMPLETENESS, AS WELL AS CONSISTENCY WITH THE ASSOCIATION’S POLICY STANDARDS AND EXERCISES GOOD JUDGMENT IN FOLLOWING UP WITH STAFF TO ENSURE DEADLINES ARE MET ON DOCUMENTS REQUIRING THE PROJECT MANAGER’S SIGNATURE.
ENSURE THAT ALL DOCUMENTS HAVE NO ERRORS IN FILE NAMES, SUBMISSION, ETC BEFORE SUBMITTING TO AVOID CONFUSION. RECEIVES, RECORDS AND ARCHIVES ALL INCOMING/OUTGOING DOCUMENTS DETERMINES FILING CATEGORY AND MAKES INPUT TO THE DOCUMENT DRAWING CONTROL DATABASES AS PER STANDARD PROTOCOL.
RESPONSIBLE TO INCLUDE PREPARATION, SUBMISSION AND FOLLOW UP OF DOCUMENTS, ROUTING/DISTRIBUTING OF DOCUMENTS AS PER COMPANY PROCEDURE REQUIREMENT IN EXPEDITION.
PREPARING DOCUMENTS FOR MONTHLY PROGRESS REPORT AND SUBMITTALS LOG
Secretary/Collector/ Purchaser (May 22, 2005 - June 25, 2007)
Sencar Industrial Corporation
Quezon City, Philippines
Duties and Responsibilities
•Handling telephone inquiries (International & Local Client)
•Greeting and assisting the customer & guest in a hospitable manner
•Able to do the scanning, printing, encoding, faxing documents
•Communicate and relay the message to internal office through mails
•Arranging the pickups of document and parcel through courier services
•Arranging the hotel bookings of guest and guest tours
•Assisting the Sales department, purchase and account department
•Fixing appointments for the General Manager
• Monitoring of license and other related legal documents, its expiry date, renewal etc
•Collecting and issuing of cheque for the company suppliers.
Office Staff/Coordinator (April 2004 - May 2005)
Hoya Glass Disk Phils
Laguna, Philippines
Duties and Responsibilities
• In charge of 500 member staff with duties that include disciplinary actions, daily staff attendance monitoring, answering staff questions, request, concerns and hiring.
•Preparing manpower daily and monthly report
•Encoding attendance sheets for the monthly billing
Tertiary Batangas State University Bachelor of Industrial Technology Major in Computer Engineering Technology Batangas City, Philippines 2002-2004